HomeMy WebLinkAboutItem 20 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th
day of January, 2020 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Mayor Pro Tem Freed called the meeting to order at 6:45 p.m.
Item 1. Executive Session
Mayor Pro Tem Freed announced the City Council would recess to the City Council
Conference Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, historic preservation (608 South
Dooley Street) Public Works, and the 185 acres) pursuant to Section
551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
Mayor Tate joined the meeting in Executive Session at 6:47 p.m. The City Council
recessed to the City Council Conference Room and began the closed session at 6:47
p.m. The closed session ended at 7:25 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
In regards to Section 551.072, City Manager Bruno Rumbelow requested Council
authorize the acquisition of the R. J. Roberson Farmhouse under the terms proposed by
the owner and authorize the City Manager to execute all associated documents and to
take all other necessary action.
Motion was made to authorize the acquisition of the R. J. Roberson Farmhouse under the
terms proposed by the owner and authorize the City Manager to execute all associated
documents and to take all other necessary action.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Mayor Tate called the regular meeting to order at 7:30 p.m.
REGULAR MEETING
Item 2. Invocation
Council Member Coy delivered the invocation.
Item 3. Posting of the Colors and Pledges of Allegiance
Boy Scout Troop 928 posted the colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
Pam Braak, 520 Briarcraft Drive, Grapevine, representing the Grapevine Garden Club,
thanked the City for the gardening and horticulture programs it provides.
Deborah Boyle, 4105 Mapleridge Drive, Grapevine, representing the Botanical Garden
Greenhouse thanked the City for the program to reintroduce native species back into the
environment.
Matt Taylor, 1710 Overlook Drive, Grapevine, thanked the City for the Parks and
Recreation Go Wild Program.
City Council January 7, 2020 Page 2
Dinah Cancellor, 890 Harbor Court, Grapevine, President of the Grapevine Garden Club,
spoke about the Enhancing Our Natural World Program and thanked the City for the
support of the Garden Club.
Ray Chancellor, 890 Harbor Court, Grapevine, with the Southlake Ornithological Society
thanked the City for the proclamation for Bird Sanctuary Week, and discussed the bird
habitats in this area.
Angelina Francis, 1721 Stoneway Drive, Grapevine, a student at Grapevine High School,
thanked the City for the H.E.R.E. program.
Alexandra Zavala, 1902 Shorewood, Grapevine, a student at Grapevine High School,
thanked the City for the H.E.R.E. program.
Noel Bennett, 2501 Bear Haven Drive, Grapevine, thanked the City for the H.E.R.E.
program.
Genesis Reyes-Petriz, 2100 Grayson Drive, Apartment 2100, Grapevine,
J.J. Burton, 3604 Shady Brook Drive, Bedford, a teacher at Grapevine High School
thanked the City for the ecological programs it provides for students.
Sara Rayon, Hidden Lakes Cove,
Jessika Calder Wilkinson, 3312 Lexington Avenue, Grapevine, thanked the City for he
Go Wild Program.
Paul Kocurek, 3312 Lexington Avenue, Grapevine, thanked the City for the Go Wild
Program.
Louisa Hilton, 2713 Pin Oaks Drive, Grapevine, a second grade teacher at Dove
Elementary, thanked the City for the programs it provides to second graders, specifically
the Go Wild Program.
PRESENTATIONS
Item 5. Parks and Recreation Director to present Parks and Recreation Department
update.
Parks and Recreation Director Kevin Mitchell presented this item to Council and
highlighted the mission and vision of the department. He also discussed the
accomplishments over the past year including $11.8 million in received grant funds, 93
community events, and over 18,000 memberships at The REC. He also highlighted the
special needs programs, the Vineyards Campgrounds, the Lake Parks the associations
with Keep Grapevine Beautiful and Friends of Grapevine Baseball and Softball, as well
as the other partnerships including the Goodwill Summer Earn and Learn program.
City Council January 7, 2020 Page 3
NEW BUSINESS
Item 6. Consider an agreement with WGI Parking Planners for consulting work relative
to wayfinding signage and the implementation of a City website parking map, and take
any necessary action.
Development Services Director Scott Williams presented this item and introduced Nicole
Chinea with WGI Parking Partners who described the project and answered questions
from Council.
Motion was made to approve the agreement with WGI Parking Planners for consulting
work relative to wayfinding signage and the implementation of a City website parking map.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. No one requested to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 7. Consider Resolution No. 2020-001 adopting the Tarrant County Hazard
Mitigation Action Plan.
Fire Chief Darrell Brown recommended approval of the resolution adopting the Tarrant
county Hazard Mitigation Action Plan. This plan ensures Tarrant County and participating
entities comply with the Disaster Mitigation Act of 2000 and it's implementing regulations,
which maintains eligibility to apply for federal technical assistance and post -disaster
hazard mitigation project funding. The plan has been conditionally approved by the
Federal Emergency Management Agency (FEMA).
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council January 7, 2020 Page 4
RESOLUTION NO. 2020-001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ADOPTING THE TARRANT COUNTY
HAZARD MITIGATION ACTION PLAN AND PROVIDING
FOR AN EFFECTIVE DATE
Item 8. Consider the purchase and installation of synthetic grass from Synthetic Grass
Pros.
Parks and Recreation Director Mitchell recommended approval of the purchase and
installation of synthetic grass to be installed at Bear Creek Dog Park and the Community
Outreach Center for a total amount not to exceed $71,797.
Prior to voting on the consent agenda, Council Member Rogers asked Parks and
Recreation Director Mitchell about the amount of grass the City was purchasing.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 9. Consider the purchase and installation of alarm push -bar devices at The REC of
Grapevine from Fairway Supply Inc.
Parks and Recreation Director Mitchell and Public Works Director Bryan Beck
recommended approval of the purchase and installation of alarm push -bar devices for a
total amount not to exceed $20,465.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 10. Consider the purchase of a 2020 Harley-Davidson police motorcycle from
Longhorn Harley-Davidson.
Police Chief Mike Hamlin and Public Works Director Bryan Beck recommended approval
of the purchase of a Harley-Davidson police motorcycle for an amount not to exceed
$35,991.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
City Council January 7, 2020 Page 5
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider the approval for the purchase of twelve Ford vehicles from Sam Pack's
Five Star Ford.
Public Works Director Beck recommended approval of the purchase of twelve Ford
vehicles for Public Works, Parks, Utilities, Fire and Police for an estimated amount of
$106,208.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 12. Consider ratification of the emergency purchase of clarifier concrete crack
repairs from Western Specialty Contractors.
Public Works Director Beck recommended approval of the ratification of the emergency
purchase of clarifier concrete crack repairs for $32,900 that were required by TCEQ upon
a recent inspection of the tanks.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider approval for the award of an informal request for quote for replacement
of isolation valves for High Service Pump No. 5.
Public Works Director Beck recommended approval of the award of the informal request
for quote for replacement of isolation valves for an amount not to exceed $35,494.
Council Member Rogers did have a question about the amount of grass we are
purchasing as requested in item 8, which was answered by Parks and Recreation Director
answered her question.
Item 14. Consider a waterline oversizing reimbursement to Westwood Development
Group for the construction of a 12" water line along Northwest Highway and Ordinance
No. 2020-001 appropriating funds.
City Council January 7, 2020 Page 6
Public Works Director Beck recommended approval of the reimbursement for waterline
oversizing for an amount not to exceed $42,771. The development's demand requires a
proposed 8" water line. The City's Master Plan calls for a 12" water line to serve future
needs. As such, the City will require the developer to install a 12" water line and will
reimburse the developer for the cost difference between the 8" and 12" line.
Council Member Rogers did have a question about the amount of grass we are
purchasing as requested in item 8, which was answered by Parks and Recreation Director
answered her question.
ORDINANCE NO. 2020-001
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $42,771 IN THE UTILITY
ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 15. Consider the minutes of the December 17, 2019 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Council Member Rogers did have a question about the amount of grass we are
purchasing as requested in item 8, which was answered by Parks and Recreation Director
answered her question.
ADJOURNMENT
Motion was made to adjourn the meeting at 8:28 p.m.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st
day of January 21, 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council January 7, 2020 Page 7