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Home My WebLink About2001-05-23 Special Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WEDNESDAY, MAY 23, 2001 AT 12:00 NOON CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET LUNCH AT 11:45 A.M. CALL TO ORDER OLD BUSINESS 1. Consider a construction contract for Main Street Improvements and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE .,. TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 18TH DAY OF MAY, 2001 AT 5:00 P.M. Jo . Brown As tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 23rd day of May, 2001 at 12:00 Noon in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Doug Conner City Attorney Assistant Jodi C. Brown Assistant City Secretary Melisa Leal Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 12:05 p.m. ITEM 1. CONSTRUCTION CONTRACT FOR MAIN STREET IMPROVEMENTS This item was tabled from the May 15, 2001 City Council meeting. Mr. Tony Sosebee of Huitt-Zollars stated two bids had been received from Sunmount Corporation and J. L. Bertram for the construction of the Main Street Improvements. Since both bids were over the projected estimates, Staff developed five alternatives for consideration by the City Council. Mr. Sosebee reviewed the following alternatives: Alternative #1 was for the full improvements to eliminate the steep crown in the pavement for improved parking access and safety to pedestrians, also included are lighting modifications, landscaping, irrigation, banner poles, trees, as well as elements to enhance the annual festivals held on Main Street as originally bid at a cost of$2,628,567.75; 05/23/01 Alternative #2 included the construction of the electric line down the center of the street by contract, milling down the crown in the street approximately two inches utilizing an existing annual contract, and overlaying the roadway with a new two inch HMAC surface course by City Staff at a cost of$700,000.00; Alternative #3 included the reconstruction of the pavement as originally bid resulting in a continuous cross-slope from east to west, the planned 1,700 foot long underground drainage system along the west side of the roadway with 15 inlets and the 21,000 foot long electric power line down the center of the street with 23 vaults and pedestals for use during festivals on Main Street, and the work would be performed by the low bidder at a cost of $1,749,500.00; Alternative #4 included paving, electrical and drainage improvements from Alternative #3 plus relocation of 12 existing street lights, the addition of eight new lights and the retrofitting of 19 street lights, all to include power outlets for illuminated Christmas wreaths in accordance with the original bid, and the work would be performed by the low bidder at a cost of$2,048,000.00; and Alternative #5 included paving, electrical, drainage improvements, and street lighting from Alternatives #3 and #4 plus the addition of 10 banner poles each with a cantilevered street light and electric power outlets and 10 banner poles without street lights but with electric power outlets spaced along both sides of the road over the 1,750 feet from College Street °""" to Wall Street, and the work would be performed by the low bidder at a cost of $2,193,000.00. Following Council discussion of the various alternatives and the projected completion date, Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to reject all bids received on the construction contract for Main Street Improvements. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks & Stewart Nays: Spencer, Johnson & Freed ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 1:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of June, 2001. 2 05/23/01 APPROVED: William D. ate Mayor ATTEST: Linda Huff City Secretary 3