HomeMy WebLinkAbout2003-06-03 Regular Meeting AGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, JUNE 3, 2003 AT 7:30 P.M.
CITY COUNCIL CHAMBERS
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
INVOCATION: Mayor Pro Tern Ted R. Ware
CITIZEN COMMENTS
PRESENTATION
1. Special recognition of employee.
NEW BUSINESS
2. Consider citizen appointments to boards and commission; Chairman appointments
to the Convention & Visitors Bureau Advisory Board and the Grapevine Heritage
Foundation; Mayor to appoint City Council liaisons to boards and commission and
take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council for
full discussion. Approval of the consent agenda authorizes the City Manager, or his
designee, to implement each item in accordance with Staff recommendations.
3. Consider an ordinance amending the Grapevine Code of Ordinances, Appendix B,
Subdivisions, Section 2.C(7) to correct a typographical error relative to replat fees for
development. Public Works Director recommends approval.
4. Consider award of the Dove Loop Construction Contract to Orval Hall Excavating
Company and authorize Staff to execute said contract. Public Works Director
recommends approval.
5. Consider award of the Dove Loop Construction Project Geo-technical Services Contract
to CMJ Engineering, Inc. and authorize Staff to execute said contract. Public Works
Director recommends approval.
6. Consider award of Bid 155-2003 Curb and Gutter Construction Services Annual
Contract to Green Scaping as primary vendor, REC General Contractors as secondary
vendor, North Texas Coring as third vendor and Manning Concrete as fourth vendor.
Public Works Director recommends approval.
7. Consider a resolution declaring Interspec as a sole source provider for central
irrigation controllers and parts and to authorize purchase of said items as needed.
Parks & Recreation Director recommend approval.
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8. Consider the minutes of the Jae-&, 2003 City Council meetings. City Secretary
recommends approval as published.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et
seq, one or more of the above items may be considered in Executive Session closed to the
public. Any decision held on such matter will be taken or conducted in open session
following the conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on
this the 30th day of May, 2003 at 5:00 p.m.
Linda Huff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
.., µ CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd
day of June, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate Mayor
Ted R. Ware Mayor Pro Tern
Sharron Spencer Council Member
C. Shane Wilbanks Council Member
Clydene Johnson Council Member
Roy Stewart Council Member
Darlene Freed Council Member
constituting a quorum, with the following members of the City Staff:
Roger Nelson City Manager
Bruno Rumbelow Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:34 p.m.
INVOCATION
Mayor Pro Tern Ware delivered the Invocation.
ITEM 1. EMPLOYEE RECOGNITION
Mayor Tate recognized Community Activities Center Secretary, Ms. Geri Foster, for her
effort to support our troops overseas during the war with Iraq. She initiated the community
wide campaign that collected supplies for shipment to the troops. Ms. Foster exemplifies
the caring spirit of our City employees.
ITEM 2. BOARD AND COMMISSION CITIZEN APPOINTMENTS
Each year at this time, the City Council reviews and considers citizen appointments to the
various boards/commissions. Notifications of vacancies on the boards/commissions were
published in the Fort Worth Star Telegram, Dallas Morning News, and The Grapevine Sun.
Applications and attendance records for 2002-2003 were compiled and distributed to the
City Council and Staff. Applicant interviews were conducted by City Council panels during
May.
06/03/03
Building Board of Appeals
Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion for the ,
following appointments:
John Rath
Jerrold Sklar
Dennis Roberts
Michael Shupp
Howard Hallman
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Board of Zoning Adjustments
Council Member Spencer, seconded by Council Member Stewart, offered a motion for the
following appointments:
Ron Cook
Debra Holt
Richard Adams, Alternate
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Convention & Visitors Bureau
Council Member Freed, seconded by Council Member Wilbanks, offered a motion for the
following appointments:
Tom Smith (Hyatt)
Kathee Livengood
Everard Barnes (from alternate to full term)
Bill Bretches (Embassy Suites)
Steve Stinson, Alternate
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
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06/03/03
Golf Advisory Board
Council Member Johnson, seconded by Council Member Spencer, offered a motion for the
following appointments:
Gary Davis, Place 3
Randy Martin, Place 4
Charles Weems, Place 7
Harlan Wood, Place 8
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Grapevine Heritage Foundation
Council Member Johnson, seconded by Council Member Freed, offered a motion for
the following appointments:
Sarah Cloud
Michael Lease
Jacob Miles
Pat Stinson
Ted Willhoite
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Historic Preservation Commission
Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion for the
following appointments:
R. Lee Derr
Melissa Lamprich
Sean Shope
Margaret Telford, Alternate
Candice Johnson, Alternate
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
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06/03/03
Grapevine Housing Authority Advisory Board
Council Member Spencer, seconded by Council Member Johnson, offered a motion for the
following appointments:
Marian Nicastro
Linda Robbins
Doris Waite
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Library Advisory Board
Council Member Spencer, seconded by Mayor Pro Tern Ware, offered a motion for the
following appointments:
Lynette Clemons
Janice Cook
David Mccurdy
Billie Ebersole
Debbie Venable
Patricia Noell (one year term)
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Parks & Recreation Advisory Board
Council Member Wilbanks, seconded by Council Member Johnson, offered a motion for
the following appointments:
Roy Robertson, Place 1
Ray Harris, Place 2
Larry Francis, Place 3
John Dalri, Place 4
Barbara Johnson, Place 5
Debra Tridico, Place 7
The motion prevailed by the following vote: WOW
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
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06/03/03
Planning & Zoning Commission
Council Member Stewart, seconded by Council Member Spencer, offered a motion for the
following appointments:
Herb Fry
Danette Murray
Betty Nicholson
Becky St. John (one year, alternate)
Paul Jennings (one year, alternate)
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Senior Citizens Advisory Board
Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion for the
following appointments:
Miriam Bahner
Martie Chaplin
The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Metroport Teen Court
Council Member Freed, seconded by Council Member Wilbanks, offered a motion for the
following appointments:
Debbie Armstrong
Bill Streidl
Mayor Tate reappointed Mr. Don Bigbie as Chairman of the Convention &Visitors Bureau
Board.
Mayor Tate reappointed Ms. Melva Stanfield as Chairman of the Grapevine Heritage
Foundation Advisory Board.
Mayor Tate made the following Council Liaison appointments for 2003-2004:
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06/03/03
Ted R. Ware Senior Citizens Advisory Board (2002) momp
Historic Preservation Commission (1995)
Facilities Committee (1995) ,.
Utility Committee (1989)
Tax Increment Finance District Boards — One and Two
Impact Fee Committee (Ex-Officio) (1988)
Northwest Highway Communication Committee
Sharron Spencer Building Board of Appeals (2001)
Housing Authority Advisory Board (1998)
Library Board (1998)
Facilities Committee (1985)
1st Alternate Planning & Zoning Commission (2001)
1st Alternate Board of Zoning Adjustment (2003)
Shane Wilbanks Parks & Recreation Advisory Board (2002)
Open Space Review Committee (1998)
U. S. Army Corps of Engineer Liaison (1995)
Tax Increment Finance District Boards — One and Two
Utility Committee (1998)
1st Alternate Golf Course Advisory Board (2002)
Roy Stewart Board of Zoning Adjustment (2003)
Planning & Zoning Commission (2001)
Audit Committee (1998)
Facilities Committee (1996)
Impact Fee Committee (Ex-Officio) (1996)
Citizens Drainage Review Committee (1990)
Tax Increment Finance District Boards — One and Two
1st Alternate Building Board of Appeals (2001)
Clydene Johnson Golf Course Advisory Board (2002)
Heritage Foundation Advisory Board (1998)
Northwest Highway Communication Committee (1998)
Tax Increment Finance District Boards — One and Two
1st Alternate Senior Citizens Advisory Board (2002)
1st Alternate Parks & Recreation Advisory Board (2002)
Darlene Freed Convention & Visitors Bureau Board (1998)
Teen Court Advisory Board (1998)
Audit Committee (1998)
Grapevine/Colleyville Independent School Board Liaison (1998)
DFW Airport Board Liaison (2001)
POW
CONSENT AGENDA
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
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06/03/03
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. Staff removed Item
4 Award Contract, Dove Loop Construction Project
Item 3. Ordinance, Amend Appendix B Subdivisions
Public Works Director recommended approval of an ordinance amending the Grapevine
Code of Ordinances, Appendix B, Subdivisions, Section 2.C(7) to correct a typographical
error relative to replat fees for development.
Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
ORDINANCE NO. 2003-35
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE
OF ORDINANCES, APPENDIX "B", SUBDIVISIONS
RELATIVE TO FEES IMPOSED UPON DEVELOPMENT AND
SUBDIVISION ACTIVITIES; PROVIDING A SEVERABILITY
CLAUSE; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
ITEM 4. AWARD CONTRACT, DOVE LOOP CONSTRUCTION PROJECT
This item was removed from the consent agenda and considered after Item 8.
Public Works Director recommended award of the Dove Loop Construction Contract to
Orval Hall Excavating Company in the amount of$6,193,436.77 and authorization for Staff
to execute said contract.
Motion by Council Member Freed, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 5. Award Contract, Dove Loop Construction Project Geo-technical Services
Public Works Director recommended award of the Dove Loop Construction Project Geo-
technical Services Contract to CMJ Engineering, Inc. in the amount not to exceed
$156,017.40 and authorization for Staff to execute said contract.
Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve
as recommended prevailed by the following vote:
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06/03/03
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Now
Nays: None
Item 6. Award Bid 155-2003 Curb and Gutter Construction Services Annual Contract
Public Works Director recommended award of Bid 155-2003 Curb and Gutter Construction
Services Annual Contract to Green Scaping as primary vendor, REC General Contractors
as secondary vendor, North Texas Coring as third vendor and Manning Concrete as fourth
vendor.
Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 7. Resolution, Sole Source, Interspec Irrigation Controllers
Parks & Recreation Director recommended approval of a resolution declaring Interspec as
a sole source provider for central irrigation controllers and parts and to authorize purchase
of said items as needed.
Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
RESOLUTION NO. 2003-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF IRRIGATION
CONTROLLERS AND PARTS; DETERMINING THAT THE
CONTROLLER AND PARTS ARE AVAILABLE FROM ONLY
ONE SOURCE; AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE SAID CONTRACTS AND
DOCUMENTS AND PROVIDING AN EFFECTIVE DATE
Item 8. Consideration of Minutes
act "l
City Secretary recommended approval of the minutes of the dtrrre-S, 2003 City Council
meetings as published.
Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
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06/03/03
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 7:53 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 17th day of June, 2003.
APPROVED:
4EtL14- *
William D. Tate
Mayor
ATTEST:
rllc..
Linda Huff
City Secretary
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