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Home My WebLink AboutItem 25 - Minutes CC ITEM STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of ra vin , Texas met in Workshop on this the 2nd y of April, 2013 at 6:45 p.m. in iit council Conference Room, n loor, 200 South Main Street, with the following member r nt o® it: William D. Tate y r C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Council Member Chris Coy Council Member constituting ru P with Council Member Darlene Freed absent,the following of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant i n r Jon F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the rk o to order ITEM 1. DISCUSS OPTIONS FOR HUDGINS STREET, C URCHSTREETAND IRA E. WOODS AVENUE INTERSECTION Public Works Director Stan Laster briefed the Council on the Hudgins Street, Church Street and Ira o v u intersection and gave a presentation showing traffic control options utilizing stop signs or a roundabout. Discussion ensued relative to keepi "historic feel" of the intersection into the i "s downtown r n other possible tr affic control o ions for the intersection. It was the consensus of the Council that the intersection not be modified. There s no r I action taken by the City Council. ITEM 2. PUBLIC WORKS DEPARTMENTAL UPDATE Public Works Director Laster rese to the u lic Works departmental update highlighting recent cc lip nts and future projects forthe Administration/Engineering Division, Streets/Drainage Division, Traffic Division, Environmental Division, Facilities Division, Fleet Division and Utilities Division. 04/02/13 CC ITEM #25 There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:35 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: on Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of April, 2013. APPROVED: William D. Tate Mayor ATTEST,- Jodi C. Brown City Secretary 2 CC ITEM STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the i of Grapevine, Texas et in Regular Session on this the 2nd y of ril, 2013 at 730 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following erg present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Council Member constituting a quoru , with Council Member Darlene Freed absent,the following ers f the City Staff: Bruno Rumbelow City Manager Jennifer i ssis nt City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown i Secretary CALL TO ORDER Mayor Tate o Ile the meeting to order p.m. INVOCATION l Council Member Roy Stewart delivered Invocation and led the Pledge of II i nce. ITEM---- 1A. CITIZENS COMMENTS, Mr. Ross Bannister, 424 Ball Street, expressed hi r of #ion to the ity and Public Works r io Division for relocating the cross walk call button at the intersection o Ira E. Woods and II StreetNVilliam D. Tate Avenue. ITEM 1, PRESENTATION, I TI PROCLAMATION Mayor Tate presented . Lindsey Dula with Ili no For Children, a proclamation declaring ril as Child Prevention Month. Ms. Dula expressed her appreciation to the City Council, Police Department and the r vi community for their support of the Alliance for Children Center. ITEM 2. PRESE ELAY FOR LIFE TI 04/02/13 CC ITEM Mayor Tate presented s. Debbie Reynolds, Event Chair for Relay For Life, proclamation declaring April 26, 2013 as Relay for Life of r vin ay. Ms. Reynolds briefed i Council on the co ii cancer fun raising v to be held Cross Timbers Middle School on April 26 from :3 . to 6:30 a.m. ITEM 3. RESOLUTION, APPROVE TARRANT COUNTY CONTRACT,, 38 TH YEAR COMMUNITY T STREET RECONSTRUCTION Public Works Director Stan Laster recommended approv I of resolution approving Tarrant ount contract wit c I n on Construction Co., Inc. in the amount of $225,472.30 for the 38 th Year Community Development Block Grant ) Street Reconstruction Project of the 700 block of s Texas Street, and authorize to forward approval r co n do o Tarrant o n . The street reconstruction r j c includes new curb and r, paving, sidewalks, handicap ramps and driveway approaches. Funding for the project will consist of $214,456.39 from the o u i Development Block Grant and $11,015.91 from the i 's Permanent Capital Maintenance Fund. Council Member Coy, seconded y Council Member Stewart, offered tion to approve the resolution as recommended. T oion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, es Nays: None Absent: Freed RESOLUTION . 2013-29 RESOLUTION I TY COUNCIL OF THE CITY GRAPEVINE, TEXAS, APPROVING T YEAR COMMUNITY T BLOCK GRANT PROJECT CONTRACTOR AND CONTRACT PRICE PROVIDING TI T Item I COMMUNITY T Parks & Recreation Director Doug Evans recommended approv ! of resolution authorizing the prc s f a modular play system with installation for the Community Outreach r from cr ion Consultants of Texas in the amount not to $110,139.38 through an Int rloc I Participation Agreement with The Local ov r en Purchasing o r tiv r ). Mr. Evans stated the purchase the o new I y structures with swings is being funded through Quality of Life Fund. Mayor Pro Tern Wilbanks, seconded y Council Member Coy, offered tion to approve the resolution au rizin e purchase as recommended. T oio n prevailed by the following vote: 2 04/02113 CC ITEM Ayes: Tate, Wilbanks, Spencer, Stewart, a Nays: None Absent: Freed RESOLUTION . 2013-30 RESOLUTION THE CITY I THE CITY F GRAPEVINE, T , AUTHORIZING THE CITY OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A SYSTEM MODULAR PLAY THE COMMUNITY OUTREACH THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION T AND PROVIDING F TI T ITEM 5. RESOLUTION, I ROLLING STOCK PURCHASE AND FUNDS APPROPRIATION, I I T RAILROAD Assistant xecuive Director Michael Woody recommended approv I of resolution approving the rch s of rolling stock to include r icul t lounge cars for the Grapevine Vintage Railroad from rr , Jr. in the amount of authorizing the expenditure of$30,000.00 to relocate the rolling too from st Texas o Grapevine, and uthorizin g the appropriation of funds from ro ri Fund Balance. Council Member Spencer, seconded Council Member Lease, offered a motion to approve the resolution authorizing the n iur s and appropriation fro the CVB Unappropriated Fund Inc in the amount of $90,000.00 as recommended. Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION . 2013-31 RESOLUTION OF THE CITY COUNCIL THE CITY GRAPEVINE, TEXAS, ENDORSING THE PURCHASE OF THREE ARTICULATED GARRETT, JR. AND PROVIDING TI T CONSENT AGENDA The next order of business for the City Council to consider was the consent n items, which were e to need little or no discussion and r acted n as one business item. Mayor Tate sk if re was any member of the audience or the City Council who wished remove n item from consent agenda for full discussion, There re none. Item n i 363-2011 Cabin ousecle i Services Annual Contract 3 04/02/13 CC ITEM Parks & Recreation Director recommended approval to renew Bid 363-2011 in Housecleaning e i s Annual Contract in the estimated amount of , with Landscaping and Cleaning i s, Inc., for The Vineyards Campground and Cabins. Motion by Council Member Stewart, seconded uncil Member Coy, to roe as recommended pr it y the following vote: Ayes: Tate, it s, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 7. Renew Cold Milling Machining Annual Contract Public Works Director recommended appr l to renew the Cold Milling Machining n u l Contract in the estimated out of$100,000.00 with Dustrol, Inc., through an I t rloc l Cooperative Purchasing Agreement with rr nt County, Texas. Motion by Council Member Stewart, seconded by ouncil Member Coy, to approve as recommended r it by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays., None Absent: Freed Item 8. Renew Diesel, Unleaded el Annual Contract Public Works Director recommended approval to renew the ies I, Unleaded and Fuel Annual r c in the sti t out of $980,000.00 with Douglas Distributing Company through n Interlocal Cooperative Purchasing re ih Tarrant oun , Texas. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended pr it y the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays- None Absent: Freed Item 9. Award i 405-2013 e ris n fin Annual Contract u ulic Works Director recommended approval to award Bid ® 013 Debris and Aggregates ulin n l Contract with optional r n Is to DFW Materials in the estimated amount of 1 , . The bid is for a one year period with options to renew for four additional, one year periods. 04/02/13 CC ITEM Motion by Council Member Stewart, seconded y Council Member Coy, to approve as recommended r v it by the following vote: Ayes: Tate, it n s, Spencer, Stewart, Lease & Coy Nays: None Absent Freed Item 10. Approve o r ct Labor for Concrete Paving and ui fqL_2a ylor Parkway c nsr cti n Public Works Director recommended rov l to contract labor for concrete paving and equipment from unt Contracting, LLC in the amount not to exceed 31, for the reconstruction of a portion of yl r Parkway. Motion Council Member Stewart, con y Council Member Coy, to approve as recommended pr v it llo i vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item r v One-Time Concrete Purchase for Baylor Parkway Reconstruction Public Works Director recommended appr v l for a one-time urc s of concrete for the reconstruction of a portion of ayi r Parkway from rl y's Concrete in the amount not to exceed , . Motion by Council Member Stewart, seconded y Council Member Coy, to approve as recommended r vail by the following vote: Ayes: Tate, it n s, Spencer, Stewart, Lease Nays: None Absent: Freed Item 12. Plan n o f issiorti c i Final Plat, Lot 3BBlock 31® T ri in I Town of G r vin Public Works Director recommended ac tin the arc 19, 2013 recommendation o Planning n Zoning Commission approve by a vote of the t of in in and the final plat Block 31, The Original Town of r vin . The 0.2794 acre property is located at 510 Smith tree is zoned "R-7.5" Single ily District Regulations. Motion Council Member Stewart, seconded y Council Member Coy, to approve as recommended prevailed y the following vote: 5 04/02/13 CC ITEM Ayes: Tate, Wilbanks, Spencer, Stewart, L oy Nays: None Absent: Freed Item 13. Resolut ion, u Ariz e Traffic Control Purchase Public Works Director recommended r t of a resolution t ri in the r s traffic control detection system from incr s t Technologies in the u of to exceed $19,480.00 through a Cooperative Agreement i the State of Texas Purchasing Program. Motion by Council Member Stewart, seconded until Member Coy, to approve as recommended r v it following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease Nays: None Absent: Freed RESOLUTION . 2013-32 RESOLUTION THE CITY I THE CITY OF GRAPEVINE, T I I CITY MANAGER OR THE CITY I TO PURCHASE A TRAFFIC CONTROL DETECTION SYSTEM ESTABLISHED TI PROVIDING TI T Item 14. Resolution,_Authorize Purchase of Traffic CCTV Cameras i ns s Public Works Director recommended appr I of a resolution ut riziin the purchase traffic r s and licenses from Knight Security Systems in the amount not to exceed $70,169.55 through a contract es lisp y the State of Texas nt of Information Resources I Cooperative ntr ct Program. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended r iI the III in vote: Ayes: Tate, it s, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION . 2013-33 RESOLUTION IT'Y COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE I MANAGER'S DESIGNEE TRAFFIC I 04/02/13 CC ITEM STATE TEXAS DEPARTMENT OF INFORMATION RESOURCES ( I ) CONTRACT PROGRAM AND PROVIDING TI T Item 15® Consideration of Minutes City Secretary recommended approval of the minutes of the March 19, 2013 City Council meetings as published. Lion by Council Member Stewart, soon by Council Member Coy, to approve as recommended pr vail y the llo in vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease y Nays: None Absent: Freed ADJOURNMENT Mayor Pro Tern Wilbanks, seconded Council Member Lease, offered tion to adjourn the meeting at 8:00 . The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY IL OF THE CITY GRAPEVINE, TEXAS on this the 16th of ril, 2013. William D. Tate Mayor ATTEST. Jodi C. Brown City Secretary 7