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HomeMy WebLinkAbout2003-10-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, OCTOBER 7, 2003 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:15 P.M. CALL TO ORDER 1. Briefing on the use of the Heritage Center. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 3rd day of October, 2003 at 5:00 p.m. i Lind f uff City Secretary 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of October, 2003 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:30 p.m. ITEM 1. BRIEFING ON HERITAGE CENTER Convention & Visitors Bureau Director P. W. McCallum presented various proposals that could enhance the Heritage Center/Railroad Complex. Items discussed were: antique fire truck display, bronze foundry, glass works studio, relocation of the farmers market, Tower 16 and Locomotive 771. ADJOURNMENT Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of October, 2003. 10/07/03 APPROVED: William D. 0:54.--n-- Mayor ATTEST: Lin Huff tile6( City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 7, 2003 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. The sale, lease, or acquisition of real property relative to Dooley Street pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real estate and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of October, 2003 at 5:00 p.m. Lin a Huff lit City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 7th day of October, 2003 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:16 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) sale, lease, or acquisition of real property relative to Dooley Street; and (B)conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Sections 551.072 and 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Sections 551.072 and 551.087, Texas Government Code. 10/07/03 NOTE: City Council continued with the Regular City Council meeting in open session in WOW the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of October, 2003. APPROVED: William D. Tate Mayor ATTEST: wow Linda Huff sY711‘1.*f City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 7, 2003 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Mayor Pro Tem Ted R. Ware CITIZEN COMMENTS PRESENTATION 1. Grapevine Heritage Foundation Board Member Sarah Cloud to present an update on the Heritage Education Program. PUBLIC HEARING 2. Council to conduct a public hearing (tabled at the September 16, 2003 meeting) relative to Move-In Building Application MIB03-02 filed by Mr. Ronnie Smith for property located at 308 Ruth Street; consider a resolution relative to the application and take any necessary action. NEW BUSINESS 3. Consider a resolution authorizing Addendum No. 1 to the NETS Interlocal Agreement; consider reappointment of City Manager Roger Nelson to the NETS Board of Directors and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider renewal of an interlocal agreement with the cities of Colleyville and Southlake for the Metroport Teen Court Program. Administrative Services Director recommends approval. 5. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones, Restricted Parking Zones relative to Minters Chapel Road between Dallas Road and State Highway 114. Public Works Director recommends approval. 6. Consider ratification of a construction contract with T. W. Foster, Inc. for the reconstruction of the Dove Pool Bath House; consider Change Order No. 1 and authorization for Staff to execute said change order. Public Works Director recommends approval. 7. Consider award of the bid for the Rehabilitation of the Barton and Mustang Water Towers to NG Painting, LP. Public Works Director recommends approval. 8. Consider award of the bid for Playground Equipment to Southwest Parks and Playground, Inc. through an interlocal agreement with the Texas Local Government Purchasing Cooperative Program. Parks & Recreation Director recommends approval. 9. Consider award of Bid 157-2003 Automotive Body Repair Services Annual Contract to Classic Chevrolet. Public Works Director recommends approval. 10. Consider a resolution authorizing the donation of surplus radio equipment to the East Wise Fire Rescue Volunteer Fire Department. Administrative Services Director recommends approval. 11. Consider the minutes of the September 16, 2003 City Council Meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of October, 2003 at 5:00 p.m. Linda Huff ,,, City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE • The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of October, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:37 p.m. INVOCATION Mayor Pro Tern Ware delivered the Invocation. ITEM 1. PRESENTATION, GRAPEVINE HERITAGE FOUNDATION EDUCATION PROGRAM Grapevine Heritage Foundation Board Member Sarah Cloud, Education Committee Chairperson, briefed the City Council on the Heritage Education Program. She noted that during the past two years, through the cooperative efforts of the Grapevine Heritage Foundation and the Grapevine/Colleyville Independent School District, over 1,800 (3rd and 7th grade) students and over 400 adults have participated in educational walking tours in Grapevine. The program provides a creative learning experience to students bringing them new insight about the rich heritage of our City. The Education Committee's goal during 2003-2004 is to have all 11 elementary schools and at least two of the four middle schools in the school district to participate in the educational tours. Ms. Cloud stated the Education Committee is currently working on a multi-media presentation for an all day "Heritage Experience". 10/07/03 ITEM 2. PUBLIC HEARING, MOVE-IN BUILDING APPLICATION MIB03-02 MR. RONNIE SMITH Mayor Tate declared the public hearing continued from the September 16, 2003 meeting. City Manager Nelson advised that Mr. Ronnie Smith had filed Move-in Building Application MIB03-02. The request was to move in a single story 2,056 square foot residence on property located at 308 Ruth Street. Mr. Nelson advised that the Board of Zoning Adjustment at their October 6, 2003 meeting had approved the variance request for the east setback but the request for the front yard setback was denied. He advised the move- in building application fails to be in compliance with the City's zoning ordinance. Motion by Council Member Spencer, seconded by Council Member Johnson, offered a motion to close the public hearing due to the application failing to meet the zoning restrictions. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Motion by Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to close the case due to failure to meet the zoning requirements. The motion prevailed by the following vote: "" Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. RESOLUTION, AMEND NORTHEAST TRANSPORTATION SERVICES URBAN TRANSIT DISTRICT INTERLOCAL AGREEMENT Assistant to the City Manager Jennifer Hibbs requested approval of a resolution authorizing an amendment to the Northeast Transportation Services Urban Transit District (NETSUTD) Interlocal Agreement. The cities of Bedford, Colleyville, Euless, Grapevine, Haltom City, Hurst, Keller and North Richland Hills entered into an agreement in September 2002 to create an urban transit district to provide transportation service to seniors and persons with disabilities within their geographical boundaries. The amendment addresses the amount of local funding to be provided by the member cities at $.50 per capita per year and provides documentation necessary to streamline the federal and state funding process, as well as the local funding commitment to the service provider, the Fort Worth Transportation Authority (the T). The amendment provides that City Manager Nelson be appointed to serve an additional term as a member of the NETSUTD Board. Motion by Council Member Spencer, seconded by Council Member Freed, to approve the resolution as recommended prevailed by the following vote: • 2 10/07/03 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2003-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS CONCERNING TRANSPORATION SERVICES ON BEHALF OF THE NORTHEAST TRANSPORTATION SERVICE ("NETS"), DOCUMENTING LOCAL FUNDING CONTRIBUTION; AUTHORIZING THE CITY MANAGER TO EXECUTE ADDENDUM NO. 1 TO THE INTERLOCAL AGREEMENT; MAKING AN APPOINTMENT TO THE NORTHEAST TRANSPORTATION SERVICE URBAN TRANSIT DISTRICT ("NETSUTD") BOARD OF DIRECTORS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Renew Metroport Teen Court Program Interlocal Agreement Administrative Services Director recommended approval of the renewal of an interlocal agreement with the cities of Colleyville and Southlake for the Metroport Teen Court Program. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 5. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones, Restricted Parking Zones relative to no parking on Minters Chapel Road between Dallas Road and State Highway 114. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: 4 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 3 10/07/03 ORDINANCE NO. 2003-61 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 6. Ratify Dove Pool Bath House Construction Contract Public Works Director recommended approval of the ratification of a construction contract with T. W. Foster, Inc. for the reconstruction of the Dove Pool Bath House in the amount of$14,763.53; consider Change Order No. 1 in the amount of$1,198.47 and authorization for Staff to execute said change order. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Award Bid, Rehabilitation of the Barton and Mustang Water Towers Public Works Director recommended approval of the award of the bid for the Rehabilitation of the Barton and Mustang Water Towers to NG Painting, LP in the amount of$311,400.00 and authorization for the City Manager to execute the contract. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Award Bid, Playground Equipment Parks & Recreation Director recommended approval of the award of the bid for Playground Equipment to Southwest Parks and Playground, Inc. in the amount of$43,008.20 through 4 10/07/03 an interlocal agreement with the Texas Local Government Purchasing Cooperative Program. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 9. Award Bid 157-2003 Automotive Body Repair Services Annual Contract Public Works Director recommended award of Bid 157-2003 Automotive Body Repair Services Annual Contract to Classic Chevrolet on an as needed basis. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Resolution, Donation of Surplus Radio Equipment Administrative Services Director recommended approval of a resolution declaring certain radio equipment as surplus and authorizing the donation of the surplus radio equipment to the East Wise Fire Rescue Volunteer Fire Department. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2003-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO THE EAST WISE FIRE RESCUE VOLUNTEER FIRE DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the September 16, 2003 City Council Meetings as published. 5 10/07/03 Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as mptit recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of October, 2003. APPROVED: 40:61°`'` William D. Tate wow Mayor ATTEST: a' .40Za.- /W Linda Huff ed City Secretary 6