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HomeMy WebLinkAbout2020-03-03 Regular Meeting * CITY OF GRAPEVINE, TEXAS G APVIN, E. REGULAR CITY COUNCIL MEETING AGENDA .T L,, x Ij s TUESDAY, MARCH 3, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:15 p.m. Dinner - City Council Conference Room 6:45 p.m. Call to Order of City Council Meeting - City Council Chambers 6:45 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:45 p.m. - City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Historic Preservation (428 East Wall Street), and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City-, deliberate the offer of a financial or other incentive-, with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Paul Slechta 3. Posting of the Colors and Pledges of Allegiance: Boy Scouts CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 5. Consider Resolution No. 2020-006 cancelling the 2020 General Election scheduled for Saturday, May 2, 2020 due to no opposed candidates being on the ballot, declaring the candidates for Council Place 5 and Place 6 elected, and taking any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider declaring certain items surplus property and authorizing their sale through public auction. Chief Financial Officer recommends approval. 7. Consider an annual contract for office supplies with Office Depot, Inc. Chief Financial Officer recommends approval. 8. Consider the sole source purchase of outdoor warning system enhancements from Goddard Enterprises. Fire Chief recommends approval. 9. Consider the renewal of an annual contract for emergency medical supplies with Bound Tree Medical, LLC. Fire Chief recommends approval. 10. Consider the purchase of rescue team protective equipment from Safeware. Fire Chief recommends approval. 11 . Consider the sole source purchase of one Power Pro ambulance stretcher from Stryker Sales. Fire Chief recommends approval. 12. Consider the renewal of an annual contract for parks janitorial services with PureService Corporation. Parks and Recreation Director recommends approval. 13. Consider the purchase of resurfacing services at Dove Waterpark Sprayground and Dove Waterpark from Sunbelt Pools. Parks and Recreation Director recommends approval. City Council March 3, 2020 Page 2 14. Consider the renewal of the annual contracts for masonry services with Chibli Stone Works, Inc., Caststone Solutions Co. and Austin Masonry Construction for masonry services. Parks and Recreation Director recommends approval. 15. Consider the purchase of ten door openers for the Public Safety Building from DH Pace. Police Chief and Public Works Director recommend approval. 16. Consider the purchase of a 2020 Chevrolet Malibu from Reliable Chevrolet for the Police Department. Police Chief and Public Works Director recommend approval. 17. Consider the renewal of an annual contract for janitorial services with Regent Services. Public Works Director recommends approval. 18. Consider an annual contract renewal for software updates, software support and software maintenance with Cartegraph OMS Software for the Public Works Department operations and asset management system. Public Works Director recommends approval. 19. Consider the minutes of the February 18, 2020 Regular City Council meeting and February 24, 2020 Special City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 28, 2020 by 5:00 p.m. GRA►'Ey vi im Tara Brooks, TRMC, CRM wti i City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council March 3, 2020 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of March, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Pro Tem Darlene Freed called the meeting to order at 6:48 p.m. Item 1. Executive Session Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Historic Preservation (428 East Wall Street), and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:50 p.m. Mayor William D. Tate and Council Member Sharron Rogers joined Council at the start of the Executive Session. The closed session ended at 7:33 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. Relative to Section 551.072, City Manager Bruno Rumbelow requested Council approve the sale of 428 East Wall Street consistent with the discussions in Executive Session and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion was made to approve the sale of 428 East Wall Street consistent with the discussions in Executive Session and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Relative to Section 551.087, City Manager Rumbelow requested Council approve the 2nd Amended and Restated Economic Development Agreement with Stand Rock Grapevine LLC and approve the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve the 2nd Amended and Restated Economic Development Agreement with Stand Rock Grapevine LLC and approve the City Manager to execute same and all associated documents and to take all other necessary action. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:37 p.m. REGULAR MEETING Item 2. Invocation Council Member Paul Slechta delivered the invocation. Item 3. Postina of the Colors and Pledaes of Alleaiance Scout Unit Troop 1928 posted the colors and led the Pledges of Allegiance. City Council March 3, 2020 Page 2 Item 4. Citizen Comments Gary McFadden, 955 Easy Street, Grapevine, addressed the potholes on Sunshine Lane, the construction on Dallas Road, and requested additional stop signs at the intersection of Jean Street and Nash Street. NEW BUSINESS Item 5. Consider Resolution No. 2020-006 cancelling the 2020 General Election scheduled for Saturday, May 2, 2020 due to no opposed candidates being on the ballot, declaring the candidates for Council Place 5 and Place 6 elected, and taking any necessary action. City Secretary Tara Brooks presented this item to Council. The 2020 General Election was called by City Council on February 4. The filing period began on January 15 and ended on February 14. Chris Coy applied for City Council Place 5 and Duff O'Dell applied for City Council Place 6. No other applications were received by the deadline. Motion was made to approve Resolution No. 2020-006 cancelling the May 2, 2020 General Election and declaring Chris Coy elected to City Council Place 5 and Duff O'Dell elected to City Council Place 6. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2020-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING UNOPPOSED CANDIDATES IN THE MAY 2, 2020 GENERAL CITY ELECTION ELECTED TO OFFICE; CANCELING THE ELECTION; DECLARING THE CANDIDATES ELECTED; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. A member of the audience and Council Member O'Dell requested item 16 be removed from the consent agenda. This item was considered after the remaining consent agenda items. City Council March 3, 2020 Page 3 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 6. Consider declaring certain items surplus property and authorizing their sale through public auction. Chief Financial Officer Greg Jordan recommended declaring certain items as surplus property and authorizing their sale through public auction. These items include vehicles, utility vehicles, vehicle equipment, trucks, dump trucks, exercise equipment, Christmas decorations, copiers, printers, filing cabinets, bookcases, boat motors, a drafting table, park benches, picnic tables, tool boxes, lifeguard stands, ladders and spin bikes ready for auction due to item age or condition. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 7. Consider an annual contract for office supplies with Office Depot, Inc. Chief Financial Officer Jordan recommended approval of the agreement with Office Depot, Inc. for an annual estimated budgeted amount of $125,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the sole source purchase of outdoor warning system enhancements from Goddard Enterprises. Fire Chief Darrell Brown recommended approval of the purchase of the enhancements to the outdoor warning system for an amount not to exceed $33,423. The enhancements include upgrades of 11 of the 14 siren control units, three of the 14 siren controller cards, two activation base stations, and the digital control siren software that is necessary to monitor and activate the system. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council March 3, 2020 Page 4 Item 9. Consider the renewal of an annual contract for emergency medical supplies with Bound Tree Medical, LLC. Fire Chief Brown recommended approval the annual contract for emergency medical supplies for the mobile intensive care units for an estimated annual amount of $130,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the purchase of rescue team protective eauiament from Safeware. Fire Chief Brown recommended approval of the purchase of rescue team protective equipment for the Northeast Fire Department Association Technical Rescue Team for an amount not to exceed $34,900. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the sole source purchase of one Power Pro ambulance stretcher from Stryker Sales. Fire Chief Brown recommended approval of the purchase of a Power Pro ambulance stretcher for an amount not to exceed $15,181. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual contract for parks janitorial services with PureService Corporation. Parks and Recreation Director Kevin Mitchell recommended approval of the annual contract for parks janitorial services for an estimated amount of $300,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell City Council March 3, 2020 Page 5 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the purchase of resurfacing services at Dove Waterpark Sprayground and Dove Waterpark from Sunbelt Pools. Parks and Recreation Director Mitchell recommended approval of the purchase of resurfacing services, for a total amount not to exceed $116,036, at Dove Waterpark Sprayground and Dove Waterpark. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of the annual contracts for masonry services with Chibli Stone Works, Inc., Caststone Solutions Co. and Austin Masonry Construction for masonry cPrvi�Pc Parks and Recreation Director Mitchell recommended approval of the renewal of the annual contracts for masonry services for an estimated annual amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase of ten door openers for the Public Safety Building from DH Pace. Police Chief Mike Hamlin and Public Works Director Bryan Beck recommended approval of the purchase of ten garage door openers for a total amount not to exceed $21,093. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council March 3, 2020 Page 6 Item 17. Consider the renewal of an annual contract for janitorial services with Regent Services. Public Works Director Beck recommended approval of the renewal of the annual contract for janitorial services to be performed at various City facilities for an annual estimated amount of $550,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider an annual contract renewal for software updates, software support and software maintenance with Cartegraph OMS Software for the Public Works Department operations and asset management system. Public Works Director Beck recommended approval of the renewal of the software contract with Cartegraph OMS Software for a total amount of $51,331.14. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the minutes of the February 18, 2020 Regular City Council meetin and February 24, 2020 Special City Council meeting_ City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of a 2020 Chevrolet Malibu from Reliable Chevrolet for the Police Deaartment. Michael Schwartz, Creekwood Estates, Grapevine, requested the City look at electronic vehicles. Police Chief Mike Hamlin answered questions from Council. City Council March 3, 2020 Page 7 Motion was made to approve the purchase of a 2020 Chevrolet Malibu for a total amount not to exceed $17,561. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:50 p.m. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of March, 2020. APPROVED: ---1) ,46._. William D. Tate Mayor ATTEST: ORA►'Ey vi im Tara Brooks ILU City Secretary City Council March 3, 2020 Page 8