HomeMy WebLinkAboutItem 09 - Utility Billing MEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 3, 2019
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR UTILITY BILL
PRINTING, MAILING AND OFFSET PRINTING SERVICES
RECOMMENDATION: City Council to consider the renewal of an annual contract for utility bill
printing, mailing and offset printing services with DataProse, Inc. for the
Fiscal Services Department.
FUNDING SOURCE: Funds are available in the Utility Fund for a total annual estimated amount
of$90,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for printing
and mailing for the City's customer monthly utility bills.
Purchases will be made as required and in accordance with an interlocal
agreement with City of Plano, Texas as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter
791.
Bids were taken by the City of Plano, Texas and a contract was awarded
to DataProse, Inc. The Purchasing and Utility Billing staff reviewed the
contract for specification compliance and determined that this contract
would provide the best product, service and pricing for meeting the needs
of the City. The contract was for an initial one-year period with four, one-
year renewal options. If approved, this will be the second renewal
available.
Staff recommends approval.
AA/LW