HomeMy WebLinkAboutItem 13 - 45th Year CDBGMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 18, 2020
SUBJECT: APPROVAL OF A RESOLUTION FOR THE CONSTRUCTION
CONTRACT AWARD OF THE 45TH YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
RECOMMENDATION: City Council to consider a resolution approving the Tarrant County
contract with A & B Construction LLC. for the 45th Year Community
Development Block Grant street reconstruction project.
FUNDING SOURCE: Upon approval, funds will be available in the Capital Projects Street Fund
178 for an estimated amount of $158,000.
BACKGROUND: The scope of the project is the reconstruction of the 600 block of South
Dooley Street (from College to Hudgins Streets) including paving, gutters,
sidewalks on both sides of the road, handicap ramps and driveway
approaches from College Street to Dooley Court and sidewalk only from
Dooley Court to Hudgins Street.
The roadway reconstruction project is located in the Original Town of
Grapevine, CDBG Target Area designated as census tract 1137.05 Block
Group 4, in the Housing and Urban Development (HUD) Low/Moderate
Income Survey Data (LMISD).
These improvements will contribute to the upgrade of the areas by
providing an improved travel surface for motorists and pedestrians in the
neighborhood.
On March 5, 2019, Council held a Public Hearing for the project.At that
time, the estimated cost of the project with engineering was $442,750, of
which $385,000 was the estimated construction cost.
The Application Process requires that the following statement be included
in the memo. "The City shall be responsible for all costs of the 45th Year
CDBG project that exceeds the amount of the grant fund."
Bids were received and opened on January 8, 2020. There was a total of
three bidders on this project. The bids were as follows:
• A & B Construction LLC $ 321,493.00
• McClendon Construction Co., Inc. $ 326,355.00
• The Fain Group, Inc. $ 509,538.00
Bids have been reviewed and references checked. The Engineer of
Record and City staff recommend Council award the contract to A & B
Construction LLC in an amount estimated at $321,493.00.
In addition, funds in the amount of $51,438.88 (16%) are being requested
for construction related services. This includes 10% for construction
contingencies, 4% for inspection, and 2% for materials testing.
Tarrant County manages the CDBG program and will provide project
management and process payments from the A & B Construction LLC for
the project. Tarrant County will fund $215,604 in construction funding,
which leaves a City obligation of $105,889.00. Estimated cost to the City,
including the city obligation and contingency, is $157,327.88 (rounded to
$158,000). Funds are available in the Capital Projects Street Fund.
Staff recommends approval
RESOLUTION NO. 2020-005
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE 45TH YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROJECT CONTRACTOR AND CONTRACT PRICE AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, on March 5, 2019, the City Council of the City of Grapevine, Texas
conducted a public hearing related to the proposed 45th year Community Development
Block Grant Program (CDBG); and
WHEREAS, On March 5, 2019, the City Council of the City of Grapevine, Texas
approved the 45th year CDBG program for the reconstruction of the 600 block of South
Dooley Street (from College Street to Hudgins Street); and
WHEREAS, Tarrant County, Texas solicited bids for the 45th year CDBG
program; and
WHEREAS, the City of Grapevine City Council is approving the hiring of A & B
Construction LLC as the low bidder for the 45th Year CDBG Project; and
WHEREAS, the City of Grapevine is approving the bid amount of $321,493.00
submitted by A & B Construction LLC and a project contingency in the amount of
$51,438.88 for the 45th Year CDBG Project; and
WHEREAS, the City of Grapevine commits up to an amount of $158,000 toward
construction of the 45th Year CDBG Project; and
WHEREAS, the City of Grapevine accepts the construction time on the project
will be ninety (90) calendar days to substantial completion; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine, Texas, approves the
terms as set forth above concerning the 45th Year CDBG Project to be submitted to the
Tarrant County Community Development Division for approval by the Tarrant County
Commissioner's Court
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of February 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2020-005 2