HomeMy WebLinkAboutItem 15 - Fitness EquipmentMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 4, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
FITNESS EQUIPMENT
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City Council to consider approval of a resolution for the purchase of fitness equipment from
Team Marathon Fitness through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 100- 48860 -312 -8 (Machinery
and Equipment/ Capital Replacement/ Fitness Equipment Replacement) for an amount
not to exceed $45,687.60.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed by
Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Team Marathon
Fitness. The Parks and Recreation staff and Purchasing reviewed the contract for
specification compliance and determined that the contract would provide the best product
and pricing for meeting the needs of the City.
Each year the Community Activities Center replaces one third of the cardiovascular
equipment in the CAC fitness room. This allows the CAC to keep all of its cardiovascular
equipment under warranty and provide its members with the most up -to -date equipment
on the market. It also drastically reduces the CAC maintenance budget as commercial
cardiovascular equipment only has a three year life expectancy in a high traffic
environment.
Staff recommends approval.
ILL
2/27/2014 2:56:15 PM
RESOLUTION NO. J '( -Ness
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
FITNESS EQUIPMENT THROUGH AN ESTABLISHED
COOPERATIVE AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes
to utilize a contract meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract with Team Marathon Fitness, contract #413 -12, Athletic, PE, Gym
Supplies, Equipment, Heavy Duty Exercise Equipment & Accessories; and
WHEREAS, the City of Grapevine, Texas has a need to purchase fitness equipment
to replace equipment that is beyond its life expectancy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of fitness equipment from Team Marathon Fitness for the CAC building through an
Interlocal Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard) for an amount not to exceed $45,687.60.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said fitness equipment.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of March, 2014.
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RES. NO. 2