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Home My WebLink AboutItem 08 - Grounds Management and Landscaping Services y ' FREEWAY FADS '12MILE 1-71 ta 17 � {r 6r Y�yVr�4 �} ~4. -,••.':,'r:�r „�r';,.��'.b��•.�t •'.rs` J:�A~:. ,-:.yi:...M1t.' h..• _ iaY GRAPH NE PARKS & REC TIMELINE Rewrite Specifications Advertise April 2020 October/November RFB Initiate 2019 February 2020 Contract 3 Evaluate RFB Update GIS data February/March December 2019 2020 January 2020 i i Turf rass Areas g 4 ` R j 1 i I - i IT" - irirrr r r r r r - i " lip' VEI r .... :.,...........................�........................................................................... GoGrapeuinecom Best Value Procurement The contract will be awarded to the bid providing the BEST VALUE to the i City of Grapevine as determined by the evaluation criteria as stated herein. i The awards made under this RFP will be a Performance Based Contract(s) and the RFP and resulting contract included methods and techniques to describe the measurable outcomes rather than direct performance processes, methods, and procedures. This enables Contractor to deliver the required services by following its own best practices. i The specifications outlined in this RFP are used solely to describe the Scope of Services to be performed and the minimum quality levels to be met by the Contractor. i i i i i i i i Best Value Procurement Evaluation Criteria i i i • Pricing 30% • Operational Plan 30% • Work History 30% • Equipment & Vehicles 10% .... ....................................,,.,,...................................,.................,,,......., GOGpopevine-COM i Pricing CMOWING&LANDSCAPE MAINTENANCE CYC DESCRIPTION BID IRRIGATION BID r 07 C yl E L i E Facilities L CID W ` O E L y 07 a) bU y O W C@ V •N d N iF3 A a a m ' U p J y a L N TOTALANNUAL #Controllers # M TOTAL ANNUAL L) 2 Ca 2 LL m Q Q O COST Zones COST The REC #!YR 1 32 1 2 3 18 1 3 1 2 1 1 1 2 1 1175 Municipal Way $1CY 1.00 1.00 1.00 1.00 1.00 1.00 1.00 $ 61,00 70 1.00 $ 1.00 The REC Trail #!YR 32 0 0 0 0 0 0 1 $ICY $ $ iTown Square #!YR 0 0 0 18 3 3 0 2 1 325 S.Main $ICY $ - 5 $ - Wilhoites Parking Lot #!YR 0 0 0 18 0 0 0 1 501 S.Church St. $ICY $ - $ - 212 E.Texas Street #!YR 32 2 3 0 0 2 0 1 i $ICY $ $ ..... .......................................................................................................... Anpipflovinp.-com Operational Plan (30%) The written Operational Plan must be labeled as Attachment 6: Operational Plan. Evaluation of the operational plan shall be based on the following submitted information : , • Number, name, title, necessary licenses, etc. of employees , to perform contract Proposed Vendor production schedule (days, times, length at each location) • Safety program detailing procedures, topics, and frequency of training , • Traffic control plan and defined equipment staging areas • Inclement weather make-up procedures , • The bidder must provide a list of suppliers • The bidder must provide a list of products i .... ....................................,,.,,...................................�.................,,,......., GOGpopevine-COM i Work History (30%) MUST complete and submit a Five (5) Year Work History as Attachment G. The Vendor's primary business must be in the field of ground management services and performing ground management services for a minimum of five (5) years. Vendor's five (5) year work history must be written in resume form and must be attached to their bid as a separate document. i Vendors must include the following in their resume: catio • Years iln Bus Hess • Staff Profile ( FT, PT, Seasonal, & Salaried) • Experience in providing ground management services for approximately the same size and scope GOGPODevine.comi Equipmenthices 10°/ ��l& Ve lowu NOR Crew Cab t iJow Deere 0Q'Rdw 2 Toro Ir Ran Idower 1 / Torp W Wak BONP4 MO Me f rI WaD4pa4or 2 eackowk Dcwer 2 Ma" Model aY r U NPRCMW Cab 1 Owv Dam ar TZ'Ro1 Toro woodsaw 8w Bac tPMAL ekwm Z U-it it 71 peof Equlprneot 'ANcte Year Mahe Me.,IrL rAiLf,)gc I Hour* TFe7 {■b 1N LiM1 i[.i■Yt Eke 2�20 lw= Y4PF:61D•10 a i TEO C■h 6■ LI n3cAPE b=IF 7.174 IwTJ Fd5Q ¢ T83 {ih Gw UrN7[W Ek■*' X20 Pow _ O do O�LArEbcAPi&=FF 7774 113U7V FA50 0 Teo {■bC&&"LandiKWtEWOF p hu7u MaeB.___._._• a g aDI - - bmrrh MoonaRr T ac:k/ 2714 Fwd F74{F $R9H _TED- tlyCarkmAIn■ ocrTp� k 3}24 Fwd _ f►■rrQc 8 TvP 'riip w Trw:F 2NO raid iyrojw 0 TBD �rr4�aly hucY 71144 RMd pi fgfr' G TM O'Noomr r02d E�Ik LI F1 a -- / 7� {b'Fevrwr 21.)20 Gururk QTR 4 TM M'Mower KWD hunuk YN d I%b 60'14&r r 'Mb Luru■k 7TR 0 7w da'Ae r 7024 EFff4lb irTA 4 TED 60'+-wmr ANS euru■k 2TA D -rw r2'Mo or FWD Ernad dTA 8 Tw N-wq—ef t(*D Eain■■k r I" D -- T6D e2"Mrvorr B0i Onu■Y UR ¢ TOD ■'ieawr b)ZD ikeni■k F rs■1KrL 8 lw 4WM7 r Abw S■m■■k F•Mril■f ¢ IM aark parka' "m FWDhwa Surd ma6 M / TtYS rLrLnrrL aYti an hLArr lira �■nm n .... ..................................,,,,,,,................................. GoGpopevine-com i Evaluation Matrix L� INDIVIDUAL EVALUATION MATRIX #491-2020 Bidder: XXXXXXXXX TITLE: Grounds Managem EVALUATOR A B C D E F G Evaluators Weighted / Evaluation C Weight Value Score Score Comments 1 Pricing 30% 0-10 10 3 - 2 Operational F. 30%.0_10 10 3 3 Work History 4 Equipment a 10%0 0-10 10 1 Total 10 Evaluation Criteria defined 1 Pricing per evidence in Attachemnt A, D, & E of Bid 2 Operatoinnal Components of the Operational plann as evidence in Attachment B 3 Work History Work History& References per attachemnt F: Five Year History 4 Responsiveni Equipment and Vehicles as evidence in Attachment C: Equipment/Vehicle List Value defined 0 Nan-Respons 6 Average-Good 1 Minimal 7 Good 2 Minimal-Fair 8 Above Average P UNIE, 3 Fair 9 Far Above Average T E t i 4 Fair-Average 10 Excellent 1:T- F 5 Average ...... .......................................................................................................... AnPow..vinP. P. m Evaluation Matrix j2ad�atAssociates Weighted Score 5mim5wp Weighted Score Evaluator A 9.1 Evaluator A 5_2 Evaluator B $.5 Evaluator B 4_3 Evaluator C 8.1 Evaluator C 6_9 Evaluator ❑ $.5 Evaluator❑ 4_9 Evaluator E 9_1 Evaluator 6_4 8.66 Total Score 5.54 Total Score American Landscape Weighted Score BrihtView Weighted Score Evaluator A 2.8 Evaluator A 9-4 Evaluator B 4.0 Evaluator B 9_1 Evaluator C 5.4 Evaluator C 8_5 Evaluator D 4.3 Evaluator ❑ 9_6 Evaluator 6.0 Evaluator E 9_7 4.50 Total Score 9.25 Total Score THANK YOU nip