HomeMy WebLinkAboutItem 04 - Sprayground '1111"""" "Illlllk �
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
�L
FROM: BRUNO RUMBELOW, CITY MANAGER�3
MEETING DATE: MARCH 6, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
SPRAYGROUND FOR PARR PARK THROUGH AN INTERLOCAL
PARTICIPATION AGREEMENT WITH THE LOCAL
GOVERNMENT PURCHASING COOPERATIVE (BUYBOARD).
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of sprayground for Parr
Park from Kraftsman Commercial Playground & Water Park Equipment through an
interlocal participation agreement with the Local Government Purchasing Cooperative
(Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 121-48850-312-12-000013
(Council Quality of Life) for the amount not to exceed $343,863.94.
BACKGROUND INFORMATION:
This purchase will be made in accordance with an existing interlocal participation
agreement with the Local Government Purchasing Cooperative(Buyboard)as allowed by
Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the cooperative and a contract was awarded to Kraftsman Commercial
Playground & Water Park Equipment under contract number 346-10. The interlocal
participation agreement satisfies all bidding requirements under the Texas Local
Government Code and was evaluated by the Parks and Recreation Department for
meeting specifications and insuring it provides the best value to the City.
Spraygrounds were recommended in the Parks& Recreation Master Plan approved bythe
Council in May of 2011. A copy of the quote is attached.
Staff recommends approval.
GR
a.ts m a n Quote., i
COMMERCIAL PLAYGROUNDS Page:I
` 19535 Haude Road Date: 2/22/2012'
Spring TX 77388 Project: 12828;
Phone:
281-353-9599 By; Pat Kennedy'
Fax:281-353-2265
Grapevine, City of ID ;Grapevine, City of
o Kevin Mitchell a Kevin Mitchell
ran ,Parr Park SplashPark 'Parr Park SplashPark
1175 Municipal Way 3010 Parr Lane TX
Grapevine TX 76051 Grapevine
Phone: Fax: Main Phone: Mobile Phone:
817-410-3347 817-410-3347 '817-253-9327
Terms:
Percentage Completed Draws Monthly
Kraftsman's Buy Board Quote based
on Design #PD-1.1 Option 2 DATED
10/31/11
Discounts Under Buy Board Contract j
#346-10 for Water Odyssey, WOW,
and Kay Park -,
3 W006C !,Aqua ArchTm, Water Conserving. By: 1 5 1,420.00 4,260.00,
Water Odyssey.TM ( Activator). i 4,500.001 4,500.001
1 W010 Mushroom Maze no B Y:' 30-40 i
Water Odyssey.
1 W012C Water CageT"', Water Conserving. By:l, 18 8,880.00, 8,880.00!
_ Water Odyssey.
2 W036C Baby Long LegsTM, Water Conserving.) 3 1,420.00; 2,840.0011
By: Water Odyssey.
1 W040 Water WebTm (no activator). By: �1 8-16 1 3,810.00'1 3,810.00!
Water Odyssey.
_ 2 E W071 Water FlowerTm. By: Water Odyssey. ; 10 1 11600.00 3,200.0011
1
1 ; W074(D) Water WlcketSTM 10'Arch. By: Water 15 ; 7,530.001 7,530.001,
Odyssey. i
4 W085 Splash-O-LatorT". By: Water 7 1,580.001 6,320.00
Odyssey. 1 -- —
5 W280 I Popp DroppTM water play feature with 3 ; 1,420.001 7,100.00,
vertical aerated stream of water, By:
_ Water Odyssey.
3 ; W326-2 Mission Hill Shower by Water 1 10,422.001 31,266.00;
-11897 Odyssey -
4 W326-3 Mission Hill Spill by Water Odyssey 10,422.00; 41,688.001
_ -11897 �1
1 J 1 W009-W Wireless Touch &GoTM Vibration 3,500.001 3,500.001,
_ _Bollard. By: Water Odyssey. 1 _
i KWM-16 1 In Ground Water distribution 16,000.00; 16,000.0011
Manifold, 4" header with pressure
gauge, drain valve, water hammer
arrestor, (16) discharge assemblies
each with (1) true union ball valve
and (1) 24 VAC solenoid valve with
__15' pre-wired cord. By: Kraftsman.
1 PRV3-IPS 13" Cast Bronze Pressure Reducing 3 j 71 Ibs1 Bronze 4,944.001. 4,944.00
Valve, 25 - 75 psi, to 400 GPM,
female iron pipe threaded ends
Quote #Q434,63
Kraftsman
COMMERCIAL PLAYGROUNDS Page:2
&
19535 Haude Road Date: 2/22/2012
Spring TX 77388 Project: 12828!,
Phone:281-353-8599 By: Pat Kennedy
Fax:281-353-2265
1 DSC-0-16-W Dynamic Sequence Controller, with 8,300.001 8,300.001
32 wireless inputs and 16 outputs
mounted in a NEMA4X housing. By:
_ Water Odyssey. j
1 DISCBB 1 Discount on Buy Board Purchase for -44,150.001 -44,150.001
Water Odyssey
1 ITRENCHDRAI!Custom Formed Trench Drain. 76 If ; 7,220.001 7,220,001
N
2427 SPLASHDECKI Spray Play Pad, 5"thick concrete pad 1 sgft 10.251 24,876.751
with slope to drains, rebar reinforced,f
light broom finished to help prevent 11
the possibility of slipage (no coloring
or top coat)
2427 4 KRAFTKOAT, KraftKoat Spray Play Deck coating, 1 sgft choose 4 of 8.501 20,629.501
W/ DESIGN i modified cementious top coating 20
concrete overlay. Coating is to
provide slip resistance, cool deck
surface (when used with light colored'
sealers) and architectural
appearance. Multi color from
selection of 20 standard colors with 1
design (design to be approved by
Kraftsman, and price is subject to
increase depending on intricacy of
layout).
500 CONC4RB Concrete Pad, 4"thick concrete pad 1 sgft 8.751 4,375.001
with, rebar reinforced, broom finish.
for below pavilion _
1 1 PAVESTONE Pavestone areas under trees. With 14,400.00 14,400.001
concrete retainer band.
1 j SEATWALLS Concrete Seat Walls around 12,600.001 12,600.001
SplashPark j
1 PERGOLA i Shade Pergola by: WOW Structures 1 8x20 1 _ 12,500.001 12,500.001
1 j DISCBB Discount on Buy Board Purchase, by -1,250.001 -1,250.001
_ WOW
2 PIERS Pier supports for Shade Pergola i __1,000.001 2,000.001
SEATWALL Concrete Seat Walls below Pergola 1 20 If 3,250.00] 3,250.001
1 8120P ;Custom All Steel Pavilion measuring 20'x20'1 11,333.001 11,333.001
20'x20' at an 8' eave on four square 1 x8'
steel columns. Roof is a hip style in eave 1
4/12 pitch, featuring 24 ga r-panel I
roof sheets. by WOW _
1 1 DISCBB 1 Discount on Buy Board Purchase for -1,133.001 -1,133.001
_ WOW _
4 PIERS j Pier supports for Pavilion 1,000.001 4,000.001
6 i 632CRRP 172 Coated Table With 6' Reinforced 323 577.00, 3,462.001
Recycled Plastic Grey (2 Frames), By:I
Kay Park Recreation. _
1 872CRRP- I End Access Table, 32 Coated Table F 385 1 752.001^ 752.001
EWC w With 8' Reinforced Recycled Plastic (21 I
Frames). By: Kay Park Recreation.
•, Y _Kraftsman Quote, #Q,43468
COMMERCIAL PLAYGROUNDS Page:3
&
19535 Haude Road Date: 2/22/2012
Spring TX 77388 Project: 12828!
Phone:281-353-9599 By_ Pat Kennedy
Fax:281-353-2265
2 6CB4RP !Contour Bench Frames W/ Recycled 314 625.001 1,250.001
Plastic 4" X 4" . By: Kay Park
Recreation.
2 RP-2800 J Exposed Aggregate Pea Gravel with kk 310 617.98 1,235.96,
Recycled Plastic Slats, by Doty &
Sons — -
1 - DISCBB Discount on Buy Board Purchase, Kay -737.001 -737.001
Park I
8,000.00 8,000.001
1 SITE Preparation of area for SplashPark 1
PREPARATIO and new improvements.
_N_
1 REVEGETATI Fine grade and sod all disturbed 9,500.001 9,500.001
ON areas.
1 CONSTRUCTI�,Preparation of Construction plans and
12,000.001 12,000.001
ON PLANS documentation. I
1 j INSUR i Name customer as additional insured 1,200.00, 1,200.00{
on insurance coverage and
processing
1 BOND1 Performance & Payment Bond, and ! 10,555.001 10,555.001
processing i
Subtotal: $272,007.21
Shipping&Handling: $7,533.33
Equipment Subtotal: $279,540.54
Tax: $0.00
Install: $64,323.40
Total: $343,863.94
G
Quate #Q43463
COMMERCIAL PLAYGROUNDS Page:4
19535 Haude Road Date: 2/22/2012
Spring 'TX 77388 Project: 12828:
Phone:281-353-9599 By: Pat Kennedy,
Fax:281-353-2265
Notes
Subject- Buy Board Date: 12/22/2012
Proposal is submitted with applicable discounts per Buy Board program to reflect established discounts on
Water Odysstetc u!prqent. Buy Board account Number #346-10
subject: Bonding Date:
1. Performance and Payment bonds are included.
2. Maintenance bonds are not included. These are available upon request at additional cost for bonds
and cost of processing.
Subject: Building Permits &Engineering Stamps Date:
1. Building permit submittal is included, permit fees to be waived or paid by City.
2. Engineer stamped plans are included.
3. Submittals and reviews for State of Texas ADA compliance and inspections are not included.
Additional charges will apply if these services are provided and / or required for completion of the
project.
subject: Site Work Date:
1. Site preparation, grading, and fill materials are not included. Site is to be within 1" of sub-grade by
others.
2. Proper drainage of the area is to be included prior to start of construction by Kraftsman.
3. Preparation and submittal of SWPPP (Storm Water Pollution Prevention Plan) is not included.
subject: Utilities Date:
Customer is to plan, permit, and provide installation of utilities as follows (Kraftsman has not included
costs for required improvements to utilities to support the SplashPark):
1. Electrical service and connection of 120v., 20 amp electrical service to Spray Pad Dynamic
Sequence Controller.
2. Bonding of all features, steel rebar, and filtration equipment per code requirements.
3. City water meter with backflow preventer and water line connection to Spray Pad water distribution
valve manifold. A 3" water line is to be provided (the minimum water supply to manifold is to be 215
GPM, with a minimum of 35 PSI)
4. Kraftsman will connect drain boxes from pad to storm drain between SplashPark and restroom
building.
4. Utility leads and required facility improvements are to be completed and ready for connection of new
improvements prior to Kraftsman coming on site for construction of the SplashPark improvements.
Subject: Installation Date:
Installation quoted includes:
1. Installation of SplashPark feature foundations, setting features, water supply piping to features from
manifold, connections between activators and controller, drain lines to edge of pad, per standard
Kraftsman construction techniques.
2. Installation does not include concrete pad or surfacing unless individually listed as line item in
proposal
COMMERCIAL PLAYGROUNDS Page:5
19535 Haude Road Date: 2/22/2012
Spring TX 77388 Project: 12828
Phone:281-353-9599 By: Pat Kennedy;
t4
Fax:281-353-2265
Subject: Iterns No2, Include Date:
1. Finish landscaping, sodding or seeding of disturbed areas, unless individually listed as line item on
proposal.
2. Concrete Spray Pad and / or Spray Deck surfacing unless individually listed as line item on proposal.
3. Concrete lead walks or adjoining observation concrete deck areas. (unless noted as separate line
item)
4. Shade systems or site amenities, unless individually listed as line item on proposal..
5. Site Signage for use, safety, or emergency notifications as needed or required.
6. Spray Pad top surfacing for slip resistance, colorization, or fall absorbency. Spray deck shall be
brushed concrete for slip resistance. (unless noted as separate line item)
7. Temporary security fence during construction.
S. Storm Water Pollution Controls for project site. (unless noted as separate line item)
�..—.
subject: ..insurance Date:
Kraftsman will supply a certificate of insurance verifying the limits of coverage. See terms page for
details and charges for naming additional insured parties or adding special coverage's if required.
Subject: Start Up &Sysem Training Date:
Service includes one day of technical support personnel on site to assist with balancing of features,
system start up, and 4 hours of staff operations trainin .
Subject: Sales Tax Date:
Sales tax is not included in prices quoted. Customer is to supply Sales Tax Exemption or Sales Tax
Resale certificate at time of acceptance of proposal, or sales tax will be added to final contract and
invoicing for the project.
r Date:
Allow 4 to 8 weeks for preparation of plans, drawings, and submittals after acceptance of proposal.
Shipping date of equipment from factory will be approximately 6 to 10 weeks after approval of submittal
documentation, provided that the following has been completed and approved by the customer:
I. Project product submittals reviewed, approved and returned.
2. Color selection sheet (signed and dated)
3. Physical project address
4. All contact names and phone numbers
5. Exemption certificate (if applicable)
6. Deposit per contract (if applicable)
Allow approximately 8 to 16 weeks for project completion upon delivery from manufacturer, weather
permitting.
Shipping&Handling:
r �1
.r17, Kraftsman QLACIte -
i pPage:6
COMMERCIAL PLAYGROUNDS
19535 Haude Road Date: 2/22/2012
Spring TX 77388 Project: 12828,
Phone:281-353-9599 By: Pat Kennedy
Fax:281-353-2265
Terms
Sold To: Grapevine, City of Ship To: Parr Park SplashPark
Terms: Percentage Completed Draws Monthly
CONDITIONS OF SALE
1. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders,and will become an
extra charge over and above the contract.
2. No returns of merchandise will be accepted unless previously authorized in writing by Kraftsman.All returns are subject to restocking fee
of 25%plus freight charges incurred for return to original shipment origination.
3. Title for all equipment is reserved by Kraftsman Commercial Playgrounds and Water Parks until payment in full is received. The right to
enter the property and repossess said equipment is hereby granted to Kraftsman Commercial Playgrounds and Water Parks if payment is
not rendered in accordance with the terms above. All payments made prior to repossession under this contract shall be forfeited to
Kraftsman Commercial Playgrounds and Water Parks as cost incurred to recover the equipment. Repossession of product does not waive
any damages or costs due as awarded by the court.
A. All collections or litigation concerning this contract shall be governed by the laws of the State of Texas,with venue in Harris County.
5. Kraftsman warranties the merchandise on this proposal to be up to the manufacturers published standards as to material and
workmanship.See catalogs or attached drawings for specific layouts,warranties,and specifications.
6. Kraftsman reserves the right to review contract for final acceptance by management and to make corrections of clerical errors.
7. A service charge of 1.5%per month will be assessed on all past due amounts.
8. installation services include all labor,equipment required to complete the job,and insurance coverage's as required by law. Extra
installation charges will incur for abnormal sub surfaces,ie.rock,landfill,etc. Price quoted includes Kraftsman's standard insurance
coverages of$2 million in General Liability&Completed operations,$1 million in Automobile Liability,$1 million per occurrence!$2 aggregate
in Workman's Compensation. Any charges by Kraftsman's insurance carrier or agents for adding General Contractor or Owner as additional
insured,waivers of subrogation,or changes to standard coverage shall be added to contract charges. No performance bond or labor and
material payment bonds shall be provided by Kraftsman,unless listed as individual line item in proposal.
9. Kraftsman Commercial Playgrounds and Water Parks is not liable for damages to underground utilities,and irrigations systems during
installation. It is the customers responsibility to locate all underground utilities.
10. Building permits required by local or state authorities&municipalities are not included and are the responsibility of the owner of the
property,unless specifically included as a line item in the proposal. if you want Kraftsman to handle required permitting please contact our
office and we will provide a quote if not included as a line item within this proposal.
11. This proposal may be withdrawn by Kraftsman if not accepted within thirty(30)days.
Respectfully Submitted: Date: February 22,2012
Pat Kennedy
Acceptance of Proposal:
The prices,specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above. If contract is placed with an attorney for suit or collection through
probate,bankruptcy or other legal proceedings,customer agrees to pay all expenses and reasonable attorney fees
incurred. Any verbal instructions, agreements, or promises are not valid unless written as part of this contract.
Authorized Signature: PO#:
Printed Name&Title: Date of Acceptance:
Authorized Signature:
Printed Name&Title:
WE STRONGLY RECOMMEND A RESILIENT FALL SURFACE BE INSTALLED UNDER ALL PLAY&FITNESS EQUIPMENT
Thank You! We Appreciate Your Business!
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
SPRAYGROUND FOR PARR PARK THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation
Agreement with the Local Government Purchasing Cooperative (Buyboard)and wishes to
use established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) has
established a contract with Kraftsman Commercial Playground & Water Park Equipment,
contract#346-10, for park, recreation and field lighting products and installation; and
WHEREAS, the City of Grapevine Parks and Recreation Department has a need to
purchase a sprayground for Parr Park.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a sprayground for Parr Park from Kraftsman Commercial Playground & Water Park
Equipment through an Interlocal Agreement with the Local Government Purchasing
Cooperative (Buyboard) for$343,863.94.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 6th day of March, 2012.
APPROVED:
ATTEST:
APPROVED AS TO .
RES. 2