The URL can be used to link to this page

Home My WebLink About2020-01-15 Regular Meeting.M . EIE�TwGB �N AGENDA GRAPEVINE HERITAGE FOUNDATION MEETING Wednesday, January 15, 2020 AT 5:00 p.m. 2"d Floor Boardroom Grapevine Convention & Visitors Bureau 636 South Main Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting — Dr. Curtis Ratliff 2. Citizen Comments Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chairman Ratliff or upon the consent of the Board. In accordance with the Texas. Open Meetings Act, the Board is .restricted in discussing or taking action during Citizen Comments. 3. Consider Minutes of the November 7, 2019 Annual meeting 4. Old Business A. Membership Report — Janet Perkins B. Nash Farm Report — Melva Stanfield C. Sponsorship Report — Balla Wright 5. New Business A. Update on Grapevine Heritage Foundation Plans for 2020 — Dr. Curtis Ratliff B. Research presentation on Grapevine Heritage Foundation Membership — Janet Perkins B. Consider 2020 meeting dates and take any necessary action — Dr, Curtis Ratliff C. Grapevine Convention and Visitors Bureau Report — Paul W. McCallum and David Klempin 6. Adjournment The next meeting of the Grapevine Heritage Foundation Advisory Board will beheld on Wednesday, February 19, 2020 at 5:00 pm at the Grapevine Convention & Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and you have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817- 410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Annual Membership Meeting agenda was prepared and posted by the 10th day of January, 2020 at 5:00 pm. David Klempi Manager, Heritage Programs & Preservation 0 1 ' 10101111INWEN9z" i Is] I WAROM111:11 IM -Al MUATJ 10 1 The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, January 15, 2020 in the 2nd Floor Boardroom of the Grapevine convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Curtis Ratliff Balla Wright Janet Perkins Member Member Uiem*,er The above constituting a quorum with member(s) Melva Stanfield and Courtney Fray ,!wbsett. Mai MOMM NU ro a MM To = Kimberly Prack Mary Bush 111ORTITWOKO-WRTIT:00, Heritage Preservation Programs Manager U,2sWwit 11 1;pll�' p1gill I III 1 111111 pill I!111I!!jI'!1 11111111 ;11 11,11 1111 1 11 11111;1 ENMEMEGE= takinM action during Citizen Comments. January 15, 2020 Regular Monthly Board Meeting 1 = ag aflyr-am AL11-knot gj� Balla Wright made the motion to accept the minutes as written from the November 7, 2019 Annual Meeting of the Membership. Becky Hummer seconded the motion, which prevailed in the following vote: Ayes: 6 (Ratliff, Wright, Perkins, Hummer, Jensen and Nelson) Nays: 0 None Absent: 2 (Stanfield and Fray) F, W01 a p1l -.11 ZUT in, 12-17= Secretary Janet Perkins stated the Foundation had 190 active members in December 2nd donations of $350. '11[ 1111 Will I'll plil 0 UdUl UdJ dL Me ii` r luer s-777717MI progrMn riau ToD attenaing Yo -7 lecorate 'the Farmhouse"; the following day on Saturday was the Annual Victorian Christmas Tours with 300 attending; and an even larger crowd of over 400 for the December 14th Farmstead Christmas Celebration. A new activity was the Elf Adventure Passport to take you from the Farm to the Settlement to City Museums to use the Keeling's printing press or joining in the Settlement to City Museums for a Saturday afternoon of Christmas with the Keelings and "family traditions of making ornaments" and the next Saturday afternoon was story tellers with Tales of Victorian Christmases. Our Grapevine heritage traditions advanced across Main Street on the Elf Adventure Passport to join in the Christmas Capital of Texas "North Pole Neighborhood" with staff opening up the Blacksmith's to stamp out luggage or gift tags; the Bragg House as the Tin Shop to make a piece of metal tinsel; and the Section Foreman House for decorating a wooden train, capturing the Magic of Christmas and taking home handmade gifts. 'February 1 at Settlement to City museums 10 am. — Noon: Valentine Card Printing 7 at Nash Farm 10 a.m.- Noon: First Friday Crafting Historic Valentines 8 at Nash Farm 10 a.m.- Noon: Victorian Valentines Regular Monthly Board Meeting 2 January 15, 2020 Treasurer Wright reported Sponsorships at $11,000 for 2020; and updated the board she had heard from one of the Foundation's scholarship past recipients, Hect!r, who is now in his second semester as a junior in Houston. 6Z 0 1 ATITA -Wi Chairman Ratliff had asked board members at the end of 2019 to schedule a meeting with him to sit down dMone-on-one meeting to discuss the future of the Foundation. He felt very positive about this board moving forward in maintaining Grapevine's heritage and from this asked for the regular monthly meeting to have a 15-20 minutes educational time on the agendas, this series will include: The History of the Foundation in February; Preservation Education; Secretary of the Interior Standards; and the Texas Historical Society. He called on Heritage Preservation Programs manager David Klempin to move forward *n scheduling a Strategic Planning Session. 1111,Iq• IIIII I� !IIIIpg;Ig 'III I AF Secretary Perkins noted the Dallas Museum of Art's printed information on becoming a member is a much easier read to understand, our levels are difficult to distinguish between. Council Liaison O'Dell noted the term Patron being preferable with levels such as Spirit Patron, Trailblazer Patrons. Secretary Perkins' study showed 13 people are responsible for the bulk of the Foundation's revenue. Determining the majority of funds from Sponsors, Council Liaison O'Dell said the Sponsor's names and logos was well received. Secretary Perkins noted Sponsor's signs on wagons in Christmas parade, why not have top Sponsors/Donors riding in the wagons - Sponsors on Board. Secretary Perkins stated the change in limiting donations for tax deductions had not been good, perhaps they could ignite some new memberships with camp fire events at the Farm. Several concepts were discussed for increasing membership, Secretary Perkins questioned getting a flyer to the right people, Council Liaison O'Dell said social media was the key and to forward anything to her and she would forward on to the Grapevine Historical Society. IIIIII IIIIIIIIEIIII I Chairman Ratliff called for any comments on the 2020 proposed meeting dates, saying the November Annual Meeting date had been moved back one week, to November 12, ilue to conflict with the many other Foundation actives in the previous week. He also said there could be a need to change the September meeting date as it falls on the same Wednesday as the GrapeFest load in. Regular Monthly Board Meeting 3 January 15, 2020 Sue Franks made the motion to accept the meeting dates as proposed. Becky Hummer seconded the motion, which prevailed in the following vote: Ayes: 6 (Ratliff, Wright, Perkins, Hummer, Jensen and Nelson) Nays: 0 None Absent: 2 (Stanfield and Fray) M., groll] Sue Franks, seconded by Balla Wright, made the motion to adjourn the meeting at 6 0 p.m. The motion prevailed by the following vote: Ayes: 6 (Ratliff, Wright, Perkins, Hummer, Jensen and Nelson) Nays: 0 None Absent: 2 (Stanfield and Fray) Y11 � �00 L' CHAIRMAN I 2 ! SECRETARY .ZL Regular Monthly Board Meeting 4 January 15, 2020