HomeMy WebLinkAboutItem 16 - Grounds Management ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 21, 2014
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
GROUNDS MANAGEMENT SERVICES
RECOMMENDATION:
City Council to consider approval to renew an annual contract for RFB 350 -2011 with
VMC Landscape Services for grounds management services.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department in an
annual estimated amount of $1,294,500.00.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on November 24, 2010 and December 1, 2010. The contract was
for an initial one -year period with four, one -year renewal options. If approved, this will be
for the third annual renewal available.
Staff issued an additional 25 bid notifications to vendors. Due to the complexity of this
contract, a pre -bid meeting was held with three vendors attending. Staff received one
bid from VMC Landscape Services. A committee team independently evaluated the
best value bid for the City of Grapevine. Each committee member evaluated the bid on
the operational plan, work history, references, equipment and vehicles. The
recommendation of the committee was to accept the best value bid from VMC
Landscape Services.
The purpose of this bid was to establish fixed annual pricing for grounds maintenance
services for mowing, litter control and weed abatement. The contract also includes
fertilization, herbicides, pesticides, fungicide application, landscaping and irrigation
services to be performed at various parks, medians, right -of -ways, open spaces,
facilities and athletic complexes. VMC Landscape Services has agreed to renew the
contract with no increase in pricing.
Staff recommends approval.
January 15, 2014 (4:09:48 PM)