HomeMy WebLinkAbout2001-10-02 Regular Meeting AGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING
TUESDAY, OCTOBER 2, 2001 AT 7:00 P.M.
CITY COUNCIL CONFERENCE ROOM
SECOND FLOOR
200 SOUTH MAIN STREET
DINNER AT 7:00 P.M.
CALL TO ORDER
EXECUTIVE SESSION
1. City Council to conduct a closed session relative to:
A. Personnel relative to City Manager's annual evaluation under Section
551.074, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate and expand in the City; with which businesses the
City is conducting economic development negotiations pursuant to Section
551.086, Texas Government Code.
City Council to reconvene in open session and take any necessary action relative
to personnel and conference with employees under Sections 551.074 and 551.086,
Texas Government Code.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY
THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT
THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE
TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF SEPTEMBER,
2001 AT 5:00 P.M.
Linda Huff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Special Session (Executive
Session) on this the 2nd day of October, 2001 at 7:00 p.m. in the City Council Conference
Room, Second Floor, 200 South Main Street with the following members present to-wit:
William D. Tate Mayor
Ted R. Ware Mayor Pro Tern
Sharron Spencer Council Member
C. Shane Wilbanks Council Member
Clydene Johnson Council Member
Roy Stewart Council Member
Darlene Freed Council Member
constituting a quorum, with the following members of the City Staff:
Roger Nelson City Manager
John F. Boyle, Jr. City Attorney
CALL TO ORDER
Mayor Tate called the meeting to order at 7:00 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding (A)
personnel relative to City Manager's annual evaluation and (B) conference with City
Manager and Staff to discuss and deliberate commercial and financial information received
from business prospects the City seeks to have locate and expand in the City; with which
businesses the City is conducting economic development negotiations under Sections
551.074 and 551.086, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Roger Nelson
stated there was no action necessary relative to (A) personnel and (B) conference with City
Manager and Staff to discuss and deliberate commercial and financial information received
from business prospects the City seeks to have locate and expand in the City; with which
businesses the City is conducting economic development negotiations under Sections
551.074 and 551.086, Texas Government Code.
NOTE: City Council continued with the Regular City Council meeting in open session in
the Council Chambers.
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ADJOURNMENT
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Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 16th day of October, 2001.
APPROVED:
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William D. Tate
Mayor
ATTEST:
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Lin a Huff
City Secretary
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AGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, OCTOBER 2, 2001 AT 7:30 P.M.
CITY COUNCIL CHAMBERS
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
INVOCATION: Council Member Roy Stewart
CITIZEN COMMENTS
NEW BUSINESS
1. Update on the status of the 800 MHz Radio Project.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council for
full discussion. Approval of the consent agenda authorizes the City Manager, or his
designee, to implement each item in accordance with Staff recommendations.
2. Consider a resolution declaring MICA Corporation as a sole source supplier for the
rental of concrete traffic barriers for the Parr Road Reconstruction Project. Public
Works Director recommends approval.
3. Consider a developer contract with Fellowship Church for the Hilton Lift Station
entrance road construction project. Public Works Director recommends approval.
4. Consider a resolution declaring VisionAir, Inc. a sole source provider for the
purchase of a service and maintenance contract covering various software licenses
for the Police and Fire Departments software systems. Police Chief and Fire Chief
recommend approval.
5. Consider agreements with the Western Oaks III Homeowner's Association and the
Sark Family for the Adopt-A-Road Program and with Girl Scout Troop 4034 for the
Adopt-A-Park Program. Parks & Recreation Advisory Board and Parks &
Recreation Director recommend approval.
6. Consider a resolution declaring SHI-Government Solutions Company as a sole
source provider for a service and maintenance contract covering various software
licenses. Staff recommends approval.
7. Consider a resolution authorizing the City's participation in a cooperative electrical
purchase with the Houston-Galveston Area Council. Public Works Director
recommends approval.
8. Consider the minutes of the September 18, 2001 City Council meetings as
published. City Secretary recommends approval.
PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE,
CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE
CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION
HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION
FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY
THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT
THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE
TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF SEPTEMBER,
2001 AT 5:00 P.M.
Lin a Huff ( 151
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd
day of October, 2001 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate Mayor
Ted R. Ware Mayor Pro Tern
Sharron Spencer Council Member
C. Shane Wilbanks Council Member
Clydene Johnson Council Member
Roy Stewart Council Member
Darlene Freed Council Member
constituting a quorum, with the following members of the City Staff:
Roger Nelson City Manager
Bruno Rumbelow Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
Melisa Leal Assistant to the City Manager
Jennifer Hibbs Assistant to the City Manager
CALL TO ORDER
Mayor Tate called the meeting to order at 7:43 p.m.
INVOCATION
Council Member Stewart delivered the Invocation.
ITEM 1A. CITIZENS COMMENTS, MS. MISTY WEST
Ms. Misty West, 655 Park Boulevard, on behalf of a group of private citizens, invited the
City Council to attend the Grapevine Project Relief Fundraiser at the Grapevine Community
Activity Center on October 14, 2001. She stated that all proceeds from the "Police
Department vs Fire Department 3-on-3 Basketball Tournament" will be donated to the
Grapevine Fire Fighter Association in conjunction with the New York 911 Relief Fund.
ITEM 1. UPDATE ON THE 800 MHz RADIO PROJECT
Technical Services Manager Alan Branson updated the City Council regarding the new
public safety radio system scheduled to be operational by the end of the year. In order to
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provide better radio coverage for the Grapevine Police and Fire Departments and the other
PPM
member cities, the system consists of three radio antenna sites: Barton Street water tower,
Colleyville Police Department, and one in the City of Fort Worth on Mosier Valley Road
(Euless site). After installation of the antennas, extensive radio coverage testing will be
conducted in moving vehicles, walking on the streets and within buildings to ensure the
system performs as specified. Based on Motorola's proposal, the current radio coverage
problems should be completely resolved. In the latter part of October, Staff will have all
mobile and portable radios programmed with the new system characteristics and
frequencies in preparation of the switch to the new system. The City will continue to
operate on the existing system (leased from Lewisville) until the new system is thoroughly
tested and meets specifications.
There were no questions from the City Council and there was no action required.
CONSENT AGENDA
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. Council Member
Spencer removed Item 3 Developer Contract, Fellowship Church, Hilton Lift Station
Entrance Road Project.
Item 2. Resolution, Declare MICA Corporation, Sole Source Supplier
Works Director recommended approval of a resolution declaring MICA Corporation
as a sole source supplier in an amount not to exceed $26,250.00 for the rental of concrete
traffic barriers for the Parr Road Reconstruction Project.
Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
RESOLUTION NO. 2001-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE RENTAL OF CONCRETE
TRAFFIC BARRIERS FOR THE PARR ROAD
RECONSTRUCTION PROJECT, DETERMINING THAT THE
RENTAL IS CURRENTLY SOLE SOURCE AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
CONTRACTS AND DOCUMENTS AND PROVIDING AN
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EFFECTIVE DATE
ITEM 3. DEVELOPER CONTRACT, FELLOWSHIP CHURCH, HILTON LIFT
STATION ENTRANCE ROAD PROJECT
This item was removed from the consent agenda by Council Member Spencer and
discussed after Item 8.
Public Works Director recommended approval of a developer contract with Fellowship
Church for the construction of Fellowship Way, Enchanted Way, Genesis Way and the
entrance road to the Hilton Lift Station and authorization for the City's participation in an
amount not to exceed $45,000.00.
Motion by Council Member Johnson, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed
Nays: None
Abstain: Spencer
Item 4. Resolution, Declare VisionAir, Inc. Sole Source Provider
Police Chief and Fire Chief recommended approval of a resolution declaring VisionAir, Inc.
a sole source provider for the purchase of a service and maintenance contract covering
various software licenses for the Police and Fire Departments software systems in an
amount not to exceed $68,280.69.
Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
RESOLUTION NO. 2001-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF A
MAINTENANCE AGREEMENT; DETERMINING THAT THE
MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
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Item 5. Adopt-A-Road and Adopt-A-Park Programs
Parks & Recreation Advisory Board and Parks & Recreation Director recommended
approval of agreements with the Western Oaks III Homeowner's Association for Western
Oaks Drive (from William D. Tate Avenue to Heritage Avenue) and the Sark Family for the
Adopt-A-Road Program for Dove Road (from Panhandle Court Drive to Kimball Road) and
with Girl Scout Troop 4034 for the Adopt-A-Park Program for Pickering Park.
Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 6. Resolution, Declare SHI-Government Solutions Company, Sole Source
Provider
Staff recommended approval of a resolution declaring SHI-Government Solutions
Company as a sole source provider for a service and maintenance contract covering
various software licenses in an amount not to exceed $23,331.10.
Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
RESOLUTION NO. 2001-48
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF A
MAINTENANCE AGREEMENT; DETERMINING THAT THE
MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
Item 7. Resolution, Authorize City's Participation, Houston-Galveston Area Council
Public Works Director recommended approval of a resolution authorizing the City's
participation in a cooperative electrical purchase with the Houston-Galveston Area Council.
The resolution authorizes Grapevine to participate with the Council but does not commit
the city to a final contract.
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10/02/01
Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
RESOLUTION NO. 2001-49
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAPEVINE, TEXAS AUTHORIZING
PARTICIPATION IN THE HOUSTON-GALVESTON
AREA COUNCIL ENERGY PURCHASING
CORPORATION AND PROVIDING AN EFFECTIVE
DATE
Item 8. Consideration of Minutes
City Secretary recommended approval of the minutes of the September 18, 2001 City
Council meetings as published.
Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 16th day of October, 2001.
APPROVED:
William D. Tate
Mayor
5
10/02/01
ATTEST:
*-664iLinda Huff
City Secretary
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