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HomeMy WebLinkAbout2020-02-18 Joint MeetingCITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, FEBRUARY 18, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner — City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting — City Council Chambers 7:00 p.m. Executive Session — City Council Conference Room 7:30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 7:00 p.m. — City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter JOINT PUBLIC HEARINGS 3. AM19-04 Amendments to Comprehensive Zoning Ordinance No. 82-73 — City Council and Planning and Zoning Commission to conduct a public hearing relative to proposed amendments and changes to the Comprehensive Zoning Ordinance No. 82-73, same being Appendix D of the Code of Ordinances as follows: The addition of Section 42, Supplementary District Regulations relative to play structures and any other additions, deletions, or changes to various sections, articles and provisions contained in said Ordinance No. 82-73. 4. Final Plat of Lot 1 R, Block 1, Philippians Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ridinger Associates, Inc. requesting to replat Lot 1, Block 1, Philippians Addition and Lot 1A -2R, Block 1, W.R. Lawler Addition No. 2. The subject property is located at 2701 Ira E. Woods Avenue and is currently zoned "CC" Community Commercial District. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 5. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. CITY COUNCIL PUBLIC HEARING AND NEW BUSINESS 6. City Council to conduct a public hearing relative to the proposed 46th Year Community Development Block Grant (CDBG) Program street reconstruction project. 7. Consider authorizing staff to submit an application to Tarrant County for the 46th Year Community Development Block Grant (CDBG) street reconstruction project and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council February 18, 2020 Page 2 8. Consider the purchase of VMware software license maintenance from SHI Government Solutions. Chief Technology Officer recommends approval. 9. Consider the renewal of an annual contract for aquatic maintenance service with Century Pool Service. Parks and Recreation Director recommends approval. 10. Consider the purchase of rifles and accessories from GT Distributors, Inc. Police Chief recommends approval. 11. Consider a contract for design of Cotton Belt Trail Section 1 to Huitt-Zollars, Inc. Public Works Director recommends approval. 12. Consider ratifying the emergency purchase of elevator repair services at City Hall from ThyssenKrupp Elevator Corporation. Public Works Director recommends approval. 13. Consider Resolution No. 2020-005 approving the Tarrant County contract with A&B Construction LLC for the 45th Year Community Development Block Grant (CDBG) street reconstruction project. Public Works Director recommends approval. 14. Consider ratification of Change Orders No. 1-3 and approval of Change Order No. 4 for construction of chemical processing improvements at the Water Treatment Plant with Red River Construction, Inc. Public Works Director recommends approval. 15. Consider payment reimbursement to Ziegler Construction Inc. for pavement reconstruction at the intersection of William D. Tate Avenue, South Ball Street and private drive to the Towne Center Addition No. 2. Public Works Director recommends approval. 16. Consider the minutes of the February 4, 2020 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 17. AM19-04 Amendments to Comprehensive Zoning Ordinance No. 82-73 — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2020-013, if applicable, and take any necessary action. City Council February 18, 2020 Page 3 18. Final Plat of Lot 1 R, Block 1, Philippians Addition — Consider the recommendation of the Planning and Zoning Commission, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 14, 2020 by 5:00 p.m. GRApE Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council February 18, 2020 Page 4 Ur im wti _� IX ra Y .� If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council February 18, 2020 Page 4 �® CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, FEBRUARY 18, 2020 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter JOINT PUBLIC HEARINGS 3. AM19-04 Amendments to Comprehensive Zoning Ordinance No. 82-73 — City Council and Planning and Zoning Commission to conduct a public hearing relative to proposed amendments and changes to the Comprehensive Zoning Ordinance, No. 82-73, same being Appendix D of the Code of Ordinances as follows: The addition of Section 42, Supplementary District Regulations relative to play structures and any other additions, deletions, or changes to various sections, articles and provisions contained in said Ordinance No. 82-73. 4. Final Plat of Lot 1 R, Block 1, Philippians Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ridinger Associates, Inc. requesting to replat Lot 1, Block 1, Philippians Addition and Lot 1A -2R, Block 1, W.R. Lawler Addition No. 2. The subject property is located at 2701 Ira E. Woods Avenue and is currently zoned "CC" Community Commercial District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room CITIZEN COMMENTS 5. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission's consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 6. AM19-04 Amendments to Comprehensive Zoning Ordinance No. 82-73 — Consider the proposed changes and make a recommendation to City Council. 7. Final Plat of Lot 1 R, Block 1, Philippians Addition — Consider the application and make a recommendation to City Council. 8. Consider the minutes of the January 21, 2020 Regular Planning and Zoning Commission meeting. OLD BUSINESS 9. Consider the minutes of the December 17, 2019 Regular Planning and Zoning Commission meeting. This item was tabled at the January 21, 2020 meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 14, 2020 by 5:00 p.m. Rapp Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission February 18, 2020 Page 2 U� 1m ll] I X s� �a r. .C9 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission February 18, 2020 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 18th day of February, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum with Council Member Sharron Rogers being absent, with the following members of the Planning and Zoning Commission: Larry Oliver Monica Hotelling Jim Fechter Beth Tiggelaar Traci Hutton David Hallberg Chairman Member Member Member Alternate Member Alternate Member constituting a quorum, with Vice Chairman BJ Wilson and Commissioners Gary Martin and Dennis Luers being absent, and the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:21 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow requested Council approve the Seventh Amendment to the Land Purchase and Sale Agreement with Stand Rock Grapevine LLC and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve the Seventh Amendment to the Land Purchase and Sale Agreement with Stand Rock Grapevine LLC and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 REGULAR MEETING '.all to Orr pr Mayor Tate called the regular meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Jim Fechter delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. AM19-04 Amendments to Comprehensive Zoning Ordinance No. 82-73 Assistant Director of Development Services Ron Stombaugh stated the proposed changes to Section 42, Supplementary District Regulations were relative to the location and placement of play structures and answered questions from the Commission and Council. Mayor Tate declared the Public Hearing open. No one spoke during the public hearing and there was no correspondence to report. City Council Meeting February 18, 2020 Page 2 Motion was made to close the public hearing. Motion: Fechter Second: Tiggelaar Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Hutton and Hallberg Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Item 4. Final Plat of Lot 1 R, Block 1, Philippians Addition Mayor Tate declared the Public Hearing open. Manager of Engineering John Robertson reported the applicant was requesting to replat Lot 1, Block 1, Philippians Addition and Lot 1A -2R, Block 1, W.R. Lawler Addition No. 2 into one lot. The subject property is located at 2701 Ira E. Woods Avenue and is currently zoned "CC" Community Commercial District. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Hutton Second: Hotelling Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Hutton and Hallberg Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 5. Citizen Comments There was no one wishing to speak during citizen comments. City Council Meeting February 18, 2020 Page 3 CITY COUNCIL PUBLIC HEARING AND NEW BUSINESS Item 6. City Council to conduct a public hearing relative to the proposed 46th Year Community Development Block Grant (CDBG) Program street reconstruction project. Mayor Tate declared the public hearing open. Director of Public Works Bryan Beck stated the City was proposing reconstruction of the 200 block of South Ruth Street from Wall Street to Texas Street to include concrete paving, gutters, sidewalks, handicap ramps and driveway approaches. The construction cost estimate for this project, including engineering is $456,000, of which approximately $212,000 is expected to be provided by Tarrant County. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Slechta Second: O'Dell Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Item 7. Consider authorizing staff to submit an application to Tarrant County for the 46th Year Community Development Block Grant (CDBG) street reconstruction project and take anv necessary action. Director of Public Works Beck presented this item in conjunction with item 6. This item will allow staff to submit the application for the reconstruction of the 200 block of South Ruth Wall to Tarrant County for consideration in the 46th Year Community Development Block Grant program. Motion was made to approve authorizing the staff to submit an application to Tarrant County for the 46th Year Community Development Block Grant. Motion: Coy Second: Freed Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. City Council Meeting February 18, 2020 Page 4 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the purchase of VMware software license maintenance from SHI Government Solutions. Chief Technology Officer Tessa Allberg recommended approval of the maintenance of the VMWare software licenses for an amount not to exceed $56,004. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Item 9. Consider the renewal of an annual contract for aquatic maintenance service with Century Pool Service. Parks and Recreation Director Kevin Mitchell recommended approval of the contract for maintenance services for City aquatic facilities and fountains on an as needed basis for an annual estimated amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Item 10. Consider the Durchase of rifles and accessories from GT Distributors. Inc. Police Chief Mike Hamlin recommended approval of ten AR15 platform rifles and accessories for the Grapevine SWAT team for an amount not to exceed $38,361. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Item 11. Consider a contract for design of Cotton Belt Trail Section 1 to Huitt-Zollars, Inc. Director of Public Works Beck recommended approval of the contract for design of the Cotton Belt Trail Section 1 which is 0.25 miles in length and follows the TEXRail line from Texan Trail east to the future DFW Cotton Belt Through Station. The local match for this City Council Meeting February 18, 2020 Page 5 project is $340,000 through the North Central Texas Council of Governments Transportation Alternatives Set -Aside Program. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Item 12. Consider ratifying the emergency purchase of elevator repair services at City Hall from ThyssenKrupp Elevator Corporation. Director of Public Works Beck recommended approval of the emergency repair of the elevator in City Hall for an amount not to exceed $16,187. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Item 13. Consider Resolution No. 2020-005 approving the Tarrant County contract with A&B Construction LLC for the 45th Year Community Development Block Grant (CDBG) street reconstruction project. Director of Public Works Beck recommended approval of the resolution approving the contract between Tarrant County and A&B Construction LLC for the reconstruction of the 600 block of South Dooley Street as part of the 45th Year Community Development Block Grant Program. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 RESOLUTION NO. 2020-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE 45TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROJECT CONTRACTOR AND CONTRACT PRICE AND PROVIDING AN EFFECTIVE DATE City Council Meeting February 18, 2020 Page 6 Item 14. Consider ratification of Change Orders No. 1-3 and approval of Change Order No. 4 for construction of chemical processing improvements at the Water Treatment Plant with Red River Construction, Inc. Director of Public Works Beck recommended approval of the ratification of Changes Orders No. 1-3 and approval of Change Order No. 4 for construction of chemical processing improvements at the Water Treatment Plant. The total amount of the change orders is for $20,778.17. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Item 15. Consider payment reimbursement to Ziegler Construction Inc. for pavement reconstruction at the intersection of William D. Tate Avenue, South Ball Street and private drive to the Towne Center Addition No. 2. Director of Public Works Beck recommended approval of the reimbursement of pavement repairs on William D. Tate Avenue for an amount estimated at $31,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Item 16. Consider the minutes of the February 4. 2020 Reaular Citv Council meeti City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Mayor Tate called for a break at 7:42 p.m. Mayor Tate reconvened the meeting at 7:43 p.m. City Council Meeting February 18, 2020 Page 7 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 17. AM19-04 Amendments to Comprehensive Zoning Ordinance No. 82-73 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the amendments to the Comprehensive Zoning Ordinance with a vote of 6-0. Motion was made to approve AM19-04 Amendments to Comprehensive Zoning Ordinance No. 82-73, Section 42 Supplementary District Regulations and Ordinance No. 2020-013. Motion: Freed Second: Slechta Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2020-013 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF ORDINANCES FOR GRAPEVINE, TEXAS BY ADDITION SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 18. Final Plat of Lot 1 R, Block 1, Philippians Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat application with a vote of 6-0. Motion was made to approve the Statement of Findings and Final Plat of Lot 1 R, Block 1, Philippians Addition. Motion: Coy Second: Freed Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:44 p.m. Motion: Freed City Council Meeting February 18, 2020 Page 8 Second: Slechta Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd day of March, 2020. APPROVED: William D. Tate Mayor ATTEST: CyRApE ��2 i 1 1 Tara Brooks w 4 i X City Secretary City Council Meeting February 18, 2020 Page 9