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HomeMy WebLinkAbout2020-01-20 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS LIBRARY BOARD MEETING MONDAY,JANUARY 20,2020 6:30 P.M. BOARD ROOM— 1201 MUNICIPAL WAY I. Call to Order II. Citizen Comments III. Consideration of Minutes A. October 11, 2019 IV. Old Business A. Update on Mobile Library V. New Business A. Partnership Development B. New Library Staff Members VI. Miscellaneous Reports and/or Discussions A. 2019 Highlights Report B. Upcoming Library Programs C. TLA 2020 Conference Involvement D. Next Meeting April 20, 2020 VII. Adjournment IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTAC THE LIBRARY AT (817) 410-3400 AT LEAST 24 HOURS IN ADVANCE. REASONABL ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, AC S OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA W• S PREPARED AND POSTED THIS 13th DAY OF JANUARY,2020 AT 5 PM. 4td LIBRARY DIRECTOR O\Policy Manual\Board Guidelines for Minutes 2013 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Library Board of the Grapevine Public Library of the City of Grapevine, Texas met in Regular Session on the 20th day of January, at 6:30PM in the Board Room, Grapevine Public Library, 1201 Municipal W ay. The following members present to-wit: Janice Cook Chairman Susan Peabody Secretary Gerald Shannon Member Karen Smith Member Janee Trasler Member Debbie Venable Member constituting a quorum, with the following member of the City Staff: Ruth Chiego, Library Director. Our City Council Liaison, Darlene Freed, was in attendance. Lynda Brown, board member, was absent. CALL TO ORDER Janice Cook called the meeting to order at 6:30PM. CITIZEN COMMENTS – none MINUTES OF PREVIOUS MEETING Motion by Gerald Shannon, seconded by Debbie Venable, to approve the October 11, 2019 meeting minutes: Ayes: Unanimous Nays: None Update on the Mobile Library Ruth reported that GROW bus continues to get up to speed as the first six months are focused on the Outreach Centers. Since October 1, 2019, the bus has made 18 outreach center visits ; 1288 visitors have boarded the bus; and typically about 2300 items stocked on the bus. The length of visit averages two hours (ranging from ninety minutes to five hours.) Two part-time personnel (19 hours/week) staff the bus. 152 new library cards have been processed with 80% of the new cardholders never before having visited the library. 822 items have been circulated and there have been no overdue items and no losse s. Ruth shared a list of nine locations visited so far. Older clientele has not yet been visited. Ruth is still interviewing for a driver and hopes to have a pool of drivers to call upon as needed. There was no formal action taken. Update on Partnership Development Ruth announced partnership development with three different groups: 1) “Champion Services” which is a special needs group with ages from 20 -60 years; 2) “Club All-Access” which is part of the 2 Parks and Rec outreach with individuals (20 -30 years of age) who meet two times a month as a group; 3) “Goodwill STARS” which is an organization headquartered on Mustang Drive and just recently reached out to the library. There was no formal action taken. Update on New Library Staff Ruth announced that Kenneth Wilkinson has been hired as a Library Assistant and Jennifer Pettit has been hired as a part-time Library Assistant. There was no formal action taken. 2019 Highlights Report Ruth shared a report of the various library highlights during 2019 and most numbers showed increases. The “Fine-Free” outcomes since December 2018 total $8348 not collected. It was noted that a patron must still pay for a lost book. $1516 is the total loss the library bears (less copies made, lost books paid, faxing, and postage.) Three checkouts of an item can be made for a total of nine weeks, but if the accrued fine is greater than $15, no additional checkouts are allowed until the item is returned. There was no formal action taken. Upcoming Library Special Programs Ruth informed the board that the new VOX books are very popular. Each book has a twelve month warranty. This first set consists of 115 books. The March Spring Break week will have a Circus theme, including a Clown College visit. The Teens will have a Winter/Spring “Peeps Diorama” event. The Create It space will hosts six programs and a lab. Adults can enjoy Bird Sanctuary Weeks, Jewelry making, classical guitarist Peter Fletcher, and a De-Cluttering Program. There was no formal action taken. Update on the TLA 2020 Conference Ruth shared that the TLA 2020 Conference will be in Houston this year. She and Leigh will give presentations. There was no formal action taken. Next Board Meeting The next board meeting is scheduled for Monday, April 20, 2020 at 6:30PM. There was no formal action taken. ADJOURNMENT Debbie Venable, seconded by Susan Peabody, motioned to adjourn the meeting at 7:33PM. The motion prevailed by the following vote Ayes: Unanimous Nays: None 3 PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE, TEXAS on the 20th day of April, 2020.