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HomeMy WebLinkAboutItem 08 - Railroad Crossing RepairsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER \ MEETING DATE: MARCH 4, 2014 SUBJECT: RESOLUTION APPROVING SOLE SOURCE PURCHASE OF RAILROAD CROSSING REPAIRS ON MAIN STREET RECOMMENDATION City Council to consider adopting a resolution approving the sole source purchase of Railroad Crossing Repairs for the Main Street crossing of the Cottonbelt Rail Line from RAILWORKS Track Systems, Inc. in an amount of $75,275.00, authorize staff to execute said purchase contract, and take any necessary action. Funds are available in the FY 2014 Street PCMF Account # 174- 43301 -090 c N r, fol �• The Main Street crossing of the Cottonbelt Rail Line has severely deteriorated to a point that it must be repaired. RAILWORKS Track Systems Inc. is the current Main Line Contractor for Fort Worth and Western Railroad for maintenance repairs and is the only contractor allowed to perform maintenance work on this main line. FWWR is allowing this repair project as partial rehab work to save the City costs. By doing so, rail replacement has been excluded from the repair and rehab scope. Additionally, we are avoiding mobilization costs for a tamper unit because RAILWORKS has one operating in the area and can move it to Grapevine for our repairs. Work includes new ties for the main track, siding track, and new concrete crossing panels for the main track and siding track. City crews will haul off the old crossing components and will make final asphalt repairs once the crossing has been completed. Repairs are expected to take 5 working days. Staff recommends approval. R:\AGENDA \2014 \03 -04 -14 \Main Street RR Crossing Repairs memo.doc RESOLUTION NO. gt, IL. -PAD e4ss,kA Re�pAtRS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE PURCHASE OF RAILROAD CROSSING REPAIRS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by Texas Local Government Code Chapter 252, Subchapter B, § 252.022. General Exemptions (a)(7)(A) to purchase said equipment and services on a sole source basis; and WHEREAS, the sole source purchase of these services is with the only firm authorized to perform maintenance work on the Cottonbelt Rail Line by the Fort Worth and Western Railroad under a maintenance contract. NOW, THEREFORE, • • OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the sole source purchase of railroad crossing repairs on Main Street at the Cottonbelt Rail Line from RAILWORKS Track Systems, Inc. in an amount of $75,275.00. Section 3. That the City Council of the City of Grapevine authorizes the expenditure of $75,275.00 for the project from the 2014 Street PCMF Account #174- 43301 -090. Section 4. That the City Manager or his designee is authorized to take all steps necessary to consummate the sole source purchase. Section 5. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of March, 2014. Musabm"p ATTEST: