HomeMy WebLinkAbout2019-11-21 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, NOVEMBER 21, 2019 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY, OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER: 4:30 p.m. — Grapevine Housing Authority Office
REGULAR MEETING:
CITIZEN COMMENTS
Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by
completing a Citizen Appearance Request form with the Executive Director. A
member of the public may address the Board of Commissioners regarding an
item on the agenda either before or during the Board's consideration of the
item, upon being recognized by the Chair of the Board or upon the consent of
the Board. In accordance with the Texas Open Meetings Act, the Board is
restricted in discussing or taking action during Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
2. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through November 18,
2019
D. Update from the Resident Advisory meeting held on October 18,
2019
E. Quarterly Investment Report for Quarter 3 2019.
NEW BUSINESS
3. Consideration of the minutes from the September 26, 2019 meeting and take
any necessary action.
4. Consideration and approval of Resolution No. 19-16 to authorize the Executive
Director to enter into a contract with US Inspection Group.
5. Consideration and approval of Resolution No. 19-17, to authorize the Executive
Director to enter into an agreement with Paragon Roofing.
6. Consideration and approval of Resolution No. 19-18 to accept the 2020
Operating budget.
7. Consideration and approval of Resolution No. 19-19, to authorize the Executive
Director to enter into an agreement to correct a drainage issue at the housing
office.
8. Consideration and acceptance of the August and September 2019 monthly
financial statements and take any necessary action.
9. Report by the Ex Officio member of the Senior Advisory Board on the October
1, 2019 meeting.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on November 18, 2019 by 4:30 p.m.
Jane, verett
Executive Director
If you plan to attend this public meeting and have a disability that requires special
arrangements at the meeting, please contact the Grapevine Housing Authority office at
(817) 488-8132 at least 24 hours in advance of the meeting. Reasonable
accommodations will be made to assist your needs.
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a public hearing and then met in Regular
Session on this the 21 st day of November 2019 in the Conference Room of the Grapevine Housing Authority, with the
following members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice -Chair
Karen Rice
Finance Officer
Ethel Anderson
Resident Commissioner
Teri Rhodes -Cantu
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell City Council Liaison
Jane Everett Executive Director
WlIZENS COMMENTS
Item #1
No Citizen comments.
Chairperson Troeger called the meeting to order at 4:31 p.m.
Item #2 Report of the Executive Director (Informational QoW
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through November 13, 2019.
B. Capital Funds Report and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Report of Public Housing Activity and Issues
The US Inspection Group conducted the annual inspection of the Grapevine Housing Authority; the score
was 96.20.
The Executive Director reported to the Board the foundation of the office is continuing to shift. Olshan
Foundation made warranty repairs in March and Nov 2019.
D. Minutes from the Resident Advisory Meetings held October 18, 2019
The minutes from the October 18, 2019, Resident Advisory Board meeting were presented to the Board.
E. Quarterly Investment Report for Quarter 3 2019.
The Executive Director presented the Quarterly Investment Report to the Board of Commissioners.
NEW BUSINESS
Item #3 - Consideration of the minutes from the September 26, 2019 meeting and take any necessary action.
The Board was provided the minutes from the September 26, 2019 meeting for approval.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to accept the September 26, 2019
minutes as presented.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item #4 - AcknowledgemenLand approval of Resolution No. 19-16, the contract the Executive Director entered into with
US Inspection Group.
The Board was presented with the contract the Executive Director executed with the US Inspection Group to perform
the annual physical inspections for the next two years.
Commissioner Rice moved and Commissioner Anderson seconded to acknowledge and approve the contract the
Executive Director executed with the US Inspection Group.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item #5 - Acknowledgement and approval of Resolution No. 19-17, the contract the Executive Director entered into
with Paragon Roofing.
The Board was presented with the second contract the Executive Director executed with Paragon Roofing to finish
replacing the roofs on six buildings on Worth St.
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to acknowledge and approve the contract
the Executive Director executed with Paragon Roofing.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item # 6 - Consideration and approval of Resolution No. 19-18 to accept the 2020 Operating budget.
The Board was presented with the proposed 2020 Operating Budget
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to approve the proposed 2020 Operating
Budget.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item # 7 - Consideration and approval of,Resolution No 19-19, to authorize the Executive Director to enter into an
agreement with Craftsmen Unlimited to correct a drainage issue at the housing office.
The Board was presented with three proposals on how to correct the drainage issue at the office. After careful
analysis, the Executive Director recommended the proposal from Craftsmen Unlimited.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to authorize the Executive Director to
enter into a contract with Craftsmen Unlimited.
Ayes., Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
T• • s = 4
Iteml 8 - Consideration and acceptance of the August and September.2019 monthly financial stateMents. and take
any necessary action.
The Board was presented with an electronic copy of the August and September 2019 financial statements.
Commissioner Rice moved and Commissioner McHugh seconded to accept the August and September 2019 financial
statements.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item # 9 - Report by the Ex Officio member of the Senior Citizens Advisory Board on the October 1, 2019 meeting.
Commissioner Rhodes -Cantu updated the Board on the Senior Citizens Advisory Board meeting that was held
October 1, 2019. Starting in 2020 the meetings will be held quarterly.
No action taken
ADJOURNMENT
Commissioner Rice moved and Commissioner McHugh seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed, Meeting adjourned at 5:19 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 23rd DAY OF JANUARY 2020.
APPROVED:
L
L. nct a— a--T-:j52
Linda Troeger, Chair
ATTEST:
Jan Brett
Executive ,Director