HomeMy WebLinkAboutItem 22 - Election CC ITEM #22
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AP RI L 1
SUBJECT: ELECTION SERVICES CONTRACT FOR MAY 11, 2013 CITY
OFFICER AND CHARTER AMENDMENT ELECTION
RECOMMENDATION:
City Secretary recommends approval of a joint election agreement with Tarrant County to
provide election services and equipment for the May 11, 2013 City Officer and Charter
Amendment Election.
FUNDING SOURCE:
Funding is available in the City Secretary's Election Account 100-44540-103-1.
BACKGROUND INFORMATION:
The joint election contract with Tarrant County provides for election services and
equipment for the May 11, 2013 City Officer and Charter Amendment Election. The
Community Activities Center, 1175 Municipal Way, will host early voting by personal
appearance and for voter convenience, citizens may also vote at other early voting
locations situated in Tarrant County. Grapevine voters will have the opportunity to cast
their ballot in two City Council races, Places 3 and 4, and on a Charter Amendment
proposition relative to Mayor and Council term limits.
Early voting and Election Day voting will be conducted in compliance with the Texas
Election Code. The 2002 Help America of Act, "HAVA", provides that voting systems
must be accessible for individuals with disabilities in a manner that provides the same
opportunity for privacy and independence as other voters. Therefore, each polling place
must have at least one Direct Recording Electronic System (DRE) available.
Contract provides:
• Tarrant County will supply all required voting equipment and personnel for one early
voting location and one election day location
• Grapevine voters will be able to early vote at any of the early voting locations within
Tarrant County
• Estimated cost fors i s is $11,276
A copy of the contract, early voting locations and Ballot are attached.
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April 8,2013(1:0 PM)
CC ITEM #22
THE STATE OFT S
COUNTY OF TA
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and
the following political subdivisions located entirely or partially inside the boundaries of Tarrant County:
City of Arlington City of Saginaw
City of Azle City of Sansom Park
City of Bedford City of Watauga
City of Crowley Town of Westlake
City of Dalworthington Gardens Arlington Independent School District
City of Euless Azle Independent School District
City of Everman Birdville Independent School District
Forest Hill Library District Carroll Independent School District
City of Fort Worth Castleberry Independent School District
City of Grand Prairie Crowley Independent School District
City of Grapevine Eagle Mountain-Saginaw Independent School District
City of Haltom City Everman Independent School District
City of Hurst Fort Worth Independent School District
City of Keller Hurst-Euless-Bedford Independent School District
Town of Lakeside Keller Independent School District
City of Lake Worth Kennedale Independent School District
Town of Pantego Mansfield Independent School District
City of Pelican Bay Northwest Independent School District
City of River Oaks Tarrant Regional Water District
This contract is made pursuant to Texas Election Code Sections 31.092 and 271,002 and Texas Education Code
Section 11.0581 for a joint May 11, 2013 election to be administered by Steve aborn, Tarrant County Elections
Administrator, hereinafter referred to as"Elections Administrator."
RECITALS
Each participating authority listed above plans to hold a general and/or special election on May 11, 2013.
The County owns an electronic voting system, the Hart InterCivic eSiate/eScan Voting System(Version 6.2,11),
which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is
compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012,
The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County
for such use and to share in certain other expenses connected with joint elections in accordance with the applicable
provisions of Chapters 31 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS
AGREED as follows:
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I. ADMINISTRATION
The parties agree to hold a "Joint Election"with each other in accordance with Chapter 271 of the Texas Election
Code and this agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and handle all aspects
of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Tarrant
County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement.
The Tarrant County Elections Administrator shall serve as the administrator for the Joint Election; however, each
participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct
of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and
actions to be taken by the officers of each participating authority as necessary.
It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting
system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election
services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases,
costs shall be pro-rated among the participants according to Section XI of this contract.
At each polling location,joint participants shall share voting equipment and supplies to the extent possible. The
participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance
shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is
ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.
11. LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation, adoption, and publication of all required
election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the
participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be
responsible for the preparation and publication of all voting system testing notices that are required by the Texas Election
Code.
Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each
participating authority, including translation to languages other than English. Each participating authority shall provide a
copy of their respective election orders and notices to the Tarrant County Elections Administrator.
The Elections Administrator shall prepare a submission, on behalf of all participating authorities,to the United
States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting
Rights Act of 1965, as amended. The Elections Administrator will provide to each participating authority a photocopy of
the joint submission and any correspondence from the Department of Justice.
The joint submission prepared by the Elections Administrator will not include submission of information for any
special elections held by the participating authorities. Participating authorities are hereby notified and encouraged to
prepare their own submissions to the United States Department of Justice for special election procedures, or any changes
that are specific to their own political subdivision.
By signing this agreement,each participating authority certifies that it has no unresolved preclearance or
voting rights issues known to it that would preclude or delay Department of Justice preclearance of the joint
election.
The Elections Administrator will file an amended submission to the United States Department of Justice in the
event that any polling places are changed after the original submission is filed, including changes resulting from the
withdrawal of one or more participating authorities pursuant to Section X11 of this contract.
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Ill. VOTING LOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all election day voting
locations.Voting locations will be, whenever possible,the usual voting location for each election precinct in elections
conducted by each participating city, and shall be compliant with the accessibility requirements established by Election
Code Section 43.034 and the Americans with Disabilities Act(A A). The proposed voting locations are listed in
Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections
Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The
Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A.
If polling places for the May 11, 2013 joint election are different from the polling place(s) used by a participating
authority in its most recent election, the authority agrees to post a notice no later than May 10,2013 at the entrance to any
previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's
polling place names and addresses in effect for the May 11, 2013 election. This notice shall be written in both the English
and Spanish languages.
IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
Tarrant County shall be responsible for the appointment of the presiding judge and alternate judge for each polling
location. The Elections Administrator shall make emergency appointments of election officials if necessary.
Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place
officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965,
as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall
have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not
bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the
polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority
or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at
that polling place.
The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of
Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for
the Joint Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The
Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election
supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his
appointment,the time and location oft inin and distribution of election supplies, and the number of election clerks that
the presiding judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant
to Texas Election Code Section 32.091. The election judge will receive an additional sum of$25.00 for picking up the
election supplies prior to election day and for returning the supplies and equipment to the central counting station after the
polls close.
Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated
at the same hourly rate that they are to be paid on election day.
The Elections Administrator may employ other personnel necessary for the proper administration of the election,
including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during
early voting and on election day, and for the efficient tabulation of ballots at the central counting station. Part-time
personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be
compensated at the hourly to set by Tarrant County in accordance with Election Code Sections 87.005, 127.004, and
127.006.
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V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited
to, official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the
election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each
polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs,
At each polling location,joint participants shall share voting equipment and supplies to the extent possible. The
participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance
shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is
ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.
The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other
information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a
proper election.
Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions
showing the order and the exact manner in which the candidate names and/or proposition(s)are to appear on the official
ballot(including titles and to in each language in which the authority's ballot is to be printed). Each participating authority
shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or
propositions.
The joint election ballots that contain ballot content for more than one joint participant because of overlapping
territory shall be arranged in the following order: Independent School District, City, Water District(s), College District, and
other political subdivisions.
Early Voting by Personal Appearance shall be conducted exclusively on Tarrant County's elate electronic voting
system. On election day, voters shall have a choice between voting on the eSlate electronic voting system or by a paper
ballot that is scanned at the polling place using Tarrant County's eScan voting system. Provisional ballots cast on election
day will be cast only on the elate electronic voting system to prevent the possibility of paper provisional ballots from being
immediately counted via the eScan ballots nner.
The number of paper ballots printed for election day voting shall be, at a minimum, equal to the same election day
turnout as in the last comparable election plus 25 percent of that number,with the final number of ballots ordered per
polling place or precinct adjusted upward to end in a number divisible by 50,
The Elections Administrator shall be responsible for the preparation,testing, and delivery of the voting equipment
for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as
required by Election Code Section 129.051(g).
VI. EABLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the
Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating
authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The
participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist
in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at
an hourly rate set by Tarrant County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks
who are permanent employees of the Tarrant County Elections Administrator or any participating authority shall serve in
that capacity without additional compensation.
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Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment"B"of this
document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting
locations.
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by
mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted
by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections
Administrator for processing.
The Elections Administrator shall post on the county website each participating authority's early voting report on a
daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section
87.121(g)of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the
county welosite no later than 8:00 AM each business day.
VII. EARLY VOTING BALLOT BOARD
Tarrant County shall appoint an Early Voting Ballot Board (EVBB)t o p rocess early voting results from the Joint
Election. The Presiding Judge,with the assistance of the Elections Administrator, shall appoint two or more additional
member's to constitute the EVBB. The Elections Administrator shall determine the number of EVBB member's required to
efficiently process the early voting ballots.
Vill, CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central and remote counting
stations to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this
agreement.
The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas
Election Code, appoint the following central counting station officials:
Counting Station Manager- Steve Rcorn, Tarrant County Elections Administrator
Tabulation Supervisor: Stephen Vickers, Tarrant County Elections Operations Manager
Presiding Judge: Elouise Kennedy
Alternate Judge: Emma Allen
The counting station manager or his representative shall deliver timely cumulative reports of the election results as
precincts report to the central and remote counting stations and are tabulated. The manager shall be responsible for
releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and
general public by distribution of hard copies at the central counting station and by posting to the Tarrant County web site.
To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant County's voting
equipment will not be released to the participating authorities at the remote collection sites or by phone from individual
polling locations.
The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with
Election Code Section 67.004 after all precincts have been counted, and will deliver a copy of these unofficial canvass
reports to each participating authority as soon as possible after all returns have been tabulated. Each participating
authority shall be responsible for the official canvass of its respective election(s).
The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the
Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload
these reports for each participating authority unless requested otherwise.
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The Elections Administrator shall be responsible for conducting the post-election manual recount required by
Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies
of the recount, if waiver is denied,will be provided to each participating authority and the Secretary of State's Office.
I.X. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE TA COUNTY
Each participating authority with territory containing population outside Tarrant County agrees that the Elections
Administrator shall administer only the Tarrant County portion of those elections.
The Elections Administrator is not responsible for conducting the Northwest IS D election in the Tarrant County
territory within the Town of Trophy Club. Northwest IS D agrees to contract for election services with Denton County for its
Tarrant County voters in Trophy Club.
X. RUNOFF ELECTIONS
Each participating authority shall have the option of extending the terms of this agreement through its runoff
election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless
the participating authority notifies the Elections Administrator in writing within 3 business days of the original election.
Each participating authority shall reserve the right to reduce the number of early voting locations and/or election
day voting locations in a runoff election. If necessary, any voting changes made by a participating authority between the
original election and the runoff election shall be submitted by the authority making the change to the United States
Department of Justice for the preclearance required by the Federal Voting Rights Act of 1965, as amended.
Each participating authority agrees to order any runoff election(s)at its meeting for canvassing the votes from the
May 11, 2013 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to
expedite preparations for its runoff election.
Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary,
shall be Saturday, June 15, 2013.
X1. ELECTION EXPENSES AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs,
unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average
cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the
expenses equally among the total number of polling places. Costs for polling places shared by more than one participating
authority shall be pro-rated equally among the participants utilizing that polling place.
It is agreed that charges for election day judges and clerks and election day polling place rental fees shall be
directly charged to the appropriate participating authority rather than averaging those costs among all participants.
If a participating authority's election is conducted at more than one election day polling place, there shalt be no
charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has
fewer than 50%of the total registered voter's served by that polling place, except that if the number of registered voters in
all of the authority's polling places is less than the 50%threshold,the participating authority shall pay a pro-rata share of
the costs associated with the polling place where it has the greatest number of registered voters.
Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with
each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated
with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular(non-
temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site.
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Birdville IS D agrees to pay the entire cost for Early Voting by Personal Appearance at the W. G. Thomas
Colisuem, the Birdville ISD Fine Arts/Athletics Complex, and at all of its school campus locations.
Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each
participating authority's voters.
. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters
in Tarrant County, and that do not have an election day polling place or early voting site within their Tarrant County territory
shall pay a flat fee of$400 for election expenses.
Each participating authority agrees to pay the Tarrant County Elections Administrator an administrative fee equal
to ten percent (110%)of its total billable costs in accordance with Section 31.100(d)of the Texas Election Code.
The Tarrant County Elections Administrator shall deposit all funds payable under this contract into the appropriate
fund(s)within the county treasury in accordance with Election Code Section 31.100.
X11. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in
accordance with Sections 2.051 -2.053 of the Texas Election Code. The withdrawing authority is fully liable for any
expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten
percent(10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall
be refunded, minus the aforementioned expenses and administrative fee if applicable.
It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the
remaining participating authorities, with the exception of the early voting site located at the Tarrant County Elections
Center, may be dropped from the joint election unless one or more of the remaining participating authorities agree to fully
fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall
be provided to the remaining participants within five days after notification of all intents to withdraw have been received by
the Elections Administrator.
Xill. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint
Election as authorized by Section 271,010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the public in
accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election
records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county
records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records
are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of
the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or
open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment,
whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed
with the participating authority.
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XIV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the
presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the
Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating
authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as
Recount Coordinator.
The Elections Administrator agrees to provide advisory services to each participating authority as necessary to
conduct a proper recount.
XV. MISCELLANEOUS PROVISIONS
1. It is understood that to the extent space is available, other districts and political subdivisions may wish to
participate in the use of the County's election equipment and voting places, and it is agreed that the
Elections Administrator may contract with such other districts or political subdivisions for such purposes
and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the
participating authorities.
2. The Elections Administrator shall file copies of this document with the Tarrant County Judge and the
Tarrant County Auditor in accordance with Section 31.099 of the Texas Election Code.
3. Nothing in this contract prevents any party from taking appropriate legal action against any other party
and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Tarrant County, Texas.
5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
S. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local
governments, and any other entities with local jurisdiction,
T The waiver by any party of a breach of any provision of this agreement shall not operate as or be
construed as a waiver of any subsequent breach.
8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.
I. COST ESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for each participating authority under the terms of this agreement is listed below.
Each participating authority agrees to pay the Tarrant County Elections Administrator a deposit of approximately 75%of
this estimated obligation within 15 days after execution of this agreement. The exact amount of each participating
authority's obligation under the terms of this agreement shall be calculated after the May 11, 2013 election (or runoff
election, if applicable), and if the amount of an authority's total obligation exceeds the amount deposited, the authority shall
pay to the Elections Administrator the balance due within 30 days after the receipt of the final invoice from the Elections
Administrator. However, if the amount of the authority's total obligation is less than the amount deposited, the Elections
Administrator shall refund to the authority the excess amount paid within 30 days after the final costs are calculated.
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CC ITEM
The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall
be as follows:
Actual# Billed# Estimated Deposit
Political Subdivision Polls Polls Cost Due
City of Arlington 28 14.00 $60,963 $45,800
City of Azle 1 0.33 $2,707 $2,100
City of Bedford 1 0.50 $6,769 $5,100
City of Crowley 1 0.50 $4,984 $3,800
City of Dalworthin ton Gardens 1 0.50 $3,537 $2,700
City of Euless 2 1.50 $8,465 $6,400
-City of Everman 1 0.50 $3,792 $2,900
Forest Hill Library District 1 1.00 $5,323 $4,000
City of Fort Worth 66 27.33 $121,745 $91,400
City of Grand Prairie 4 2.00 $9,825 $7,400
City of Grapevine 1 1.00 $11,276 $8,500
City of Haltom City 2 1.00 $6,802 $5,200
City of Hurst 1 0.50 $5,643 $4,300
City of Keller 2 1.00 $6,467 $4,900
Town of Lakeside 1 0.50 $4,128 $3,100
City of Lake Worth 1 1.00 $6,072 $4,600
Town of Pante o 1 0.50 $3,537 $2,700
City of Pelican Bay 1 0.33 $2,652 $2,000
City of River Oaks 1 0.33 $3,220 $2,500
City of Saginaw 1 0.50 $4,851 $3,700
City of Sansom Park 1 0.50 $4,128 $3,100
City of Watauga 1 0.50 $5,205 $4,000
Town of Westlake 1 0.50 $4,848 $3,700
Arlington ISD 33 14.00 $61,114 $45,900
Azle ISD 4 1.17 $5,066 $3,800
Birdville ISD 14 5.50 $87,349 $65,600
Carroll ISD 5 1.00 $14,881 $11,200
Castleberry ISD 5 1.67 $7,447 $5,600
Crowley ISD 18 4.00 $20,925 $15,700
Eagle Mountain-Saginaw ISD 13 3.17 $14,833 $11,200
Everman ISD 7 1.17 $5,723 $4,300
Fort Worth ISD 34 10.33 $49,522 $37,200
Hurst-Euless-Bedford ISD 10 2.50 $21,031 $15,800
Keller ISD 17 4.83 $31,361 $23,600
Kennedale ISD 6 1.00 $9,906 $7,500
Mansfield ISD 15 7.00 $32,899 $24,700
Northwest ISD 13 3.50 $24,172 $18,200
Tarrant Regional Water District 137 76.83 $307,417 $230,600
TOTALS 194.00
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XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to-wit:
(1) It has on the —day of , 2013 been executed by the Tarrant County Elections
Administrator pursuant to the Texas Election Code so authorizing;
(2) It has on the 16th day of April, 2013 been executed on behalf of the City of Grapevine, Texas pursuant to
an action of the City Council of the City of Grapevine, Texas so authorizing;
ACCEPTED AND AGREED TO BY THE TARRANT COUNTY ELECTIONS ADMINISTRATOR:
APPROVED:
STEVE RABORN
ACCEPTED AND AGREED TO BY THE CITY OF GRAPEVINE, TEXAS:
APPROVED: ATTEST:
WILLIAM D. TATE, MAYOR JODI C. BROWN, CITY SECRETARY
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EARLY VOTING FOR MAY 11,2013
(VOTACIONADELANTADA DE I I DEAM YO DE 2013) CC ITEM #22
JOINT GENERAL AND SPECIAL ELECTIONS
(ELECCIONES GENERALES Y ESPECIALES CONJUNTAS)
This schedule of early voting locaVons,dates and times applies to voters in the following cities,towns,schools,library and water districts
(Este homna de,caselas do volocOn",?Wada,sus kchas Uempos apfican a votantes en Jes sigmentes card s,pueblos,escolares,
AbrWaydisidlosdeagugi.,Arlington,Azle,Bedford,Crowley,Calworthington Gardens,Euless,Everman, Fort Worth Districts 2,4,5,and 8,
Grand Prairie,Grapevine,Haltom City,Hurst,Keller,Lakeside,Lake Worth,Pantago,Pelican Bay, River Oaks,Saginaw,Sensom Park, Watauga,
Westlake,Arlington ISD,Azle ISD,Birdville ISD,Carroll ISD,Castleberry 1813,Crowley ISD,Eagle Mountain-Saginaw ISD,Everman ISD,Fort Worth
ISD Districts 1 and 9,Hurst-Euless-Bedford ISD,Keller ISD,Kennedale ISD,Mansfield ISD,Northwest ISD,Forest Hill Library District and Tarrant
Regional Water District.
EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS
(DIAS Y HORAS DE vc)TAcidIN TEMPRANO POR APARIC16N PERSONAL)
April (Abril) 29-30 Monday-Tuesday(Lunen-Mortes) 8:00 a.m.-5:00 p.m.
May(Mayo) I -3 Wednesday-Friday(Mi6rcoles-Viernes) 8:00 a.m.-5.00 p.m.
May(Mayo) 4 Saturday(S6bado) 7:00 a.m.-7:00 p.m.
i May(Mayo) 5 Sunday(Domingo) 11:00 a.m.-4:00 p.m.
May(Mayo) 6-7 Monday-Tuesday(Lunen-Martes) 7:00 a.m.-7:00 p.m.
SEE LI
(VER LA LLSTA DE 9—AaETAS AL aff�_
EARLY VOTING BY MAIL
(vowON TEMP NO POR CO ED)
TO RECEIVE A BALLOT APPLICATION OR FOR MORE INFORMATION: CALL
TARRANT COUNTY ELECTIONS ADMINISTRATION,817-831-8683 OR VISIT OUR WEBSITE AT,
www.tarrantcounty.com/elections
(PARA RECIBIR UNA SOLICITUD PARA BOLETA 0 PARA MAS INFORMAa6N LLAMAR
AL ADM fNISTRAC16N DE ELECCIONES DEL CONDADO DE TARRANT,817-831-8683 0 VISITE NUESTRO SITIO WEB,
www.forrantcounty.com/etecHons)
Applications for a ballot by mail must be submitted between March 12,2013 and May 3,2013 with one
Of the following requirements:(solicitude.,pora uno bok-ta porcorreo pueden sersometiclos entre el 12 deMcyzo de 2013,y3 de
Mayo de 2013,con uno de los siguientes requisitos.)
I. Age of voter is 65 or over on Election Day.(Edod del votante es 65 o mas el Did de EiLcci6n.)
2. Voter is disabled. (Votante estd fhcapacltado.)
For#I or#2,the ballot must be mailed to the voter registration residence address/mailing address or to
a hospital, nursing home/long-term care facility, retirement center or address of a relative. The
relationship of the relative must be indicated.(Para#I o#21aboletodebeserenviddaala direcci6nresidenciaildireccf6n
de correct de regisko de votante o 6 un hospital,clinica para convolecientes 6 oncianos/focilldod de culdoclo de t6rmlno forgo,centro de
jubilocl6n o direccidn de un poriente. Debe indicar el porentesco del paribente.)
3. Voter is confined in jail -ballot must be mailed to the jail or address of a relative. The
relationship of the relative must be indicated. (Votante ester enccrcefado-boleta debe ser envbda 6 to cdrcel 0 o 10
&eccbn de un parfente. Debehdicar of parentesco del parlente.)
4. Voter expects to be out of the county on Election Day and during the regular hours for
conducting early voting-ballot must be mailed to an address outside the county.(Votanteesperaestarafuera
del condodo et Did de Eleccidr)y duronte ias horas regulares de conducir Vctocl6n temprano-bofeto debe ser envioda a una dkecc!6n
ofuero del conclodo.)
Applications may be faxed to 817-831-6118 or received by mail at the following address
NO LATER THAN FRIDAY,MAY 3,2013.
(Las solicifudes se pueden envior por fax a 817-831-6118 o ser recibidas por correo a to direccf6p Aguierile NO MAS TARDE DEL
VIERNES,3 de MAYO de 2013.)
STEVE RABORN, EARLY VOTING CLERK
(Secretado Do Votacl6n Actelantuda,Steve aborn)
PO BOX 961011
FORT WORTH,TEXAS 76161® 11
FOR VOTERS WITH ONSET OFAN ILLNESS ON ORA7ER MAY 2,2013,EMERGENCY BALLOT APPLICATIONS MUST BE RETURNED NO LATER
THAN 5 Pm,ELECTION DAY,AT THE ELECTIONS CENTER,2700 PREMIER STREET,FORT WORTH,TX 76111 (SEC,102.001,TEXAS
ELECTION CODE.) (PARA VOIANTES CON FRINCIPIOS DE UNA ENFERmEDAD EN o DEspua DEL 2 DE MAYO DE 2013,soLCULIDES PARA BOLETA
DE EMERGENCIA.DESESER REGRESADA NO MAS TARDAR DE LAS 5 PM,FL DIA DE ELEcc16N,EN EL CrNrRo DE EuccioNEs.2700 PREMIER ST.,
FORT WORTH,TX 76 111(Src.102.001,CODG0 DE ELECC16N DL TEiAs.1
Co had4IW013 92:14:44 PM
EARLY VOTING FOR MAY 11,2013
WTACYOM A DELAN7-AOA VEY?DEMAYODE20Q) CC ITEM #22
JOINT GENERAL AND SPECIAL ELECTIONS
(ELECCIONES GENERALES Y ESPECIALES CONJUNTAS)
Locations listed on this page only are open Full Days and Hours
(S&mr&(as c&1WRS&8dkS on 651BA9910 es.-do ab&iosks ftsyhaw de Y=di
11. MAIN EARLY VOTING SITE
Tarrant County Elections Center Fort Worth Hwfei
2700 PremlarStreLq 14. Griffm Sub-Courthouse 28. Carl E.Schluter Elemniartary School
Fort Worth,Texas 761111 3212 Miller Avenue 1220 Mesa Crest Drive
E ffrargaxy and VoW MW ava&& Fort Worth,Texas 76119 Haslet Taxes 76052
at this kXafton ordy.(80kilas Aw&adssy
w wwgerm solisaxwe eston disombles 'Fod worth 29. Haslet Public Library
on asp caseta.) is. Handley-Plead owbrDoir 100 Gammil Street
Community Center Haslet,Texas 76052
Aril 620I Beaty Sbeet
2. Bob Duncan Center Fort Worth,Texas 76112 30. Hurst Recreation Center
2800 South Center Street 700 Mary Drive
Arlington,Texas 76914 Fort worth Hurst Texas 76053
16. JPS Health Center Viola M.Pidsloorno
ArbrWom Low Leval-At diforifin 1 31. Keller Town Hall
3. Elzia Odom Athletic Center 4701 Bryant Irvin Road N. 1100 Bear Creek Parkway
1601 NE Oaks Boulevard Fort Worth,Tam 76107 Keller,Tam 76248
Arlington,Texas 76006
Fort Worth 32. Kennedale Community Center
Arkqlm 17. Northwest Branch Library 316 West 3�Street
4. Center for Community Service 6228 Crystal Lake Drive Kennedsle,Texas 76060
Junior League of Arlington Fort Worth,Texas 76179
4002 West Pioneer Parkway Lake Worth
Arlington,Texas 76013 Frrt lFbrik 33. Sheffs Off-ice North Patrol Division
Is. Riverside CummunityrGantor 6651 Lake Worth Boulevard
AFfifigt0fi 3700 East Belknap Street Lake Worth,Texas 76135
5. South Service Center Fort Worth,Texas 76111
1100 SW Green Oaks Boulevard 34, Mansfield Sub-Couithouse
Arlington,Tam 76017 Fort Worth 1100 East Broad Street
Arlington is. Rosemont Middle School Mansfield,Texas 76063
6. 1501 West Seminary Drive
Tarrant County Sub-Courthouse
in Arlin Fort Worth,Texas 76115 North RwhimdHills
gton
700 E Abram Street 35. Dan Echols Center
Arington,Texas 76010 Fort Worth 6001 Glenview Drive
20. Southside Community Center North Richland Hills,Texas 76186
A=le 959 East Rosedale Stnest
7, B.J.Clark Annex Fort Worth,Texas 76104 36. Richland Hills Community Center
Room 4 3204 Diana Drive
603 Southeast Parkway Fort W"j& Richland Hills,Texas 76118
Asia.Texas 76020 21. Southwest Sub•Courthouse
6551 Granbury Road 37. Rlvar Oaks City Hall
8, Bedford Public Library Fort Worth,Texas 76133 49DO River Oaks Boulevard
2424 Forest Ridge Drive River Oaks,Tam 76114
Bedford,Texas 76021 -Fort Werth
22. Summergion Branch Library Saki-
9. Crowley Community Center 4205 Basswood Boulevard 38. Eagle Mountain-Saginaw
900 East Glendale Street Fait Worth,Texas 76137 ISD Administration
Crowfay,Texas 76036 Buddog 6-Tmkft Rom
Fort Worth 1200 Old Decatur Road
10. Euless Public Library 23. Tarrant County Plaza Building Saginaw,Texas 76179
201 North Edor Drive 201 Burnett Street
Euless,Texas 76039 Forl Worth,Texas 76102 39. Southlake Tom Hall
1400 Main Shet
Forest Hill Fort worth So0lake,Texas 76092
11, Mahaney Community Center 24. Worth Heights Community Center
6800 Forest Hill Drive 3551 New York Avenue 40. Watauga City Hall
Forest Hill,Texas 76140 Fort Worth,Texas 76110 7105 Whitley Road
Watauga,Texas 76148
Fort Worth Gitrnd Prairie
12. Diamond H011.1arvis Library 25. Asia Times Square 41. Solana Office Complex
1300 Northeast 35th Street 2615 W.Pioneer Parkway Westlake Town Olfices
Fort Worth,Texas 76106 Grand Prairie,Texas 75051 3 Village Circle
Westlake,Texas 76262
26. Grapevine Community Activities Carter
13. Fort ordh Municipal Building 1175 Municipal Way 42. White Settlement[SO
1000 Throckmorion Street Grapevine,Texas 76051 Administration Buildhg
Fort Worth,Texas 76102 401 South Cherry Lane
27. Hallam City NortheasitCrinter Whb Settlement Texas 76108
3201 Friendly Lane
Haltom C4,Tens 76117
UWwted4Qr2013 12:14:44 PM
EARLY VOTING FOR MAY 11,2013
(VOTACIONADELANTADA DE 11 DE MAYO DE20 13) CC ITEM
JOINT GENERAL AND SPECIAL ELECTIONS
(ELECCIONES GENERALES Y ESPECIALES CONJUNTAS)
Temporary Branch Early Voting Locations-Please Note Various Days and Hours of Voting
(Casetas temporak5 para Votacidn Adelantada-Favor de noterdlasyIves diver505)
✓ ✓ ✓ ✓ <✓ ✓mil✓✓ l l✓/�✓✓✓ - i✓✓ ✓�i✓/ J✓�%f ✓ ✓✓fr �✓ �� �✓y
W.G.Thomas Coliseum Birdviile ISD Fine Arts/Athletics Complex
6108 Broadway Avenue 9200 Mid Cities Boulevard
Haltom,Texas 76117 North Richland Hills,Texas 76180
Villages of Woodland Springs
Amenity Center
12209 Timberland Boulevard
Fort Worth,Tam 76244
✓ �i✓�✓ ✓✓✓ �r/l✓✓ ✓✓ / ✓ ✓l ✓✓ ✓ %�✓✓ j///P//s l/j ✓✓r)✓ >✓✓I//
UTA-University of Texas a @Arlington
E.H.Haroford Ursi ity Center
300 W.IaY Street
Arlington,Texas 76019
' �i �✓�0✓/i r - ✓/ /i ✓ /i%�✓ ✓/✓ ✓i✓jam, ✓ ✓�✓
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East Regional Literary
6301 Bridge Street
Fort Worth,Texas 76112
CweaW 418 01312',14:44 PM
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Official Ballot Soleta oficial
Joint General and Special Elections
Elecclones Generales y Especrales Conjunlas
mom
Tarrant County
Condedo de Tarrant
Mpy 11,2013- 11 de rna o del2013 PreK ire M.�Pr R_0.
Instruction Note:
Please use a black or blue pan to mark your ballot.To vets for your
Choice in each 00084 1111 In the box provided to the left of your
Choice.
ME Nota do Insftocidir
Paw do usar una pluma de ffn ta n egry c azul pars marcar su bolvia.
Para votarpor su selecadn an cede camera,!lane completamente a/
07 espado cuadrado a/a Lzqujarda ore su salacadn.
00
C) City of Grapevine General Election
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ElexMn general de la dudad de Grapevine
0 Council,Place 3
Concejal Lugar 3
S Mike Lease
C)
Leon Leal
Council,Place 4
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Marc Blum
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Proposition MR
Should the Grapevine City Charter be intled to stale` Each person
duly elected to the position of Mayor or' cli Member be
allowed to hold any one poartion,for a llmnC'6'�ryiwee(3)conse ve,full
three-year terms per post ion 2ti, i' provision shrill apply to all elections R
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held subsequent to the adppttan of this bharterk�dmerrt.
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