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HomeMy WebLinkAbout2001-06-19 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JUNE 19, 2001 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER 1. Discuss Traffic Calming and TXDOT traffic signal maintenance takeover. 2. Discuss building permits and related fees. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JUNE, 2001 AT 5:00 P.M. /Ice Linda'Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 19th day of June, 2001 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:45 p.m. ITEM 1. DISCUSS, TRAFFIC CALMING AND TXDOT TRAFFIC SIGNAL MAINTENANCE Public Works Director Jerry Hodge and Traffic Engineer Ramana Chinnakotla presented two traffic related initiatives. They highlighted a program where the City could assume the responsibility for the maintenance and operations of state signals in Grapevine. The program would allow for better synchronization of all signals in Grapevine, as well as improved response times when there are problems with signals. Discussion ensued relative to the State's responsibilities for failed equipment, if the City were to take over the maintenance of all signals in Grapevine. Staff was directed to further research the program. The Traffic Calming Program was presented as a means to reduce cut-through traffic and speeding on residential streets. Mr. Chinnakotla previewed speed control measures, i.e. landscaped traffic islands or speed cushions, that have been utilized in other cities to reduce the speed and volume of traffic through residential neighborhoods. Discussion ensued relative to implementation of a pilot program in the City to address residents traffic concerns. 06/19/01 There was no action taken by the City Council. ITEM 2. DISCUSS BUILDING PERMITS AND FEES Development Services Director H. T. Hardy briefed the City Council regarding the proposal to amend Chapter 7 of the Grapevine Code of Ordinances relative to permit fees. He stated that the City has not had an increase in Building Permit fees since 1987 and proposes adoption of the fee schedule from the 1994 Uniform Building Code. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tern Ware, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of July, 2001. *� APPROVED: 1a . Tate Mayor ATTEST: Linda Huff 711til City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 19, 2001 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to former Grapevine Middle School property pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.086, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.086, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JUNE, 2001 AT 5:00 P.M. 0144-clu. 7741-66 Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 19th day of June, 2001 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 8:50 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) real property relative to former Grapevine Middle School property and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Sections 551.072 and 551.086, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (B) conference with City Manager and Staff to discuss and deliberate commercial and finacial information received from business propsects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.086, Texas Government Code. 06/19/01 Note: Item (A) real property relative to former Grapevine Middle School property was not discussed in closed session. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 9:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of July, 2001. APPROVED: OMR William D. Tate Mayor ATTEST: Lind Huff City Secretary woo 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, JUNE 19, 2001 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner B. J. Nicholson JOINT PUBLIC HEARINGS 1. City Council and Planning &Zoning Commission to conduct a public hearing (tabled at the May 15, 2001 meeting) relative to Conditional Use Application CU01-20 and the application for the final plat of Lots 1 R2, 2, 3, 4 and 5, Block 1, Grapevine Mills Addition, Phase 1 being a replat of Lot 1R1, Block 1, Grapevine Mills Addition. The applications were filed by The Mills Corporation requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000-128 to revise the lot configuration of property located at 3000 Grapevine Mills Parkway. The property is zoned "CC" Community Commercial District Regulations for a planned commercial center in excess of 1,000,000 square feet of gross leasable space. Applicant requesting to withdraw without prejudice the conditional use and the final plat applications. 2. City Council and Planning &Zoning Commission to conduct a public hearing relative to Zoning Application Z01-08 filed by Mr. Frank Rolfe requesting rezoning of approximately 0.192 acres from "R-MH" Manufactured Home District Regulations to "R-7.5" Single Family District Regulations. The property is located at 1225 Lipscomb Street. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z01-10 filed by Carpet World requesting rezoning of approximately 8.0534 acres from "CC" Community Commercial District Regulations to "BP" Business Park District for a proposed retail/warehouse facility. The property is located at the northwest corner of South Main Street and Mustang Drive. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU01-26 filed by Baylor Medical Center at Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000-121 to add a sixth floor to the facility and locate a generator on the lower level of the existing parking garage. The property is located at 1650 West College Street and is zoned "PCD" Planned Commerce Development District, "PO" Professional Office District Regulations and "CC" Community Commercial District Regulations. 5. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU01-27 filed by Classic Hummer requesting a conditional use permit to establish an automotive dealership with sales and repair of new and used vehicles. The property is located at 2501 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. 6. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU01-28 filed by Tire Store requesting a conditional use permit to allow for automotive repair. The property is located at 2115 Ira E. Woods Avenue and is zoned "CC" Community Commercial District Regulations. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JUNE, 2001 AT 5:00 P.M. Linea Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 19, 2001 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS OLD BUSINESS 7. Discuss Council liaison appointments and take any necessary action. NEW BUSINESS 8. Consider a resolution directing publication of a Notice of Intention to issue City of Grapevine, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2001, relative to the Palace Arts Center and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider award of a contract to Randall & Blake, Inc. (RBI) to resurface the in-line hockey rink. Parks & Recreation Director recommends approval. 10. Consider ratifying Change Order No. 1 to the Advanced Funding Agreement with TXDOT for local participation in the surfacing and restriping of State Highway 26 between Mustang Drive and Kimball Road. Public Works Director recommends approval. 11. Consider a resolution declaring 204 South Dooley Street, owned by the City, as surplus property and authorizing the sale of said property. Public Works Director recommends approval. 12. Consider the minutes of the June 5, 2001 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACTS, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. PLANNING & ZONING COMMISSION RECOMMENDATIONS 13. Consider the recommendation of the Planning and Zoning Commission relative to Zoning Application Z01-08 (Mr. Frank Rolfe) and first reading of a subsequent ordinance, if applicable. 14. Consider the recommendation of the Planning and Zoning Commission relative to Zoning Application Z01-10 (Carpet World) and a subsequent ordinance, if applicable. 15. Consider the recommendation of the Planning and Zoning Commission relative to Conditional Use Application CU01-26 (Baylor Medical Center at Grapevine) and a subsequent ordinance, if applicable. 16. Consider the recommendation of the Planning and Zoning Commission relative to Conditional Use Application CU01-27 (Classic Hummer) and a subsequent ordinance, if applicable. 17. Consider the recommendation of the Planning and Zoning Commission relative to the final plat of Lot 1, Block 1, Classic Hummer and take any necessary action. 18. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU01-28 (Tire Store) and first reading of a subsequent ordinance, if applicable. 19. Consider the recommendation of the Planning and Zoning Commission relative to the final plat of Lot 1, Block 1, Shamrock Shores Addition and take any necessary action. 20. Consider the recommendation of the Planning and Zoning Commission relative to the final plat of Lot 1, Block 1, Nelson Addition and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JUNE, 2001 AT 5:00 P.M. d Linea Huff II City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, JUNE 19, 2001 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the June 19, 2001 public hearing. ADJOURNMENT IF YOU PLAN TO ATTEND THIS BRIEFING SESSION AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE OFFICE OF DEVELOPMENT SERVICES AT (817) 410-3154 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et. seq. ACTS OF THE 1993 TEXAS LEGISLATURE, THE PLANNING AND ZONING COMMISSION BRIEFING SESSION AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JUNE, 2001 AT 5:00 P.M. Linea Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, JUNE 19, 2001 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Zoning Application Z01-08 (Mr. Frank Rolfe) and make a recommendation to the City Council. 2. Consider Zoning Application Z01-10 (Carpet World) and make a recommendation to the City Council. 3. Consider Conditional Use Application CU01-26 (Baylor Medical Center at Grapevine) and make a recommendation to the City Council. 4. Consider Conditional Use Application CU01-27 (Classic Hummer) and make a recommendation to the City Council. 5. Consider the final plat of Lot 1, Block 1, Classic Hummer and make a recommendation to the City Council. 6. Consider Conditional Use Application CU01-28 (Tire Store) and make a recommendation to the City Council. 7. Consider the final plat of Lot 1, Block 1, Shamrock Shores Addition and make a recommendation to the City Council. 8. Consider the final plat of Lot 1, Block 1, Nelson Addition and make a recommendation to the City Council. 9. Consider the final plat of Lot 2, Block 1, DFW Business Park and take any necessary action. CONSIDERATION OF MINUTES 10. Consider the minutes of the May 15, 2001 Planning &Zoning Commission meetings and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JUNE, 2001 AT 5:00 P.M. Linda Huff /1 City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of June, 2001 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member Kevin Busbee Member Betty Nicholson Member Rob Undersander 1st Alternate Bill Bimmerman, Jr. 2nd Alternate constituting a quorum, with Commissioner Cathy Martin and Commissioner Danette Murray absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:33 p.m. INVOCATION Commissioner Nicholson delivered the Invocation. 06/19/01 ITEM 1. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU01-20 ,n,,, FINAL PLAT LOTS 1R2, 2, 3, 4 AND 5, BLOCK 1, GRAPEVINE MILLS ADDITION, PHASE 1, REPLAT OF LOT 1R1, BLOCK 1, GRAPEVINE MILLS ADDITION Mayor Tate declared the public hearing open. Development Services Director Hardy reported The Mills Corporation requested withdrawal without prejudice of Conditional Use Application CU01-20 and the application for the final plat of Lots 1R2, 2, 3, 4 and 5, Block 1, Grapevine Mills Addition, Phase 1 being a replat of Lot 1R1, Block 1, Grapevine Mills Addition. The conditional use application requests an amendment to the site plan approved by Ordinance No. 2000-128 to revise the lot configuration of property located at 3000 Grapevine Mills Parkway. The property is zoned "CC" Community Commercial District Regulations for a planned commercial center in excess of 1,000,000 square feet of gross leasable space. The public hearings for the applications were tabled at the May 15, 2001 meeting for the applicant to resolve the building code issue relative to the fire resistance rating of walls adjacent to property lines. The applicant has not resolved the issue. Commissioner Coy, seconded by Commissioner Nicholson, offered a motion for withdrawal without prejudice of the applications. The motion prevailed by the following vote: Imp Ayes: Oliver, Coy, Fry, Busbee, Nicholson, Undersander & Bimmerman Nays: None WOE Absent: Martin & Murray Council Member Freed, seconded by Council Member Johnson, offered a motion for withdrawal without prejudice of the applications. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 2. PUBLIC HEARING, ZONING APPLICATION Z01-08 MR. FRANK ROLFE Mayor Tate declared the public hearing open. Development Services Director Hardy reported Zoning Application Z01-08 had been filed by Mr. Frank Rolfe requesting rezoning of approximately 0.192 acres from "R-MH" Manufactured Home District Regulations to "R-7.5" Single Family District Regulations. The property is located at 1225 Lipscomb Street and is being rezoned to bring the site into compliance with the use of the property. The applicant has submitted a request to the Board of Zoning Adjustment for a variance to the side yard setback. Mr. Martin Pitcher requested favorable consideration of the application. 2 06/19/01 There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Busbee, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Busbee, Nicholson, Undersander & Bimmerman Nays: None Absent: Martin & Murray Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. PUBLIC HEARING, ZONING APPLICATION Z01-10 CARPET WORLD Mayor Tate declared the public hearing open. Development Services Director Hardy reported Zoning Application Z01-10 had been filed by Carpet World requesting rezoning of approximately 8.0534 acres from "CC" Community Commercial District Regulations to "BP" Business Park District for a proposed retail/warehouse facility. The proposed development containing a 350,000 square foot building will be adjacent to Stacy's Furniture and will serve as a warehouse for his home furnishings business, as well as some associated retail businesses and other related office functions. The property is located at the northwest corner of South Main Street and Mustang Drive. Mr. Jerry L. Pittman, 346 Pebblebrook, on behalf of the applicant, requested favorable consideration of the application There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported the Council and the Commission had been copied the two letters of approval for the zoning case. Commissioner Fry, seconded by Commissioner Undersander, offered a motion to close the public hearing. The motion prevailed by the following vote: 3 06/19/01 Ayes: Oliver, Coy, Fry, Busbee, Nicholson, Undersander & Bimmerman IOW Nays: None Absent: Martin & Murray Mayor Pro Tern Ware, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU01-26 BAYLOR MEDICAL CENTER AT GRAPEVINE Mayor Tate declared the public hearing open. Development Services Director Hardy reported Conditional Use Application CU01-26 had been filed by Baylor Medical Center at Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000-121 to add a sixth floor to the facility and to locate a generator on the lower level of the existing parking garage. The property is located at 1650 West College Street and is zoned "PCD" Planned Commerce Development District, "PO" Professional Office District Regulations and "CC" Community Commercial District Regulations. The one story addition, if approved, would allow a * maximum height of 76 feet with an equipment screen maximum height of 85 feet, 6 inches. Ms. Tina Larsen, representing Baylor Medical Center at Grapevine, requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Coy, seconded by Commissioner Busbee, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Busbee, Nicholson, Undersander & Bimmerman Nays: None Absent: Martin & Murray Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 4 06/19/01 ITEM 5. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU01-27 CLASSIC HUMMER Mayor Tate declared the public hearing open. Development Services Director Hardy reported Conditional Use Application CU01-27 had been filed by Classic Hummer requesting a conditional use permit to establish an automotive dealership with sales and repair of new and used vehicles. The 7.7 acre property is located at 2501 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. The proposed dealership will contain three buildings for a total of 41,000 square feet, as well as two twenty foot pole signs (one north of the main entrance off William D. Tate Avenue and one north of the William D. Tate/Prospect Parkway intersection). The applicant proposes to relocate his fleet sales office from the Classic Chevrolet location at William D. Tate Avenue and State Highway 114 to the site, as well as the parts inventory warehouse for his GM product line. Mr. Ron Hamm and Mr. Tom Durant requested favorable consideration of the application. Questions from the City Council and the Planning & Zoning Commission related to plans for canopies in the future, preservation of the tree line southeast of the property, and plans for additional parking at the rear of the property. Mr. Durant responded there were no canopies planned for the site as it would place limitations on display abilities; the goal is to preserve trees along Prospect Parkway and not have to remove any trees, if possible; w4 and the trees beyond the proposed abandonment of the road would be maintained. Once the road is abandoned, additional parking is proposed for that area. Mayor Tate invited guests present to comment regarding the application. The following spoke in support of the proposed development: 1. Mr. Bob Mundlin, 1658 Royal Oaks Court, Southlake 2. Mr. Jerry L. Pittman, 346 Pebblebrook 3. Mr. Steve Sims, 975 William D. Tate Avenue 4. Mr. Ron Stacy, 330 North Shady Oaks, Southlake City Secretary Huff reported the Council and the Commission had been copied the one letter of approval for the application. Commissioner Nicholson, seconded by Commissioner Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Busbee, Nicholson, Undersander & Bimmerman Nays: None Absent: Martin & Murray 5 06/19/01 Council Member Johnson, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 6. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU01-28 TIRE STORE Mayor Tate declared the public hearing open. Development Services Director Hardy reported Conditional Use Application CU01-28 had been filed by Tire Store requesting a conditional use permit to allow an automotive repair facility. Primary use would be an automotive tire store with minor repair related to the tire services. No outside storage of vehicles is proposed on the property located at 2115 Ira E. Woods Avenue and zoned "CC" Community Commercial District Regulations. The applicant has submitted a request to the Board of Zoning Adjustment for two variances relative to required setbacks. Mr. Trent Petty, representing the applicant, requested favorable consideration of the application. Questions from the City Council and the Planning & Zoning Commission related to tire storage and automotive repair services to be offered at the location. Mr. Petty stated there would not be any outside storage of tires, or vehicles overnight, and that automotive repair would be associated with tire services and oil changes. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported the Council and the Commission had been copied the one letter of approval and the one letter of protest for the application. Commissioner Undersander, seconded by Commissioner Bimmerman, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Busbee, Nicholson, Undersander & Bimmerman Nays: None Absent: Martin & Murray Council Member Spencer, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed IN Nays: None 6 06/19/01 RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 7. COUNCIL LIAISON APPOINTMENTS Mayor Tate made the following Council liaison appointments: William D. Tate Tax Increment Finance District Boards - One and Two Ted R. Ware Historic Preservation Commission (1995) Facilities Committee (1995) Utility Committee (1989) Tax Increment Finance District Boards — One and Two Impact Fee Committee (Ex-Officio) (1988) Northwest Highway Communication Committee Sharron Spencer Board of Zoning Adjustments (2001) Building Board of Appeals (2001) Housing Authority Advisory Board (1998) Library Board (1998) Facilities Committee (1985) Alternate Planning & Zoning Commission (2001) Shane Wilbanks Golf Course Advisory Board (2001) Open Space Review Committee (1998) U. S. Army Corps of Engineer Liaison (1995) Tax Increment Finance District Boards — One and Two Utility Committee (1998) Alternate to Parks & Recreation Advisory Board (2001) Roy Stewart Planning & Zoning Commission (2001) Audit Committee (1998) Facilities Committee (1996) Impact Fee Committee (Ex-Officio) (1996) Citizens Drainage Review Committee (1990) Tax Increment Finance District Boards — One and Two Alternate Board of Zoning Adjustment (2001) Alternate Building Board of Appeals (2001) 7 06/19/01 Clydene Johnson Parks & Recreation Advisory Board (2001) Heritage Foundation Advisory Board (1998) Senior Citizens Advisory Board (2000) Northwest Highway Communication Committee (1998) Tax Increment Finance District Boards — One and Two Alternate Golf Course Advisory Board (2001) Darlene Freed Convention & Visitors Bureau Board (1998) Teen Court Advisory Board (1998) Audit Committee (1998) Grapevine/Colleyville Independent School Board Liaison (1998) Mayor Tate stated that the alternate liaison would attend meetings and act in the capacity of the liaison, if the liaison were absent. Brief discussion ensued relative to Senate Bill 569 that allows the cities of Grapevine, Irving, Euless and Coppell to share a rotating ex- officio seat on the Dallas/Fort Worth Airport Board. The first year will be the City of Irving, with the remaining cities as follows: Grapevine, Euless and Coppell. He stated that he would make the Airport Board liaison appointment at a later date. ITEM 8. RESOLUTION, NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2001 Administrative Services Director Bill Gaither requested approval of a resolution directing publication of a Notice of Intention to issue City of Grapevine, Texas, Combination Tax and ' Revenue Certificates of Obligation, Series 2001, in an amount not to exceed $4,500,000.00 for the purpose of acquisition of the Palace Arts Center. The Certificate proceeds will provide permanent financing for the Palace Theatre Restoration Project. He reported that the six banks which originally participated in the bank financing agreement consortium on May 17, 2000 support the City's decision for permanent financing. In order for the City to complete the refinancing of the Palace Theatre Restoration note and comply with State law, the City Attorney and Bond Counsel advised that the City should purchase the facility and then lease it back to the Heritage Foundation. To complete the transaction, the City will enter into a triple net lease with the Foundation. The Foundation will maintain, repair and operate the project. The term of the lease shall be concurrent with the City's Certificates of Obligation. The Foundation's rent for the project shall be equal to the City's combined principal and interest payments on the Certificates of Obligation. As security for the lease payments, the Foundation will pledge all net revenues from operations of the Palace, all unencumbered private donations, all local and federal grants, and all net Foundation revenue from its projects, operations and festivals. After the CO's have been paid in full, the City will convey the theater back to the Foundation, to the extent authorized by law, for one dollar and other good and valuable consideration at that time. The sale date is currently scheduled for July 17, 2001 and the anticipated closing date for the Palace acquisition is August 21, 2001. 8 06/19/01 Council Member Spencer asked that in response to a previous newspaper editorial that it be noted on the record whether the City is bailing out the Palace Theatre. City Manger Nelson responded that this is the permanent financing for the Palace Theatre converting the construction note over to long term permanent financing. He stated that a subsequent editorial had noted this would be paid for out of tax dollars. Mr. Nelson stated the Palace Theatre will not be funded through tax dollars, it will be funded through operating revenues, festival revenues, donations, and the fund balance of the Heritage Foundation itself. This is not an item that the tax payers of Grapevine would be paying for. Council Member Spencer reiterated the statement that there will not be any ad valorem tax money spent to retire this debt. City Manager Nelson stated that is correct, even the issuance costs are going to be folded into the costs for the Heritage Foundation note. It was noted the Foundation's first obligation is to retire the debt of the Palace Theatre. Council Member Spencer questioned whether the Heritage Foundation could fund all of the programs they have in progress, i.e. Heritage Center, Nash Farm and other programs. City Manager Nelson stated the revenues are there because of the operating revenues off the Palace Theatre, the Heritage Center is currently under a lease agreement and, long term, will be with the Convention &Visitors Bureau, and the revenues with the expansion of the Tarantula Steam Train. As the Nash Farm develops, Staff will become better at locating grants. Council Member Spencer questioned what part the Palace Theatre donations raised play in the funding and what was the total cost of construction of the Palace Theatre. City Manager Nelson responded that with the design, construction and utilities the project was. just under$5 million. Administrative Services Director Gaither responded that some of the funds have been used for the construction and that the rest of money donated is in the bank and is sufficient to make the first annual payment for the debt. The fund raising is ongoing and the money that has been pledged to be contributed is over a 3 to 5 year period. Mr. Gaither noted that with the pledges on the books, there is not anticipated to be any problem with sufficient money to continue payment of the debt. City Manager Nelson stated that combining the revenues from GrapeFest, Main Street Days, and operations of the Palace Theatre the debt note is covered. He stated the fund balance is available to make the first payment, but the City will make the first payment from the festival revenues, not from the fund balance. Mayor Tate noted that some major contributors did not want to donate a substantial amount of money to the Palace Theatre Project not knowing if the project would be completed. Therefore, the City guaranteed the completion and the success of the project by having permanent financing in place. The fund raising efforts will continue to ensure the success of the project. The ultimate plan was that the Foundation own the Palace Theatre; donations and revenues pay for the Theatre; and that the citizens enjoy the Theatre. Council Member Freed, seconded by Mayor Pro Tern Ware, offered a motion to adopt the 9 06/19/01 resolution authorizing the Notice of Intention to issue City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURE TO BE INCURRED CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 9. Award Contract, Resurface In-Line Hockey Rink, Randall & Blake, Inc. Parks & Recreation Director recommended award of a contract to Randall & Blake, Inc. (RBI) to resurface the in-line hockey rink in the amount of$78,695.80. ""' Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Ratify Change Order No. 1, Advanced Funding Agreement, TXDOT, State Highway 26 Surfacing and Restripinq Public Works Director recommended ratifying Change Order No. 1 to the Advanced Funding Agreement with TXDOT in the amount of$70,606.25 for local participation in the surfacing and restriping of State Highway 26 between Mustang Drive and Kimball Road. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 10 06/19/01 Item 11. Resolution, Declare Surplus Property, 204 South Dooley Street Public Works Director recommended approval of a resolution declaring 204 South Dooley Street, owned by the City, as surplus property and authorizing the sale of said property. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE, IN ACCORDANCE WITH EXHIBIT "A"; PROVIDING FOR THE AUTHORIZATION OF THE SALE OF SAID PROPERTY; AND PROVIDING AN EFFECTIVE DATE Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the June 5, 2001 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) real property relative to former Grapevine Middle School property and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Sections 551.072 and 551.086, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which 11 06/19/01 businesses the City is conducting economic development negotiations under Section 551.086, Texas Government Code. Note: Item (A) real property relative to former Grapevine Middle School property was not discussed. ITEM 13. PLANNING & ZONING COMMISSION RECOMMENDATION Chairman Oliver reported the Commission voted 7-0 for approval of Zoning Application Z01-08 filed by Mr. Frank Rolfe granting rezoning of approximately 0.192 acres located at 1225 Lipscomb Street from "R-MH" Manufactured Home District Regulations to "R-7.5" Single Family District Regulations. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the first reading of the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE 'o" COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z01-08 ON A TRACT OF LAND OUT OF THE THOMAS MAHON SURVEY, ABSTRACT NO. 1050, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-MH" MANUFACTURED HOME DISTRICT REGULATIONS TO "R-7.5" SINGLE-FAMILY DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH 12 06/19/01 AN OFFENSE OCCURS OR CONTINUES AND PROVIDING AN EFFECTIVE DATE ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z01-10 CARPET WORLD Chairman Oliver reported the Commission voted 5-2 for approval of Zoning Application Z01-10 filed by Carpet World granting rezoning of approximately 8.0534 acres located at the northwest corner of South Main Street and Mustang Drive from "CC" Community Commercial District Regulations to "BP" Business Park District. Council Member Spencer, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2001-47 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z01-10 ON A TRACT OF LAND OUT OF THE WILLIAM BRADFORD SURVEY, ABSTRACT NO. 131, AND J.B. FAY SURVEY, ABSTRACT NO. 530 DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS TO "BP" BUSINESS PARK DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN -"'" EMERGENCY AND PROVIDING AN EFFECTIVE DATE 13 06/19/01 ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU01-26 BAYLOR MEDICAL CENTER .. AT GRAPEVINE Chairman Oliver reported the Commission voted 7-0 for approval of Conditional Use Application CU01-26 filed by Baylor Medical Center at Grapevine granting a conditional use permit to amend the site plan approved by Ordinance No. 2000-121 to add a sixth floor to the facility and locate a generator on the lower level of the existing parking garage. The property is located at 1650 West College Street. Council Member Johnson, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2001-48 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE m* OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU01-26 TO AMEND THE APPROVED SITE PLAN OF ORDINANCE NO. 2000-121 TO ADD A SIXTH FLOOR TO THE FIVE- FLOOR FACILITY AND LOCATE A NEW GENERATOR ON THE LOWER LEVEL OF THE EXISTING PARKING GARAGE IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT, "PO" PROFESSIONAL OFFICE DISTRICT REGULATIONS AND "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH 14 06/19/01 DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU01-27 CLASSIC HUMMER Chairman Oliver reported the Commission voted 4-3 for approval of Conditional Use Application CU01-27 filed by Classic Hummer with the stipulation that the trees located to the southeast of the existing Arlington Grapevine Road be preserved with no parking of vehicles to be allowed in this area and this area to remain as open space and that the two pole signs be changed to monument signs. Approval grants a conditional use permit to establish an automotive dealership with sales and repair of new and used vehicles on property located at 2501 William D. Tate Avenue. Mayor Pro Tern Ware, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation with the stipulations relative to the trees, parking and monument signs and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Stewart & Freed Nays: Wilbanks & Johnson ORDINANCE NO. 2001-49 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU01-27 FOR AN AUTOMOTIVE DEALERSHIP WITH THE SALE AND REPAIR OF NEW AND USED VEHICLES IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS 15 06/19/01 ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN f. EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, CLASSIC HUMMER Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Classic Hummer with the open space as stipulated in the conditional use permit. The 7.778 acre property is located east of State Highway 121 and west of Stone Myers Parkway on the north side of Prospect Parkway. The site is being platted for development of a Hummer Dealership. Council Member Stewart, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Classic Hummer. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU01-28 TIRE STORE Chairman Oliver reported the Commission voted 7-0 for approval of Conditional Use Application CU01-28 filed by Tire Store granting a conditional use permit for a tire store with automotive repair on property located at 2115 Ira E. Woods Avenue. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the first reading of the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU01-28 TO ALLOW THE ESTABLISHMENT OF AN AUTOMOTIVE REPAIR FACILITY IN A DISTRICT ZONED "CC" COMMERCIAL DISTRICT REGULATIONS ALL 16 06/19/01 IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS AND PROVIDING AN EFFECTIVE DATE ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, SHAMROCK SHORES ADDITION Chairman Oliver reported the Commission voted 6-0-1 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Shamrock Shores Addition. The 0.239 acre property is located on the west side of Killarney Street, a private street easement, and is being platted for the development of a single family residence. Council Member Freed, seconded by Mayor Pro Tern Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Shamrock Shores Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, NELSON ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the final plat of Lot 1, Block 1, Nelson Addition. The 1.61 acre property is located on the north side of Hall- Johnson Road, east of Pool Road and is being platted for the development of a single family residence. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Nelson Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 17 06/19/01 ADJOURNMENT mu. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 9:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of July, 2001. APPROVED: William D. Tate Mayor ATTEST: Linda Huff 1/ City Secretary 18 UJK ITEM it 2 - MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGERe/ MEETING DATE: JUNE 19, 2001 SUBJECT: WORKSHOP - PROPOSED PERMIT FEES INCREASE RECOMMENDATION: Staff recommends Council consider amendments to Chapter 7 of the Grapevine Code of Ordinances relating to permit fees, take any necessary action, and authorize a public hearing for adoption of same. BACKGROUND: The Building Department has not had an increase in Building Permit Fees since 1987. A list of hypothetical projects with comparative fee data, as well as a cross section of real projects that were recently built, are attached as examples. The City of Grapevine building permit fees are lower than those assessed by neighboring cities. Staff proposes adoption of the fee schedule from the 1994 Uniform Building Code. In most cases the plan review and building permit fee would be approximately double the amount of our current fees. In order to avoid an applicant's attempt to use lower than actual project valuations, the Staff also proposes use of 'Building Standards' tables. The publisher of the building code, International Conference of Building Officials, publishes a periodical called "Building Standards". This periodical has tables based on regional empirical construction costs. In order to assess uniform fees, it is proposed to assign the published project valuation from "Building Standards" if it is higher than the claimed valuation. The proposal also includes an increase in Certificate of Occupancy fees from $25.00 to $50.00. Since Certificates of Occupancy involve a great deal of Staff time, the new fee is justified. Fence permits would be raised from $10.00 to $21.00. Staff is often asked to release 'partial permits' or `foundation only' permits for projects. These are usually released prior to full permit approval (often before full plan submittal), in order to facilitate the customers' project needs. However, the partial permits add time and paperwork to the normal process. A 10% fee for early releases or partial permits is proposed to recover the added cost. June 14, 2001 (8:57AM) Lastly, our current mechanical and plumbing fee schedules are very difficult and time consuming to use for Staff, and more importantly, our customers. We are proposing a fee schedule based on project square footage for new projects and additions. We have historically calculated only the electrical permit fee using this approach. Alterations and small 'simple trade permits' will use a revised fee schedule based on the contract amount for the work to be done. The new fees will also make the cost the same for plumbing, mechanical, and electrical contractors. It is anticipated that overall fees for mechanical, electrical, and plumbing permits will increase approximately 14% with the new fees. Staff recommends approval. SW/ga Proposed Fees June 13, 2001 (4:20PM) TABLE NO, 1-A BUILDING PERMIT FEES (CURRENT) 2 000.00 to and including $ ' 25 000.00 to and including $ 50,000.00 $10.00 1.50 for each additional $100.00 or fraction there , -judIng 100,000.00 $1.00 to $500.00 $10,00 for the first $5 OOO.ODIps $ 000.00 or fraction thereof, to and including $500.01 to$2,000.00 $32.50 for the first $2, plus $5.00 for each additional $1 000.00 or fraction thereof, 00 $2,000.01 to $25,D000 DO $170.50 for the first $25,000.00 plus_ $4.50 for each additional �1, 3.00 for each additional $1 () ()0 or fraction thereof, $25,000.01 to $50,0 lus $2,50 for each additional $11 000.00 or fraction thereof $50,000.01 to $109,000.06 $283$433.00 for the t st $1DD OOOA p 00 s $ $1oD,000.Do and up Other Inspections and Fees * minimum charge two hours $30.00/hour* minimum charge two hours) $30.OD/hour ................. ............ ....................._...... .....$25.00(hour` i minimum charge two hours) ecrfically indicated •..$3D.00/hour` ( Building permit Fees provisions of Section 108-8..........: .. .. 1. Inspections outside of normal business hours...... • �. Re -inspection fee assessed under p roved plans....... t 2. ections and inspections for which no fee is sp 3. Unscheduled insp by changes, additions or Independent Scto hool District shall be 25°!° of the fees established in Table No. 1- 4, Additional plan review requiredevine_GolleW Building permit fees for the Grap involved. 5 _ - - -----on, overhead, equipment, hourly wages and fringe benefits of the employees 'Or the total hourly cost to the jurisdlchon, whichever This cost shall Include sup I is greatest. (PROPOSED) TABLE NO. 1-A BUILDING PERMIT FEES FEE 2 000.00 25 000.00 TOTAL VALUATION - - 1,oD0.00, or fraction thereof, to and inclu ing $ 5� 000.00 $21.00 tirst $-- - -0 to and including $10�,000.00 lus $2.75 �p for eachdadd additional 00, or fraction thereof, to and inclu fin9 = $1.00 to $500.00 $21 00 for the 000.0� „lus $12.� 1,000.00>> or fraction thereof, to and including $ 5D0,000.Oo _ $5D1.00 to $2,000.01) $62.25 for the first - , 000. 0 plus $9.D0 for each additiona I1 coo, ! or fraction thereof, to and including $ $2,001.00 to $25.000,00 $349,76 for the first $25+ 6 25 for each additional D00.00 or fraction thereof, 001.00 to $50,000.00 or fraction thereof, to and including $25 p00 00574.75 ffor the first OOD.00 plus $ 001.00 to $100, g84.75 for the first 10�,000.0 plus $5.00 for each additional_ , gg7.25 for the first $500,000.0 plus $4.25 for each additional $1,000.0�, $50, 000.00, or fraction thereof $100,001.00 to $5DQ a �OQ 0D $2 001.00 to $1+ $1 o00 000.00 000,00"o plus $2.75 for each additional$1+ $590, H ffgp�CTI .. AND FEES: $yp_ (minimum cha g -h hours) for the first $1, 07 ER 1 gaz 'Do per hour ( i r per hour' $1,0o0,0o1.00 and up . ............ . charge- one-half hour .. _............... _ ....... _... mina 4200 per hour" (mi I. Certificate of Occupancy...... ... ...., Pe hour' .. ........... . Inspections outside of normal business hours.... ...,.$4 is 2. ctual c s ection fees assessed under provisions of Section 108. 2 0 3• Remsp i eafically indicated.... r re Po a 4, Inspections for which no feeby changes, additions or ect o'nssoroboth $ ..- ..... Per it fee ermit fee g, Additional plan review requiredo of building permit fee in addition toebm tdflee Ina ddition to building P artial permit ..._ pri is b 8eo� of building p Standards' publication, or the 8. For use of outside consultants for plan checking and insp Fees 7. Foundation permits or any P rou R-3 private residences)... the Building Official to ees involved. established in Table No. 1-A- guiding er not applicable tog p endent school Olstnct.--- 25°� of the fiects may be approved by e benefits Of the emp Y g• plan review fee ( e ui mant, hourly wages an trin0 Building permit fees for the Grapevine_ eofe9 vrlle Indep overhead, q P tonal construocelct vaauatfons foblunlquehor unusuairPr°I gut ng g, @ ervision, 1o. Project valuation to be determined Y minrea es . -f Is cost shall include sup contract valuation. other diction, wme hichevmods to, eems the g e t .:Orthe total hourly cost of the j Actual costs include administrative and overhead costs. SAMPLE PROJECTS 1515 WEST STATE HWY. 114 - BEST BUY— 45,004 SQ.FT. — $2,100,000 VALUATION CITY I BUILDING PERMIT FEE Southlake Colleyville Keller Grapevine — proposed Euless Grapevine - current Fort Worth Bedford Flower Mound Coppell 635 WESTPORT PKWY CITY Southlake Colleyville Keller Grapevine — proposed Euless Grapevine - current Fort Worth Flower Mound 16,074.50 15, 879,19 15, 879.19 13,161.00 12 702.20 8,J64.45 7,087.00 5,739.00 4,700A0 3,400.00 — SHELL O! CE/WAREHOUSE — 49,258 SQ.FT — $1,102,394 VALUATION BUILDING PERMIT FEE 9,867.50 9867.50 8,,f37.00 5,933.20 4,855.95 4,694.00 3,844.35 Bedford 3,743.50 Coppell 1,331.45 3000 GRAPEVINE MILLS — POLAR ICE — 78,363 SQ.FT. — $750,000 VALUATION CITY I BUILDING PERMIT FEE Flower Mound 8,036.30 Southlake 7,899.50 Colleyville 7,293.83 Keller 7,293.83 Grapevine — proposed 6,517.60 Coppell 5,735.00 Euless 4,597.32 Fort Worth 3,547.00 Grapevine - current 3,395.70 Bedford 2,789.50 1155 W. WALL STREET —MIKE WARE OFFICE BUILDING — 3,930 SQ.FT. — $250,000 VALUATION CITY BUILDING PERMIT FEES Southlake 3,274.50 Colleyville 3,025.68 Keller 3,025.68 Euless 2567,25 Grapevine — proposed 2,S1.00 I Fort Worth 1,597.00 Grapevine - current 1,414.45 Bedford 1,164.50 Coppell 525.00 Flower Mound 444.75 1235 WILLIAM D. TATE AVE. — SILVER FOX / GOOD EATS — 7,085 SQ.FT. — $171,000 VALUATION CITY BUILDING PERMIT FEE j Southlake 2,484.50 Colleyville 2,295.73 j Keller 2,295.73 j Grapevine — proposed 2,050.00 Euless 1,947.89 Fort Worth 1,140.00 j Grapevine - current 1,007.33 Flower Mound 908.50 j Bedford 888.00 Coppell I 400.00 1217 WEST STATE HIGHWAY 114 — FAMOUS FOOTWEAR REMODEL — 12,410 SQ.FT. - $90,000 VALUATION j CITY I BUILDING PERMIT FEES Southlake 1,649.50 Colleyville 1,524.19 Keller 1,524.19 JI j Flower Mound 1,441.00 j Grapevine — proposed 1,361.00 Euless j 1,293.25 I Fort Worth 788.00 j Grapevine - current 763.95 Bedford 594.50 Coppell 300.00 HYPOTHETICAL PERIVIITS/FEES NEW RETAIL: 50,000 SQ. FT., $1,702,000 VALUATION CITY Southlake Colleyville Keller Grapevine — proposed Euless Grapevine - current Fort Worth Flower Mound Bedford Coppell CITY BUILDING PERMIT FEE 13, 885.00 13, 482.00 13,482.00 1 11,456.00 10, 947.02 7,322.70 6,131.00 5,200.00 1 4,943.00 3,750.00 NEW OFFICE BUILDING: 5000 SQ.FT, $236,000 VALUATION Southlake Colleyville Keller Grapevine — proposed Euless Fort Worth Grapevine - current Bedford Flower Mound Coppell BUILDING PERMIT FEE j 3,134.50 L2 2, 896.33 2,896.33 2,586.00 2,457.49 1, 538.00 1,275.45 1 115.50 � 60.00 600.00 I SINGLE FAMILY RESIDENTIAL: 3000 SQ.FT., $200,000 VALUATION CITY I Keller Euless Southlake Grapevine — proposed Colleyville Fort Worth Flower Mound Coppell Bedford Grapevine - current BUILDING PERMIT FEE 2,563.69 2,175.25 2,060.00 1,387.00 1,253.75 1,187.00 1,150.00 1,125.00 730.00 683.00 INTERIOR ALTERATION IN A RETAIL CENTER: 5000 SQ.FT., $75,000 VALUATION CITY Southlake Colleyville Keller Grapevine — proposed Euless Fort Worth Flower Mound Grapevine - current Bedford Coppell O:\sw\hypopermits BUILDING PERMIT FEE 1,462.00 1,350.93 1,350.93 1,206.00 1,146.25 707.00 700.00 590.70 527.00 250.00 CITY Southlake Coppell Flower Mound Grapevine — proposed Fort Worth Colleyville Euless Keller Bedford Grapevine - current OAsMhyposa m pl a proj acts CERTIFICATE OF OCCUPANCY 50.00 50.00 50.00 I 50.00 48.00 47.00 47.00 45.00 40.00 25.00 I Mechanical, Electrical, and Plumbing Permit Fees TYPE OF OCCUPANCY BUILDING AREA (SQFT) PERMIT FEES AMOUNT DUE EACH TRADE I. R-3 1 - 749 $ 33.25 SINGLE FAMILY, DUPLEX, 750 - 1,199 $ 49.88 TOWNHOUSE, 1,200 - 1,500 $ 63.18 NEW CONSTRUCTION & ADDITIONS 1,501 - 1,750 $ 76A8 (PER UNIT) 1,751 - 2,000 $ 83.13 2,001 - 2,250 $ 89.78 TOTAL SQ. FOOT UNDER ROOF 2,251 - 3,000 $ 96.43 3.,001 - 3,500 $ 103.08 3,501 - 4,000 $ 109.73 $ 4,001 + $ _ 120.37 I EACH TRADE II. A, E, I, R-1 1 - 500 $ 37.00 HOTELS, APARTMENTS, 501 - 100,000 $ 17.50 +.035 1 PER DRINKING/DINING, EDUCATIONAL, 100,001. 500,000 $ 3,500.00+.03 SQUARE ASSEMBLY, INSTITUTIONAL 500,001 + $ 15,000.00+.02 FOOT EACH TRADE 111. B, F, H, M, S, U 1 - 500 $ 37.00 OFFICE, RETAIL, WHOLESALE, 501 - 50,000 $ 32.00+.01 PER GARAGES, FACTORIES, 50,001 - 100,000 $ 182.00 +.007 QUARE WORKSHOPS, SERVICE STATIONS, 100,001 + $ 582.00 +.003 FOOT WAREHOUSE $ CONTRACT EACH TRADE IV. ANY OCCUPANCY GROUP, VALUATION OF WORK ALTERATIONS, 0 - 500 $ 37.00 SHELL COMPLETIONS 501 - 1,500 $ 45.00 1,501 - 3,000 $ 57.00 " 3,001 - 5,000 $ 72.00 CONTRACT VALUATION OF WORK: 5,001 - 50,000 $ 27.00 + .0" PER 50,001 - 100,000 $ 127.00+,007 $1'000, 00 $ 100,001 - 500,000 $ 327.00+.005 VALUATION $ 500,000+ $ 1,327.00+.003 EACH TRADE V. IRRIGATION SYSTEMS $ 37.00 MOBILE HOME SERVICE $ 37.00 TEMPORARY POLE SERVICE $ 37.00 SWIMMING POOLS $ 37.00 $ OTHER INSPECTIONS AND FEES • INSPECTIONS OUTSIDE NORMAL BUSINESS HOURS (2HR MINIMUM) .................................................................. $42.00/HOUR* REINSPECTIONFEES...................................................................................................................................... $42.00/HOUR • PERMITS FOR WHICH NO FEE IS SPECIFICALLY INDICATED.................................................................................$37.00 • INSPECTIONS FOR WHICH NO FEE IS SPECIFICALLY INDICATED(112 HOUR MINIMUM) ........................................... $42.00/HOUR • ADDITIONAL PLAN REVIEW REQUIRED BY CHANGES, ADDITIONS, OR REVISIONS TO APPROVED PLANS .............. $42.00/HOUR • BUILDING PERMIT FEES FOR THE GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT SHALL BE 25% OF THE FEES ESTABLISHED IN THIS TABLE • FOR USE OF OUTSIDE CONSULTANTS FOR PLAN CHECKING AND INSPECTIONS, OR BOTH..............................ACTUAL COSTS** *OR THE TOTAL HOURLY COST TO THE JURISDICTION WHICHEVER IS GREATER. **ACTUAL COSTS INCLUDE ADMINISTRATIVE AND OVERHEAD COSTS. PROPOSED