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HomeMy WebLinkAbout2002-09-03 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, SEPTEMBER 3, 2002 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:15 P.M. BOARD AND COMMISSION RECEPTION AT 6:45 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 30th day of August, 2002 at 5:00 p.m. Lind Huff .7117e City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 3rd day of September, 2002 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:30 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 09/03/02 .gam, ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 6:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of September, 2002. APPROVED: William D. Tate Mayor ATTEST: /C21.414t 740 Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 3, 2002 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Clydene Johnson CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present a proclamation in conjunction with the National League of Cities declaring September 11, 2002 as "Always Remember 9-11 Day." PUBLIC HEARING 2. Council to conduct a public hearing relative to the proposed budget for Fiscal Year 2002-2003 and take any necessary action. NEW BUSINESS 3. Consider an ordinance for the issuance of City of Grapevine Water and Sewer System Refunding Bonds, Series 2002 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider the second and final reading of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services relative to amending the Water and Wastewater Impact Fees. Public Works Director recommends approval. 5. Consider Change Order No. 2 to the Parr Road Construction Contract for the construction of sidewalks on the east side of Roberts Road from Hall-Johnson Road to Birch Avenue and authorization for Staff to execute said change order. Public Works Director recommends approval. 6. Consider approval of the appointment of Ms. Fiona Sigalla to serve as the Grapevine-Colleyville Independent School District Board ex-officio member to the ,,,.„ Parks & Recreation Advisory Board for a period of one year. Parks & Recreation Director recommends approval. 7. Consider a resolution authorizing submittal of a request to expand the Grapevine Commercial Historic District as listed on the National Register of Historic Places to the Texas Historical Commission. Development Services Director recommends approval. 8. Consider approval of the minutes of the August 20, 21 and 28, 2002 City Council meeting minutes. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 30th day of August, 2002 at 5:00 p.m. Lin a Huff 4 City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE ttOn *41 The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of September, 2002 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Council Member Johnson delivered the Invocation. ITEM 1A. CITIZENS COMMENTS, MS. KATE MURPHY Ms. Kate Murphy, 1405 Rio Bend Court, addressed the City Council regarding her concern that the City has claimed ownership of the Kate Murphy Interior Architecture, Inc. design for the interior renovation of 204 South Dooley Street. She stated the production of the plans and various architectural specifications for 204 South Dooley Street was a collaborative effort of her firm and Township Restoration Coordinator Hugo Gardea. She commented that any unauthorized use or distribution of the documents would leave no alternative but for the firm to file a lien against the City. ITEM 1B. CITIZENS COMMENTS, MS. LYN MURPHY Ms. Lyn Murphy, 1405 Rio Bend Court, presented a brief synopsis of events from December 2001 to August 2002 regarding the City's acceptance of her bid and the City's 09/03/02 two extensions for her to purchase the property at 204 South Dooley Street. She requested the City reconsider allowing her to close the transaction for transfer of title for 204 South Dooley Street and that the City not readvertise the house for bids. ITEM 1. PRESENTATION, "ALWAYS REMEMBER 9-11 DAY" Mayor Tate presented a proclamation in conjunction with the National League of Cities declaring September 11, 2002 as "Always Remember 9-11 Day" to commemorate the tragic events last year of an unprovoked and senseless act of terrorism, four civilian aircraft were hijacked on September 11, 2001, and crashed in New York City, Pennsylvania and the Pentagon. The City salutes the heroism of public safety and rescue workers, volunteers, local officials, and those who responded to these tragic events with courage, selfless compassion, determination, and skill. Mayor Tate encouraged all citizens to honor the victims of September 11 by reaffirming their commitment to sustaining our newfound patriotism through volunteerism, community involvement, and service and honor the memory of all those who died by being of service to one another and by building the "stronger, more perfect union" our founding fathers called for. ITEM 2. PUBLIC HEARING, PROPOSED FISCAL YEAR 2002-2003 BUDGET Mayor Tate declared the public hearing open. City Manager Roger Nelson stated the public hearing was being held pursuant to City Charter requirements. He stated the general fund budget is $38,396,414.00 with a tax rate of $0.366 per $100.00 valuation, the same as last year. He stated preparation of the FY2003 Budget has been significantly affected by the condition of the local economy. The City has seen shortfalls in several General Fund revenue sources during 2002. Sales tax has dropped back to FY2001 levels and the Ad Valorem tax base for 2003 has declined. Both revenue declines appear to be a direct result of impacts on the airline and travel industries and the recession. As a result of these conditions, the FY2003 Budget follows the trend of FY2002, which supports existing programs with no expansion of increased service levels. City Manager Nelson noted the operating budget does not allow for any employee raises for FY2003 and the hiring freeze instituted during 2002 has been modified and continued. He noted there are no significant modifications to the health care plan contemplated at this time. Mayor Tate invited guests present to comment regarding the proposed budget. No one wished to speak. City Manager Nelson stated consideration of ordinances adopting the budget and the tax rate would be at a special meeting on September 10, 2002 at 5:00 p.m. at City Hall. Council Member Spencer, seconded by Council Member Johnson, offered a motion to close the public hearing. The motion prevailed by the following vote: 2 09/03/02 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Mayor Tate commended Mr. Nelson and City staff for their creativity and common sense budget preparation in planning for the community's best interest. ITEM 3. ORDINANCE, WATER AND SEWER SYSTEM REFUNDING BONDS, SERIES 2002 Administrative Services Director Bill Gaither introduced Mr. David Medanich, of First Southwest Company, who presented the bids for the sale of $6,070,000 of Water and Sewer System Refunding Bonds, Series 2002. Mr. Gaither stated bonds will be used to defease $5,859,000 of Water and Sewer Revenue Bonds that were issued in 1992 and 1995 and will save the City approximately $400,000.00 over the remaining life of the bonds. Mr. Medanich stated the City has credit ratings of "A3" and "A" with Moody's Investors Service, Inc. and Standard & Poor's Rating Group, respectively. He recommended award of the $6,070,000.00 Water and Sewer System Refunding Bonds, Series 2002 to Morgan Keegan & Company, Inc. at the interest rate of 3.510762%. Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adopt the ordinance for the issuance of Water and Sewer System Refunding Bonds, Series 2002 and Improvements Bonds, Series 2002 in the amount of$6,070,000.00 to Morgan Keegan & Company, Inc. as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2002-64 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS, WATERWORKS AND SEWER SYSTEM REVENUE REFUNDING BONDS, SERIES 2002, IN THE AGGREGATE PRINCIPAL AMOUNT OF $6,070,000; APPROVING AN ESCROW AGREEMENT AND BOND PURCHASE AGREEMENT IN CONNECTION THEREWITH; PROVIDING FOR THE SECURITY FOR AND PAYMENT OF SAID BONDS; APPROVING THE OFFICIAL STATEMENT; ENACTING OTHER PROVISIONS RELATING THERETO; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, 3 09/03/02 which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Ordinance, Amend Chapter 25 Utilities and Services, Water and Wastewater Impact Fees Public Works Director recommended approval of the second and final reading of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services relative to amending the Water and Wastewater Impact Fees. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2002-65 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS APPROVING, ADOPTING AND IMPOSING AMENDED WATER AND WASTEWATER IMPACT FEES; AMENDING CHAPTER 25 UTILITIES AND SERVICES OF THE GRAPEVINE CODE OF ORDINANCES; PROVIDING A u SEVERABILITY CLAUSE; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES; AND PROVIDING AN EFFECTIVE DATE Item 5. Change Order No. 2 Parr Road Construction Contract Public Works Director recommended approval of Change Order No. 2 to the Parr Road Construction Contract in the amount of$39,269.20 for the construction of sidewalks on the east side of Roberts Road from Hall-Johnson Road to Birch Avenue and authorization for Staff to execute said change order. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Parks & Recreation Advisory Board Appointment Parks & Recreation Director recommended approval of the appointment of Ms. Fiona Sigalla to serve as the Grapevine-Colleyville Independent School District Board ex-officio member to the Parks & Recreation Advisory Board for a period of one year. 4 09/03/02 Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None item 7. Resolution, Submit Request to Expand Grapevine Commercial Historic District Development Services Director recommended approval of a resolution authorizing submittal of a request to expand the Grapevine Commercial Historic District as listed on the National Register of Historic Places to the Texas Historical Commission. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2002-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DIRECTING STAFF TO PROCEED k.~r WITH THE SUBMITTAL OF THE GRAPEVINE COMMERCIAL HISTORIC DISTRICT (REVISED) AS LISTED ON THE NATIONAL REGISTER OF HISTORIC PLACES TO THE TEXAS HISTORICAL COMMISSION; AND PROVIDING AN EFFECTIVE DATE Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the August 20, 21 and 28, 2002 City Council meeting minutes as published. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:58 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 5 09/03/02 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of September, 2002. APPROVED: William D. ate Mayor ATTEST: Lin a uff City Secretary 6