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HomeMy WebLinkAboutItem 21 - MinutesIs 01 The City Council of the City of Grapevine, Texas met in Workshop on this the 17th day of December, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the workshop to order at 6:16 p.m. ITEM 1. COMMUNITY ACTIVITIES CENTER EXPANSION City Manager Bruno Rumbelow reviewed the impact to the programs at the Community Activities Center (CAC) during the renovation and expansion of the building, and the advantages and cost savings of relocating CAC programs and services during the 10 month period. Assistant Parks Director Kevin Mitchell reviewed the floor plan, time period of renovations and pool component construction, safety and parking issues. Following discussion, it was the consensus of the Council to close and relocate the CAC programs and services during the 10 month renovation phase which would begin in March 2014. There was no formal action taken by the City Council. ITEM 2. RELOCATION OF ELECTION POLLING LOCATION As requested at the November 19, 2013 Workshop, City Secretary Jodi Brown presented information on temporarily relocating the City's election polling location from the Community Activities Center (CAC) to either the Convention Center or the Library Program 12/17/13 Room due to the future improvements and expansion of the CAC. Following discussion, it was the consensus of the Council to conduct the upcoming 2014 elections at the Convention Center for the convenience and safety of the voters. There was no formal action taken by the City Council. ITEM 3. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update, noting that sales tax collections are as budgeted and that the holiday sales tax report was due out in February; difference in franchise fees is due to an early posting in FY2012; hotel and motel occupancy tax collection is up and the average room rate for October 2013 was $122.85. The City's unemployment rate dropped to 4.8% which remains below the state average. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 6:46 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of January, 2014. MIMI Jodi C. Brown City Secretary 4 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Grapevine 4B Economic Development Corporation Board of Directors of the City of Grapevine, Texas met in Executive Session on this the 17th day of December, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Martin Honeycutt Matt Carnes Cory Halliburton Mayor Pro Tem /4B Vice President Council Member /413 Member Council Member Council Member /413 Member Council Member Council Member 4B Member nalm-11 ,- - lt. - constituting a quorum, with Mayor /413 President William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary NOMMINOMM Mayor Pro Tern Wilbanks called the meeting to order at 7:01 p.m. ITEM 1. EXECUTIVE SESSION Mayor Pro Tem Wilbanks announced the City Council and the Grapevine 4B Economic Development Board of Directors would conduct a closed session regarding: (A) Real property relative to deliberation or the exchange, lease or value of real property relative to economic development pursuant to Section 551.072, Texas Government Code; and (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, asked if there was any action necessary relative to the close Bruno Rumbelow stated there was no action necessary as Session. 12/17/13 Mayor Pro Tem Wilbanks d session. City Manager a result of the Executive NOTE: Item (B) Conference with City Manager and Staff under Section 551.087, Texas Government Code was not discussed. .•.• • :• Mayor Pro Tem Wilbanks declared the City Council and Grapevine 413 Economic Development Corporation joint public hearing open. City Manager Rumbelow noted the City Council and the Grapevine 413 Economic Development Corporation were conducting a public hearing to receive comments on the proposed issuance of up to $19.5 million in revenue bonds in support of the acquisition of approximately 185 acres of land at the intersection of State Highway 121, Grapevine Mills Boulevard, and Grapevine Mills Parkway, and then reviewed a presentation on the tract's history, purchase, and funding options. Mayor Pro Tem Wilbanks asked if anyone wished to speak. The following people spoke in support of the proposed bonds: Carl Young, 4113 Meadow Drive; Curtis Ratliff, 220 Blevins Street; Paul Slechta, 2703 Pebble Stone; and Mark Terpening, 516 Dunn Court. Ross Bannister, 424 Ball Street, spoke in opposition to the action being taken to purchase the land. Following discussions of the Council and 4B Board, 4B Board Member Freed offered a motion to close the joint public hearing. The motion was seconded by 4B Board Member Honeycutt and prevailed by the following vote: Ayes: Wilbanks, Spencer, Freed, Honeycutt, Carnes & Halliburton Nays: None Absent: Tate NOTE: The 4B Board then considered Items 3.A. -3.C. which only required action of the 413 Board. There being no further 413 Board business to consider, the 413 Board meeting was adjourned. ITEM 4. RESOLUTION, AUTHORIZE EXECUTION OF REAL ESTATE CONTRACT Mayor Pro Tem Wilbanks called for a motion to consider and act on a resolution authorizing the City Manager to execute a real estate contract along with any and all associated documents for the acquisition of the property (approximately 185 acres of land at the intersection of State Highway 121, Grapevine Mills Boulevard and Grapevine Mills Parkway). Council Member Stewart, seconded by Council Member Lease, offered a motion to approve the resolution. The motion prevailed by the following vote: K 12/17/13 Ayes: Wilbanks, Spencer, Stewart & Lease Nays: Freed & Coy Absent: Tate RESOLUTION NO. 2013-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A REAL ESTATE CONTRACT AND PROVIDING AN EFFECTIVE DATE There being no further business to consider from the Council's portion of the Executive Session Special Agenda, Mayor Pro Tern Wilbanks declared the meeting adjourned at 8:16 p.m. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of January, 2014. ATTEST: Jodi C. Brown City Secretary 3 F.11 a a C. Shane Wilbanks Mayor Pro Tern STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of December, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Gary Martin Beth Tiggelaar Theresa Mason Chairman Vice Chairman Member Member Member Member Member Alternate constituting a quorum, with Commissioner Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary • Q.Q Mayor Tate called the meeting to order at 8:22 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Herbert Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION PUBLIC WORKS AND PARKS & RECREATION DEPARTMENTS 12/17/13 Mayor Tate expressed gratitude to the Staff of the Public Works and Parks & Recreation Departments, on behalf of the citizens and City Council, for their dedication and efforts during the recent December ice storm. ITEM 2. PUBLIC HEARING,AM13 -06 PROPOSED AMENDMENTS TOAPPENDIX D, SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh stated the proposed amendments to the Code of Ordinances, Appendix D, Section 42 Supplementary District Regulations were a result of a change in the Texas Alcoholic Beverage Code. Under House Bill 2818 (83rd Legislature), a city may consider the issuance of a Wine and Beer Retailer's Permit (BG permit), if previous Local Option Elections approved the legal sale of beer and wine for off- premise consumption and the legal sale of mixed beverages for on- premise consumption, without the expense of conducting a new Local Option Election. Staff presented to Council during a work session on December 3, 2013 proposed amendments to codify the Wine and Beer Retailer's Permit. Based on Council direction, additional wording has been placed within Section 42 Supplementary District Regulations prohibiting the holder of the Wine and Beer Retailer's Permit from offering any other alcoholic beverage on site other than beer and /or wine and requiring holders of this permit within the "GV" Grapevine Vintage District or the "CBD" Central Business District to offer wine by the bottle or case for purchase for off - premise consumption. An establishment seeking approval of a BQ permit would be required to process a conditional use permit application. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None �. ly 4 12/17/13 Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU 13 -91A had been submitted by Virginia Puente (La Buena Vida Vineyards) requesting a conditional use permit for the possession, storage, retail sale and on- and off- premise consumption of alcoholic beverages (beer and wine only) and outside dining in conjunction with a restaurant. The subject property is located at 416 East College Street and is zoned "GV" Grapevine Vintage District Regulations. The public hearing was tabled at the September 17 and November 19, 2013 meetings. Proposed amendments to the Grapevine Code of Ordinances, Chapter 4 relative to Alcoholic Beverages, will require holders of a Beer and Wine Retailer's Permit to comply with the City's 50/50 Food and Alcohol reporting. Ms. Gina Puente requested favorable consideration of the application and answered questions relative to noise, hours of operation, and indoor and outdoor music. Mayor Tate invited guests present to comment regarding the application. Mr. Charles Weinstein, 405 East College Street, spoke in opposition to the applicant and submitted a petition in opposition from surrounding neighbors. One letter of support and one letter in opposition had been copied to the Council and Commission. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13 -30 TRAVELER TRADER HOTEL STORES Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU 13 -30 had been submitted by Traveler Trader Hotel Stores requesting a conditional use permit to amend the site plan approved by Ordinance No. 2011 -18 for the possession, storage, retail sale and off - premise consumption of alcoholic beverages (beer and wine only) in conjunction with two gift shops within the Gaylord Texan Hotel. The subject property is located at 1501 Gaylord Trail #1241 and #1271 and is zoned "PCD" Planned Commerce Development District. 9 12/17/13 Ms. Sara Brown requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13 -31 TEXAS GUN EXPERIENCE Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU13 -31 had been submitted by Texas Gun Experience requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000 -62, as amended, for a planned commercial center to allow a 20,822 square foot indoor shooting range. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District Regulations. Mr. Bob Williams, representing the applicant, requested favorable consideration of the application, and answered questions relative to indoor gun range regulations, noise abatement and the building's exterior. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support and one letter of concern were copied to the Council and Commission. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None 2 12117/13 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None NOTE: Council Member Freed left the dais at 9:18 p.m. ITEM 6. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13-32 THE PEAVLER GROUP Mayor Tate declared the public hearing open. NOTE: Council Member Freed returned to the Chambers at 9:20 p.m. Planning and Development Manager Stombaugh stated that Conditional Use Application CU 13-32 had been submitted by Homeyer Engineering (The Peavler Group) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2012-56, as amended, for a planned commercial center to allow a 8,325 square foot office building. The subject property is located at 2215 Westgate Plaza and is zoned "CC" Community Commercial District Regulations. Mr. Steve Homeyer requested favorable consideration of the application and answered questions relative to parking, intended use and occupancy. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 7. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13-33 SILVER LAKE CROSSINGS Mayor Tate declared the public hearing open 12/17/13 Planning and Development Manager Stombaugh stated that Conditional Use Application CU 13-33 had been submitted by Grapevine Metro Hotels GP LLC (Silver Lake Crossings) requesting a conditional use ,permit to establish a planned commercial center and a 20 -foot pylon sign. The subject property is located at 2200 and 2250 Bass Pro Court and is zoned "CC" Community Commercial District Regulations. Mr. Mike Patel requested favorable consideration of the application and answered questions regarding the requested pylon sign and sign location. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Tiggelaar, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None �- - •� WOMEN Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Planned Development Overlay PD13 -02 had been submitted by Biatwic LLC (The Source) requesting a planned development overlay to allow a residential component in the Central Business District. The subject property is located at 520 South Main Street and is zoned "CBD" Central Business District. Mr. Nandu Madireddi requested favorable consideration of the application. Mayor Tate invited guests present to comment regarding the application. The following spoke in opposition to the request: Ross Bannister, 424 Ball Street and Joe Lipscomb, 210 West College Street. Two letters of opposition were copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: 9 12/17/13 Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council recessed briefly and then reconvened in the Council Chambers to consider published business. All members of the Council were present upon reconvening. ITEM 9A. CITIZENS COMMENTS RAY HARRIS Mr. Ray Harris, 2975 Peninsula Drive, expressed his support of closing the Community Activities Center to expedite construction and renovations. ITEM 9. CONTRACT AWARD, ENGINEERING SERVICES WALL- FARRAR NATURE PARK PHASE 1 Parks & Recreation Director Doug Evans presented a professional services contract for engineering services with MHS Planning & Design for the preparation of plans and specifications for Phase 1 of the Wall- Farrar Nature Park in the amount of $35,765.40. Mr. Evans reviewed the background on the nature park, grant submittal for funding and the park's concept plan. Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to award the contract as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONNECTOR CORRIDOR Assistant Parks Director Kevin Mitchell recommended award of a Landscape Architecture Contract to Shrickel, Rollins and Associates, Inc. for the landscape and signage master plan and construction documents for Phase 1 of the DFW Connector Corridor in the amount of $219,400.00, authorization of a 10% project contingency, and authorization for Staff to execute the contract. Mr. Mitchell stated that several areas throughout the DFW Connector corridor were not included in the Texas Department of Transportation's N 12/17/13 landscape plan for the project. The consultant presented concept plans to the Council at the December 3 meeting. The City has $580,000.00 allocated for DFW Connector Landscape enhancements; of this amount, $380,000.00 was awarded in two separate grants through the Governor's Community Achievement Award and $200,000.00 is budgeted in the FY 2014 Quality of Life Fund. Council Member Lease, seconded by Council Member Coy, offered a motion to award the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 11. Ordinance, Conditional Use Application CU13 -27 Hansom Hank's Development Services Director recommended approval of the second and final reading of an ordinance relative to Conditional Use Application CU 13-27 submitted by Anna Hoard (Hansom Hank's) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000 -69, as amended, for a convenience store with gasoline sales, the possession, storage, retail sale and off - premise consumption of alcoholic beverages (beer and wine only) and to revise the location of the gasoline pumps. The subject property is located at 3613 Ira E. Woods Avenue and is zoned "HC" Highway Commercial District. The City Council approved the conditional use application on first reading during the November 19 meeting and the variance request was approved by the Board of Zoning Adjustment at the December 2, 2013 meeting. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -55 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -27 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 12/17/13 2000 -69 TO REVISE THE SITE LAYOUT OF A CONVENIENCE STORE WITH GASOLINE SALES AND OFF - PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE ONLY) IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; AND PROVIDING AN EFFECTIVE DATE Item 12. Resolution, Authorize Purchase of Concrete Box Culverts Public Works Director recommended approval of a resolution authorizing the purchase of concrete box culverts for the Rustic Lane Drainage Improvements Project in an amount not to exceed $353,694.80 from Hanson Pipe and Precast, Inc. through an Interlocal Agreement with Tarrant County, Texas. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CONCRETE BOX CULVERTS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Resolution, Authorize Purchase of Dump Trucks Public Works Director recommended approval of a resolution authorizing the purchase of two dump trucks in an amount not to exceed $280,158.00 from Grande Truck Center through an Interlocal Agreement for Cooperative Purchasing with the Houston - Galveston 9 12/17/13 Area Council (H -GAC). The purchase of the dump trucks for the Public Works and Parks & Recreation Departments was approved in the FY2014 Budget. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE 2014 MACK DUMP TRUCKS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution Authorize Excavator and Pneumatic Roller /Compactor Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a new excavator and pneumatic roller /compactor in an amount not to exceed $287,227.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). The equipment purchase was approved in the FY2014 Budget. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A NEW EXCAVATOR AND PNEUMATIC ROLLER / COMPACTOR THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Renew, Portable Toilet Rental Services Annual Contract Parks & Recreation Director recommended approval of the renewal of the Portable Toilet Rental Services Annual Contract with MMG Building and Construction Services, LLC through an Interlocal Agreement with the City of Fort Worth, Texas. This is the second annual renewal of the four optional, one -year renewals available and funding is limited to the budgeted amount by each department in an estimated amount of $100,000.00. 10 12/17/13 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 16. Approve Adopt -An -Area Agreements Hall- Johnson Road and Grapevine Lake Shoreline Parks & Recreation Director recommended approval of Adopt -An -Area Agreements with the Boy Scouts of America, Troop 4 Grapevine for Hall- Johnson Road from Parr Road to Pool Road and with the Nichols /Carpenter Family for the shoreline from Dove Loop Boat Ramp west to McPherson Slough. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 17. Consideration of Minutes City Secretary recommended approval of the minutes of the November 19 and December 3, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION AM13 -06 PROPOSED AMENDMENTS TO APPENDIX D SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS AMEND GRAPEVINE CODE OF ORDINANCES, CHAPTER 4 ALCOHOLIC BEVERAGES Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of AM 13 -06 amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive riff 12/17/13 Zoning Ordinance No. 82 -73, as amended, Section 42 Supplementary District Regulations relative to the sale of alcoholic beverages. Staff recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 4 Alcoholic Beverages relative to on- and off- premise sales to reflect the changes proposed in Appendix D of the Comprehensive Zoning Ordinance. Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance amending the Grapevine Code of Ordinances, Appendix D and Chapter 4. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -56 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING CHAPTER 4 ALCOHOLIC BEVERAGES AND ORDINANCE NO. 82 -73, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS RELATIVE TO ALCOHOLIC BEVERAGES; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -19A LA BUENA VIDA VINEYARDS Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 to table Conditional Use Application CU13 -19A La Buena Vida Vineyards to the February 18, 2014 meeting. There was not action taken by the City Council. ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -30 TRAVELER TRADER HOTEL STORES W 12/17/13 Chairman Oliver reported the Planning & Zoning Commission voted 6 -1 for approval of Conditional Use Application CU13 -30 submitted by Traveler Trader Hotel Stores requesting a conditional use permit to amend the site plan approved by Ordinance No. 2011 -18 forthe possession, storage, retail sale and off - premise consumption of alcoholic beverages (beer and wine only) in conjunction with two gift shops within the Gaylord Texan Hotel. The subject property is located at 1501 Gaylord Trail #1241 and #1271 and is zoned "PCD" Planned Commerce Development District. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -57 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -30 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2011 -18 FOR THE POSSESSION, STORAGE, RETAIL SALE AND OFF- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE ONLY) IN CONJUCTION WITH TWO GIFT SHOPS IN THE GAYLORD TEXAN IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 13 12/17/13 ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU 13-31 TEXAS GUN EXPERIENCE Chairman Oliver reported the Planning & Zoning Commission voted 6 -1 for approval of Conditional Use Application CU 13-31 with the stipulation that the applicant be allowed to file an application through the Site Plan Review Committee for an exterior masonry modification. The conditional use application was submitted by Texas Gun Experience requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000 -62, as amended, for a planned commercial center to allow a 20,822 square foot indoor shooting range. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District Regulations. Council Member Spencer, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -58 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -31 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2000 -62, AS AMENDED, FOR A PLANNED COMMERCIAL CENTER FOR AN INDOOR SHOOTING RANGE IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 12/17/13 ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -32 THE PEAVLER GROUP Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU13 -32 submitted by Homeyer Engineering (The Peavler Group) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2012 -56, as amended, for a planned commercial center to allow an 8,325 square foot office building. The subject property is located at 2215 Westgate Plaza and is zoned "CC" Community Commercial District Regulations. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -59 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -32 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2012 -56, AS AMENDED, FOR A PLANNED COMMERCIAL CENTER, FOR AN OFFICE BUILDING IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -33 SILVER LAKE CROSSINGS 15 12/17/13 Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU13 -33 submitted by Grapevine Metro Hotels GP LLC (Silver Lake Crossings) requesting a conditional use permit to establish a planned commercial center and a 20 -foot pylon sign. The subject property is located at 2200 and 2250 Bass Pro Court and is zoned "CC" Community Commercial District Regulations. Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -60 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -33 TO ESTABLISH A PLANNED COMMERCIAL CENTER AND ALLOW FOR A 20 -FOOT PYLON SIGN IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD13 -02 THE SOURCE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for denial of Planned Development Overlay PD13 -02 submitted by Biatwic LLC (The Source) requesting IN 12/17/13 a planned development overlay to allow a residential component in the Central Business District. The subject property is located at 520 South Main Street and is zoned "CBD" Central Business District. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation for denial of the application. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Council Member Coy, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 10:26 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of January, 2014. ATTEST: Jodi C. Brown City Secretary m William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of January, 2014 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the workshop to order at 6:33 p.m. ITEM 1. CLEAN BRUSH PILOT PROGRAM RESULTS Environmental Manager Dewey Stoffels reviewed the July 16, 2013 Council action authorizing the implementation of a three month Clean Brush and Yard Waste Pilot Program for two residential routes. The pilot program allowed collection of data and participants' survey response to recycling of tree limbs, leaves, brush and lawn clippings instead of sending the green waste to the landfill. Mr. Stoffels highlighted the tonnage assessment showing a 35.2% diversion rate; with survey responses reflecting a 64% preference in implementing the program citywide, preferred bulk/brush pickup twice per month approval of 70 %, and diversion of 1,000 tons annually. A citywide program would allow residents to utilize a reusable container (not to exceed 33 gallons) or paper mulch bags on a bi- weekly schedule at no additional costs. Following discussion on the effectiveness of the pilot program, it was the consensus of the City Council to consider the program at a future meeting. There was no formal action taken by the City Council. ITEM 2. DISCUSS LIMITING TABLING REQUESTS 01/07/14 Development Services Director Scott Williams stated there were no provisions in the City's ordinances that addressed the length of time or the number of times that an applicant could request to table a case scheduled for public hearing. Currently, an applicant can make a request to table in writing prior to the meeting, or during the actual public hearing. Council Member Spencer had requested consideration of placing a limitation on the number of requests that may be made to table a case scheduled for joint public hearing to no more than one request to table not to exceed 30 days in duration. After discussing the matter, it was the consensus of Council to have Staff draft an amendment to Appendix D, Section 67 Amendments, for future consideration that would allow a one -time, 30 day tabling of a particular case scheduled for a joint public hearing. There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:01 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of January, 2014. ATTEST: Jodi C. Brown City Secretary 2 F.11 Z! William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th day of January, 2014 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary �.� Mayor Tate called the meeting to order at 7:01 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Lease of real property relative to Parks and Recreation Department pursuant to Section 551.072, Texas Government Code; and (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow requested authorization to enter into an agreement to lease space at 1250 William D. Tate Avenue for temporary program space while the Community Activities Center (CAC) is closed for renovation under Section 551.072, Texas Government Code. 01/07/14 Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion tc authorize the City Manager to sign a lease agreement for 1250 William D. Tate Avenue. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None City Manager Rumbelow noted the relocation of the CAC programs and activities to another site requires the City to appropriate funds to lease and operate another facility during CAC construction, and recommended approval of a resolution authorizing appropriation of $200,000.00 from the General Fund unappropriated balance for the lease and operation of rental space located at 1250 William D. Tate Avenue. Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $200,000 FROM THE GENERAL FUND UNAPPROPRIATED BALANCE TO ACCOUNT NUMBER 100 -44540 -312 -8 AND PROVIDING AN EFFECTIVE DATE NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of January, 2014. 2 William D. Tate Mayor UNIMA Jodi C. Brown City Secretary 01/07/14 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of January, 2014 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:32 p.m. 11161 I C�I�► Council Member Chris Coy delivered the Invocation. PLEDGE OF ALLEGIANCE Boy Scout Troop 928 posted the colors and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, expressed his concern of there being no public discussion on the Executive Session item (Lease of real property relative to the Parks and Recreation Department under Section 551.027, Texas Government Code) prior to Council's approval of the lease agreement and funding appropriation, and implementation of a citywide Clean Brush Program when only 7% of the 2,700 participants returned their survey on the pilot program. III in i IN . . 01/07/14 Assistant Fire Chief Mark Ashmead reviewed the department's statistics for FY2012 -13 highlighting the number of emergency calls and response times; Assistant Fire Chief Darrell Brown presented licensing and training compliance requirements and future EMS programs; and Fire Chief Steve Bass reviewed the department's public safety responsibilities, staff levels and future staffing needs. There was no formal action taken by the City Council. ITEM 2. APPROVE INTERLOCAL AGREEMENT ADDENDUMS COMMUNITY OUTREACH CENTER Police Chief Eddie Salame presented the Grapevine- Colleyville Independent School District's approval history on the Community Outreach Center. The original Memorandum of Understanding or Interlocal Agreement was approved by the Council on September 1, 2009 allowing the Center to operate in portable buildings on the school district's property. Since that time, two changes have occurred requiring addendums, the school district authorized the addition of park benches and playground equipment on the site. Chief Salame recommended approval of the addendums to the Interlocal Agreement to formalize the equipment installation. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the addendums as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Item 5 Board Appointments was removed by Kathleen Thompson. Item 3. Approve Adjustment and Payment, Final Cost of DFW Connector Master Utility Adjustment Agreement Public Works Director recommended approval of an adjustment to the final cost of the DFW Connector Master Utility Adjustment Agreement with NorthGate Constructors to $1,868,850.41 for the necessary relocation and adjustment of City water and wastewater facilities in the DFW Connector Corridor of State Highway 114 and State Highway 121 and authorization for the City Manager to issue final payment in the amount of $47,948.85. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: 2 01/07/14 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 4. Award Construction Materials Engineering and Testing Services Contract for State Highway 121, Section 13 Utility Relocation Project and Appropriation of Funds Public Works Director recommended approval of the award of the Construction Materials Engineering and Testing Services Contract for the State Highway 121, Section 13 Utility Relocation Project to Fugro Consultants, Inc. in the amount of $24,890.00, authorization of a 10% project contingency in the amount of $2,500.00, appropriating funds from the unappropriated Utility Fund balance and authorization for Staff to execute the contract. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. BOARD APPOINTMENTS, BOARD OF ZONING ADJUSTMENT AND CONVENTION & VISITORS BUREAU ADVISORY BOARD This item was removed from the Consent Agenda and considered after Item 9. Council Member Roy Stewart stated there were two vacancies on the Board of Zoning Adjustment and to ensure a quorum of the Board, he recommended the appointment of Michael Morris as an alternate member to the Board of Zoning Adjustment to fill an unexpired, two year term ending in 2015. Council Member Spencer noted the appointment of Mark Terpening as a regular member, from an alternate member position, on the Convention & Visitors Bureau Advisory Board was to fill an unexpired term after the passing of Dennis Roberts. Council Member Spencer recommended that Mr. Terpening be appointed to the unexpired, regular member position and that Debi Meek be appointed, as an alternate member of the Board, to fill Mr. Terpening's remaining term which expires in 2014. There being no additional nominations, Council Member Spencer offered a motion to approve the mid -year board appointments as presented. Council Member Stewart seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 6. Resolution, Authorize Purchase of Supplied Air Respirators 3 01/07/14 Public Works Director recommended approval of a resolution authorizing the purchase of supplied air respirators (SCBA) in an amount not to exceed $35,586.00 from Casco Industries, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SUPPLIED AIR RESPIRATORS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize STW Finance Svstem Co- location Service Annual Contract City Manager recommended approval of a resolution authorizing an annual contract with renewals for co- location service for the STW finance system in an amount not to exceed $19,027.60 with Qwest Communications Company, LLC dba Centurylink QCC through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR CO- LOCATION SERVICE FOR THE STW FINANCE SYSTEM FOR THE INFORMATION TECHNOLOGY DEPARTMENT THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Authorize Purchase of VMware View Licenses n 01/07/14 City Manager recommended approval of a resolution authorizing the purchase of an additional 220 VMware View licenses in an amount not to exceed $55,558.28 from Insight Public Sector through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VMWARE LICENSES THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 9. Consideration of Minutes City Secretary recommended approval of the minutes of the December 12, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None .1 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of January, 2014. 5 William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 01/07/14