HomeMy WebLinkAboutItem 06 - Wayfinding SignageMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 7, 2020
SUBJECT: WAYFINDING SIGNAGE AND TECHNOLOGY
IMPROVEMENTS RELATIVE TO PARKING IN THE TRANSIT
DISTRICT AND CENTRAL BUSINESS DISTRICT
RECOMMENDATION: City Council to consider a proposal from WGI Parking Planners for
consulting work relative to wayfinding signage and the
implementation of a City website parking map, and take any
action.
FUNDING SOURCE: Funds for this project are available in 100-44540-120-001 in the
estimated amount of $27,700.
BACKGROUND: In June of 2019, WGI Parking Planners presented the results of a
parking study of the Transit District and Downtown/Central
Business District to City Council and the Planning and Zoning
Commission. One of the conclusions of the study was that there
are many available parking areas that were underutilized, even
during periods of peak parking demand. WGI recommended
improving wayfinding signs, and enhancing City website
technology to help make visitors aware of and utilize these parking
areas.
WGI staff will work with City staff and evaluate existing wayfinding
signage, and recommend improvements including branding of
parking lots and, pedestrian and special event wayfinding sign
locations.
WGI will also produce a web -based, interactive parking map that
would be included on the City website. All available public parking
in downtown and in the transit district would be identified on the
map. For example, a potential visitor finds a point of interest or
destination and all public parking within a designated radius would
be identified. The total cost for this scope of work is $27,700.
City IT and GIS staff reviewed a prototype model of the map and
feel it is a high quality product.
Staff recommends approval.
� WGIO
October 17, 2019
Mr. J. Scott Williams
Development Director
City of Grapevine
200 S. Main Street
Grapevine, Texas 76051
Re: Signage/Wayfinding & Technology Scope of Services
Proposal for Professional Parking Services
Dear Scott:
Thank you for again for the opportunity to work together on this project. The WGI team has a diverse
range of operational experience as municipal stakeholders, owners, operators, planners, engineers and
consultants. Our experience allows us to provide high value consulting services to help drive projects
toward a successful outcome for our clients, all while building in flexibility for the future. WGI is pleased
to submit the following proposal for parking consulting services.
We understand the City of Grapevine's project goals to be as follows:
• Provide signage and wayfinding throughout the city to inform visitors of city public parking on a
day-to-day basis, and secondarily during large, city -hosted events. The goal is to increase the
utilization of all city parking lots, not just obvious on -street parking
Implement technology as a tool for parkers to plan their trip to Downtown Grapevine in advance.
Utilizing technology to compliment wayfinding throughout the city will improve the trafficflow and
improve pedestrian safety, directing visitors to a parking destination within an acceptable
walking distance of their final destination.
We look forward to working with city to provide a well-balanced solution for today and built in flexibility for
an even better parking experience in thefuture.
ANTICIPATED APPROACH & SCOPE OF SERVICES
Our scope of work shall include the following parking consulting services:
1. SIGNAGE AND WAYFINDING
Phase 1 —Programming
A. Meet with the City of Grapevine and designated stakeholders to review the scope and
project approach.
2500 Summer Street Houston, Texas t: 832.667.4971 www.WGinc.com
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B. Review existing wayfinding signage provided by the City within the study area and
analyze the deficiencies of the existing signage and potential improvements.
C. Prepare concept drawings depicting recommended programming for signage/wayfinding
improvements. The goal of the signage programming will be to direct patrons to
appropriate and underutilized parking assets throughout the study area. This will increase
turnover, maximize utilization, minimize pedestrian/vehicular conflicts and decrease the
pressure on on -street parking.
D. Meet with the city and designated stakeholders in a work session format to review the
signage and improvement programming concepts.
E. Based upon work session meeting WGI will revise the concept drawings to incorporate
the review comments and submit the revised concept drawings to the city for final
approval.
F. Deliverables -the signage and wayfinding package* will include the following:
1. Wayfinding for vehicles
2. Pedestrian wayfinding
3. Traffic calming wayfinding sign programming
4. Special event wayfinding
5. Parking specific related signage such as limitation and restrictions, useand
general information
2. ARCGIS ONLINE PARKING LOCATOR
I. Phase I -Custom Web -based Application
A. WGI will create a custom web -based application, using the Esri ArcGIS Online platform, to
provide the locations of available parking throughout the City of Grapevine. The application will
contain spatial locations of all off-street and alternative parking spaces as well as associated
information as a configurable pop-up including, but not limited to lot name/meter/kiosk ID, hours
of operation; inventory; address/street name.
B. Additional features of the application will include a search function, a basemap widget, routing
for navigation, and a screening tool to search for available parking within a set distance from point
of interest.
C. The data driving the application will be provided as a geodatabase for the City's internal use
and may also be provided as a web -based hosted feature services for direct consumption and
integration into the City's existing ArcGIS platform and/or download to local servers to increase
accessibility. The application will be hosted publicly by WGI in perpetuity and provided as a direct
URL for distribution to the public or as an embeddable link for placement on various websites by
the City.
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TIMELINE
The estimated timeline to complete both phases of this project is eight (8) weeks. This estimated timeline
accounts for WGI production hours only. Documents, submittals, approvals, etc. from the city are not included
in this timeline.
QUALIFICATIONS
WGI specializes in municipal parking planning and design, transportation, traffic engineering, civil, GIS,
parking operations and building restoration. Our knowledge of parking and how it integrates with city
operations and those who work, live and visit the city, will benefit the overall project. We are uniquely
qualified for this project, and our qualifications include:
• Municipal Parking Operations — Our team has operated a variety of municipal parking operations,
as well as providing professional consulting services to many cities across the nation. We
understand the parking requirements and level of customer service that are unique to the public
sector.
Parking Experience — WGI's Parking Division
hundreds of parking projects around the country
as one of the leaders in the parking industry.
FEE SUMMARY
is recognized nationally and have completed
Parking is our specialty, which differentiates us
WGI proposes to provide professional services for the referenced project as described in this proposal
on a fixed fee basis. Based upon our project understanding and the scope of services discussed above,
we are proposing to provide our consulting services as follows:
1. Signage and Wayfinding
$20,200
2. ArcGIS Parking Locator $7,500
Total $27,700
The total fee listed above includes labor and travel expenses for up to three on-site trips. Additional
services, when authorized in writing, will be invoiced on an hourly basis in accordance with the attached
Fee Schedule, or on a mutually agreeable lump sum amount. The attached Terms and Conditions apply
to this project.
TERMS AND CONDITIONS
We trust that we have responded to your request for proposal and appreciate the opportunity to assist
you on this project. If you are in agreement with the scope of services, professional fees, and terms of
this proposal, your signature in the space provided below will serve as our notice to proceed. Please
return one copy to our office. If you have any questions regarding this proposal, please contact us directly.
We look forward to working with you and your team on this project.
WGI...
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Very truly yours,
WGI
Jacob H. Gonzalez, P.E.
Vice President
ACCEPTED BY:
Firm
Signature
Printed Name
Title
Date
�-k�wko'
Nicole Chinea, CAPP
Senior Project Manager
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WANTMAN GROUP, INC.
AGREEMENT PROVISIONS
OCTOBER 2018
1. Performance: Wantman Group, Inc.'s ('WGI") services pursuant to this Agreement ("Services") will be
performed in a manner consistent with the degree of skill and care ordinarily exercised by members of the same
profession currently practicing under similar circumstances in the same geographic area. No other warranties,
expressed or implied, are made with respect to WGI's performance of Services. WGI is not a guarantor of the
Project for which its Services are directed, and its responsibility is limited to work performed for the CLIENT.
WGI is not responsible for acts or omissions of the CLIENT, nor third parties not under its direct control.
CLIENT'S acceptance of WGI's Services constitutes acceptance of these Terms and Conditions.
2. Billing/Payments: Invoices for WGI's Services and reimbursable expenses shall be submitted on a monthly
basis. Payment shall be due on the date each invoice is received and shall be deemed delinquent 30 calendar
days after issuance. Delinquent invoices shall accrue interest on the balance due at a rate of 18% per annum,
or the highest interest rate allowable by law. Outstanding invoices delinquent beyond 45 calendar days may, at
WGI's election, be deemed a notice to stop performance under this contract and WGI may, in that event,
suspend its Services until the invoice is paid, with no liability to WGI. CLIENT shall make payment in full at or
before delivery to CLIENT of any reports, plans, record drawing, or certifications prepared under this Agreement.
All attorneys' fees, court costs, and/or expenses associated with collection of past due invoices will be paid by
CLIENT, whether or not suit is filed. CLIENT'S failure to timely pay any WGI invoice within 45 calendar days of
issuance shall constitute a waiver of any and all claims against WGI. Retainers shall be credited onWGI's final
invoice.
3. Fees: WGI's fees for its Services are set forth in WGI's Fee Schedule, which is attached as a separate exhibit
to this Agreement or has otherwise been provided to CLIENT. WGI's fees reflected in this Agreement exclude
testing, permit fees, reproduction costs, and any service not reflected in this Agreement. All fees for Services
are based on a one-time performance only. Additional Services and/or changes in service, whether field or
office, shall be performed only after authorization by CLIENT. Fees for changes and/or additional services are
not included in this Agreement and shall be invoiced at the hourly rates quoted on WGI's current Fee Schedule.
4. Reimbursable Expenses: Direct costs including, without limitation, prints, copies, long distance phone calls,
mileage, delivery service, etc., are not included in the above fees but shall be billed as Reimbursable Expenses
at the rates set forth in WGI's Fee Schedule.
5. Storage: Material samples not consumed in the performance of WGI's Services maybe discarded 30 days after
submission of the test report unless CLIENT requests other disposition. After notification to CLIENT, WGI may
charge CLIENT for extended storage of materials, records, or equipment.
Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent
permitted by law, neither CLIENT norWGI, their respective officers, directors, partners, employees, contractors,
or subconsultants shall be liable to the other or shall make any claim for any incidental, indirect, or consequential
damages arising out of or connected in any way to the Project, WGI's Services, or this Agreement. This mutual
waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business,
loss of income, loss of reputation, and any other consequential damages that either party may have incurred
from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied
warranty. Both CLIENT and WGI shall require similar waivers of consequential damages protecting all the
entities or persons named herein in all contracts and subcontracts with others involved in this Project.
7. Hazardous Materials: WGI shall have no responsibility for the discovery, presence, handling, removal, or
disposal of or exposure of persons to hazardous materials in any form at the Project site, including but not
limited to asbestos, asbestos products, polychlorinated biphenyl (PCB), or other toxic substances. WGI's
Services expressly exclude any Services for CLIENT involving or related in any manner to hazardous
substances, and CLIENT shall defend, indemnify, and hold harmless WGI, its employees, officers, directors,
professionals, and subconsultants from and against any and all claims, damages, losses, and expenses
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(including reasonable attorney's fees) arising out of, or in any way related to, the presence, discharge, release,
or escape or contaminants or hazardous substance of any kind, or environmental liability of any nature, in any
manner related to WGI's Services under thisAgreement.
8. LIMITATION OF LIABILITY: To the fullest extent permitted by law, should WGI or any of its employees
(professional or otherwise) be found to have been negligent in the performance of the Services, or to have made
or breached any express or implied warranty, representation, or obligation under this Agreement, CLIENT, all
parties claiming through CLIENT, and all parties claiming to have in any way relied upon WGI's Services or the
representations of the employees and agents of WGI agree that the maximum aggregate amount of the liability
of WGI, its officers, employees, and agents shall be limited to $50,000.00 or the total amount of the fee actually
paid to WGI for its Services performed with respect to the Project, whichever is greater.
In the event CLIENT is unwilling or unable to limit WGI's liability in accordance with the provisions set forth in
this subsection, CLIENT may, upon written request of CLIENT received within five days of CLIENT'S
acceptance hereof, increase the limit of WGI's liability to a maximum of $1,000,000.00 by agreeing to pay WGI
a sum equivalent to an additional amount of 10% of the total fee, or $10,000.00, whichever is greater, to be
charged for WGI's Services. In the event professional fees increase during the Project, CLIENT agrees to pay
an additional 10% of said increase for the aforementioned higher limits on professional liability. This charge is
not to be construed as being a charge for insurance of any type but is increased consideration for the greater
liability involved. In any event, attorney's fees expended by WGI in connection with any claim shall reduce the
amount available and only one such amount will apply to any Project.
If any of the above provisions of this paragraph is/are deemed invalid or unenforceable for any reason, WGI's
liability shall not exceed the available policy limits of any insurance policy providing coverageforWGI's Services
on the Project. The provisions of this paragraph shall inure to the benefit of WGI's agents, representatives,
consultants, officers, directors, and employees. WGI's agents, representatives, consultants, officers, directors,
and employees shall be considered third -party beneficiaries for the purposes of this paragraph. The provisions
of this paragraph shall survive the termination of this Agreement.
9. Events of Default: CLIENT shall be in default under this Agreement if (i) it fails to pay in full any invoice from
WGI on the due date or fails to make any other payment due to WGI under this Agreement, (ii) it fails to observe
or perform any other term, condition, or covenant under this Agreement, (iii) it breaches any warranty or
representation made under this Agreement, (iv) it dissolves, terminates, or liquidates its business, or its
business fails, or its legal existence is terminated or suspected, (v) it commences any voluntary or involuntary
bankruptcy, reorganization, insolvency receivership, or other similar proceeding is commenced by or against
CLIENT, or (vi) it becomes insolvent, makes an assignment for the benefit of creditors, or conveys substantially
all of its assets.
10. Ownership of Instruments of Service: All plans, data, reports, drawings, specifications, maps, surveys, ideas,
scripts, sketches, designs, CADD files, field data, notes, and other documents and instruments prepared by
WGI or its subconsultants, whether such work product is tangible or intangible ("Instruments of Service") shall
remain the sole and exclusive property of WGI until such time as CLIENT makes full and final payment to WGI
pursuant to the terms set forth in this Agreement, and until such time, CLIENT shall not use, deliver, solicit,
transmit, or otherwise employ the Instruments of Service, whether directly or indirectly, by any means or
manner. CLIENT understands that changes or modifications to the documents made by anyone other than WGI
may result in adverse consequences which WGI can neither predict nor control. Therefore, CLIENT agrees, to
the fullest extent permitted by law, to defend, indemnify, and hold harmless WGI from and against all claims,
liabilities, losses, damages, and costs (including reasonable attorney's fees) arising out of, or in any way
connected with, the modification, misinterpretation, misuse, or reuse by CLIENT or others of the documents
provided by WGI under this Agreement.
11. Electronic Files: Any electronic files provided are non -certified recordings of printed documents prepared by
WGI. These files are provided only for the convenience of CLIENT, or other Receiving Party, and are intended
solely for the exclusive use by that party for the purposes expressly authorized. In accordance with standard
industry practice, only printed copies of documents conveyed by WGI may be relied upon. Under no
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circumstances shall these files be used for construction or staking. Any use of the information obtained or
derived from these electronic files will be at CLIENT'S, or other Receiving Party's, sole risk. Because data stored
in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the
data's creator, CLIENT, or other Receiving Party, agrees that it has thirty (30) days to perform acceptance tests,
after which it shall be deemed to have accepted the data thus transferred.
12. Successors and Assigns: CLIENT shall not assign, sublet, or transfer any rights under or interest in this
Agreement without the prior written consent of WGI. Except where specifically stated otherwise in this
Agreement, nothing herein shall be construed to give any rights or benefits hereunder to anyone other than
CLIENT orWGI.
13. Third Parties: Except as expressly provided herein, nothing in this Agreement shall confer any right, remedy,
or claim upon any person or entity not a signatory to this Agreement.
14. Corporate Protection: WGI's performance of Services under this Agreement shall not subjectWGI's individual
employees, officers, or directors to any personal legal exposure for the risks associated with this Project.
Therefore, and notwithstanding anything to the contrary contained herein, CLIENT agrees that as CLIENT'S
sole and exclusive remedy, any claim, demand, or suit shall be directed and/or asserted only against WGI, and
not against any of WGI's employees, shareholders, officers, or directors.
15. Severability and Survival: If any term of this Agreement is to any extent held to be invalid or unenforceable,
then such term shall be excluded to the extent of such invalidity or unenforceability, and all other terms hereof
shall remain in full force and effect. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating responsibility or liability between CLIENT and WGI shall survive the
completion of WGI's Services hereunder and the termination of this Agreement.
16. Merger and Amendment: This Agreement constitutes the entire agreement between WGI and CLIENT, and
all negotiations and oral understandings between the parties are merged herein. This Agreement can be
supplemented and/or amended only by a written document executed by both WGI and CLIENT.
17. Applicable Law and Venue: Unless otherwise specified, this Agreement shall be governed by the laws of the
State of Florida. Venue for all disputes between the Parties arising from or relating to this Agreement shall lie
exclusively in a court of competent jurisdiction in Palm Beach County, Florida.
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WANTMAN GROUP, INC.
FEE SCHEDULE
EFFECTIVE DATE - JANUARY 1, 2018
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Expenses: In addition to labor, WGI bills for the following project related costs at a contractually agreed markup: printing; conference calling charges; document
review, permit or recording fees paid on behalf of CLIENT; shipping; bid advertisement; specialty materials, software or equipment rental; sub -consultant fees; costs
of project related employee travel including meals, lodging, airfare and miscellaneous travel costs such as tolls, parking, etc.; mileage for all company-owned vehicles
(trucks) will be charged at $0.85/mile; employee owned vehicles used for transportation related to the Project will be charged at the prevailing federal mileage rate
allowed bythe IRS at the time the travel occurs. WGI also bills for the cost of internal reproduction and the use of specialized equipment related to subsurface utility
vacuum excavation, mobile scanning (LIDAR), and hydrographic surveying.
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