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HomeMy WebLinkAbout1991-05-07 Regular Meeting � AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MAY 7, 1991 AT 6: 30 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session regarding [A] contemplated litigation (relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West) , [B] real estate (park land acquisition ' in south Grapevine) , [C] real estate (land acquisition for fire station in south Grapevine) , [D] real estate (water system acquisition, Grapevine Lake Estates Water Corporation) , [E] real estate (lease agreement of City property on Main Street) and [F] personnel (relative to the Police Chief's position) under amendments to Article 6252-17, V.A.T.C.S. , Subsections 2 (e) , 2 (f) and 2 (g) . City Council to reconvene in open session and take any necessary action regarding [A] contemplated litigation (relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West) , [B] real estate (park land acquisition in south Grapevine) , [C] real estate (land acquisition for fire station in south Grapevine) , [D] real estate (water system acquisition, Grapevine Lake Estates Water Corporation) , [E] real estate (lease agreement of City property on Main Street) and [F] personnel (relative to the Police Chief ' s position) under amendments to Article 6252-17 , V.A.T. C. S. , Subsections 2 (e) , 2 (f) and 2 (g) . ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 3RD DAY OF MAY, 1991 AT 5: 00 P.M. �C u� i a Huff City Secretar STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 7th day of May, 1991 at 6: 30 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member Will Wickman Council Member constituting a quorum, with the following members of the City Staff: Mark S. Watson City Manager Trent Petty Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6: 30 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding [A] contemplated litigation (relative to Dallas/Fort Worth International Airport Board's decision relative ' to proposed Runway 16/34 West) , [B] real estate (park land acquisition in south Grapevine) , [C] real estate (land . acquisition for fire station in south Grapevine) , [D] real estate (water system acquisition, Grapevine Lake Estates Water Corporation) , [E] real estate (lease agreement of City property on Main Street) , and [F] personnel (relative to the Police Chief's position) under amendments to Article 6252-17, V.A.T.C.S. , Subsections 2 (e) , 2 (f) and 2 (g) . Upon reconvening in open session in the Council Chambers at 7 :30 p.m. to conduct the Regular City Council meeting, all members of the City Council were present. Mayor Tate announced the City Council would continue the Executive Session discussions after conducting the Regular City Council meeting. � j E 05/07/91 At 9: 00 p.m. , Mayor Tate announced the City Council would recess � ' to Executive Session to continue discussions on Items [E] real ' estate (lease agreement of City property on Main Street) and [F] personnel (relative to the Police Chief's position) . Upon reconvening in open session in the Council Chambers, City Manager Mark S. Watson reported there was no action necessary relative to [A] contemplated litigation (relative to Dallas/Fort Worth International Airport Board's decision relative to proposed ' Runway 16/34 West) , [C] real estate (land acquisition for fire station in south Grapevine) , [D] real estate (water system acquisition, Grapevine Lake Estates Water Corporation) , and [E] < real eastate (lease agreement of City property on Main Street) under amendments to Article 6252-17, V.A.T.C.S. , Subsections 2 (e) � and 2 (f) . � Regarding [B] real estate (park land acquisition in south Grapevine) , Mr. Watson requested authorization to make an offer to purchase 43 acres of park land in south Grapevine, along Bear Creek, in the amount of $5,250. 00 per acre. Council Member ' Spencer, seconded by Council Member Traverse, made a motion to ' authorize the City Manager to make an offer and purchase 43 acres along Bear Creek in South Grapevine at $5, 250. 00 per acre for park land. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Regarding [F] personnel (relative to the Police Chief's position) , Mr. Watson recommended Deputy Chief Grady Lewis be appointed as Police Chief. Council Member Pittman, seconded by Council Member Wickman, made a motion to ratify the City Manager's recommendation to appoint Deputy Chief Grady Lewis as Police Chief. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nayse None ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tem Ware, made a motion to adjourn the meeting at 11: 20 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, ` TEXAS on this the 21st day of May , 1991. 2 05/07/91 APPROVED: r-- � William D. Tate Mayor ATTEST: ' i i da Hu City Secreta � i 3 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING ; TUESDAY, MAY 7 , 1991 AT 7 : 30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Council Member Jerry L. Pittman , NEW BUSINESS 1. Consider a resolution declaring the results of the May 4, 1991 City Officers/Fire Fighters ' and Police Officers' Civil Service Law Elections and take necessary action. 2 . City Secretary to administer the Oath of Office to the elected officials for Mayor, Place 1 and Place 2 . 3 . Consider a resolution authorizing the purchase of a fire/police rescue boat and take any necessary action. 4 . Consider approval of Schrickel, Rollins, & Associates, Inc. to perform engineering design services for the widening of a Hall-Johnson Road and Heritage Avenue and take any necessary action. ; 5. Consider approval of a contract with ArchiTexas for design services and construction documents for the City of Grapevine Liberty Park Plaza/Wallis Hotel/Depot Restoration Project and Staff to present an update regarding the project. CITIZENS REOUEST CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. i 6. Consider the second and final reading of Ordinance No. 91-22 � amending the Grapevine Code of Ordinances Chapter 24 Trailers and Trailer Parks to provide for master water metering and billing in mobile home parks. Public Works ; Director recommends approval. 7 . Consider refunding requests for ad valorem taxes submitted by Metro Place in the amount of $1, 956. 79 plus interest of $198. 15 for tax year 1988 and Woodlake II Association Ltd. in the amount of $442 . 10 plus interest of $9 . 40 for tax year 1990 as requested by the Grapevine/Colleyville Tax Assessor/Collector as the appraised values were lowered due to the results of litigation. Finance Director recommends approval. � 8. Consider a resolution approving and ratifying a contract with Longview Rubber Products in the amount of $5, 480. 00 for the purchase of two (2) Flyght submersible pumps. Public Works Director recommends approval. 9. Consider authorizing the City Manager to enter into an agreement with Wright Development Company for the material costs for a 30-inch storm drainage sewer system in Canterbury Village in an amount not to exceed $15, 000. 00. Public Works Director recommends approval. 10. Consider approving Change Orders No. 1 and 2 to the Sidewalk Improvements Project, Phase I and II, authorize Staff to execute the Change Orders in the amount of $24, 316. 63 . Public Works Director recommends approval. 11. Consider a resolution declaring certain named property " surplus and/or salvage and authorizing the sale of same ; property. Staff recommends approval. 12 . Consider award of Bid 91-279 Radio Equipment to the lowest and best bidders meeting specifications, CSSI, Motorola Communications and Electronics, Inc. Staff recommends approval. 13 . Consider award of Bid 91-280 HVAC Repair to the lowest and best bidder meeting specifications, Lee Air Services. Staff recommends approval. 14 . Consider award of Bid 91-282 Lighting Upgrade to the lowest and best bidder meeting specifications, Olson Electric Service, Inc. Staff recommends approval. 15. Consider award of Bid 91-283 Office Supply Contract to the lowest and best bidder meeting specifications, Staples Contract Office Supply. Staff recommends approval. ; ; 16. Consider award of Bid 91-284 Long Term Disability Insurance Plan to the lowest and best bidder meeting specifications, Alexander and Alexander of Texas, to provide Blue Cross/Blue Shield Insurance. Staff recommends approval. 17 . Consider award of Bid 91-286 Removal/Excavation of 215 South Main Street to the lowest and best bidder meeting specifications, U. S. Excavation & Mining Co. Staff recommends approval. 18. Consider approval of the minutes of the April 9, 16, and 24, 1991 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, VERNON'S TEXAS CIVIL ', STATUTES, ARTICLE 6252-17, ONE OR MORE OF THE ABOVE ITEMS MAY BE ' CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY ' DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION 19. Staff report regarding Court of Record Bill. ADJOURNMENT ; IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C. S. , AS AMENDED BY ' CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 3RD DAY OF MAY, 1991 AT 5: 00 P.M. i da Huf City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of May, 1991 at 7: 30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member ' Jerry L. Pittman Council Member Will Wickman Council Member constituting a quorum, with the following members of the City Staff: Mark S. Watson City Manager Trent Petty Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7: 35 p.m. INVOCATION Council Member Pittman delivered the Invocation. ' ITEM 1. RESOLUTION, DECLARE RESULTS OF 1991 CITY OFFICERS/FIRE FIGHTERS' AND POLICE OFFICERS ' CIVIL SERVICE LAW ELECTIONS City Secretary Linda Huff reported the City Election held on May 4, 1991 to elect the Mayor, City Council Place 1, City Council Place 2 and to consider the adoption of the Fire Fighters' and Police Officer's Civil Service Law had a total of 1,971 ballots cast. The results of the election were as follows: Mayor William D. Tate Council Place 1 C. Shane Wilbanks Council Place 2 Sharron Spencer and the Fire Fighters' and Police Officers ' Civil Service Law was defeated by a vote of 1,261 to 607. a fi ; 05/07/91 ' i i The caption of the proposed resolution was read into the record. ' .� Council Member Wilbanks, seconded by Mayor Pro Tem Ware, made a ; motion to adopt the resolution declaring the results of the 1991 City Officers/Fire Fighters' and Police Officers' Civil Service � Law Election. The motion prevailed as follows: ' i Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � i S RESOLUTION NO. 91-09 ; A RESOLUTION OF THE CITY COUNCIL OF THE CITY � OF GRAPEVINE, TEXAS, DECLARING THE RESULTS � OF THE 1991 CITY OFFICERS AND FIRE FIGHTERS' � AND POLICE OFFICERS' CIVIL SERVICE ELECTION � AND PROVIDING AN EFFECTIVE DATE ' ITEM 2 . OATH OF OFFICE � City Secretary Linda Huff administered the Oath of Office to � re-elected Mayor William D. Tate, Council Place 1, C. Shane Wilbanks, and Council Place 2, Sharron Spencer. Their terms will � expire in May, 1994 . r,, ITEM 3 . RESOLUTION. AUTHORIZE FIRE/RESCUE BOAT PURCHASE Assistant City Manager Trent Petty requested consideration of a resolution authorizing the purchase of a 19 foot SeaArk Utility ; Roustabout fire/rescue boat for the Fire and Police Departments in the amount of $50, 000. 00. The boat will be stored at the Central Fire Station and utilized for all types of emergencies at �'i Grapevine Lake. Also, the Police Department will use the boat � for patrol on designated days, i.e. weekends and holidays. The caption of the proposed resolution was read into the record. Council Member Wickman, seconded by Council Member Pittman, made ' a motion to adopt the resolution authorizing the purchase of the 19 foot boat in the amount of $50, 000. 00 for the Fire and Police Departments. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ' Nays: None 2 05/07/91 RESOLUTION NO. 91-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, FINDING THE NECESSITY TO AUTHORIZE THE PURCHASE OF A 19 FOOT FIRE/RESCUE BOAT FROM SEA ARK MARINE, INC. , IN ORDER TO PRESERVE AND PROTECT THE PUBLIC HEALTH, MORALS, SAFETY AND GENERAL WELFARE OF � THE CITIZENS OF GRAPEVINE, TEXAS AND PROVIDING AN EFFECTIVE DATE ITEM 4 . AUTHORIZE HALL-JOHNSON ROAD ENGINEERING DESIGN i, CONTRACT, SCHRICKEL. ROLLINS, AND ASSOCIATES, INC. Public Works Director Jerry Hodge requested approval of a contract with Schrickel, Rollins, and Associates, Inc. to perform engineering design and construction phase services for the Hall-Johnson Road and Heritage Avenue Widening Projects in an amount of $468, 100. 00. Mr. Dan Hartman, of Schrickel, Rollins, and Associates, Inc. , addressed the City Council stating the Hall-Johnson Road Project will be from Pool Road to William D. Tate Avenue (State Highway 121) at a cost of $405, 350. 00. The Heritage Avenue Project will be from Hall-Johnson Road south to the City limits ' at a cost of $62,750. 00. Both projects will be five (5) lanes with 80 ' right-of-way and the proposed construction cost of the projects is $5. 6 million. Discussion ensued relative to the time schedule of the projects. Mr. Hartman reported the preliminary design would be complete within one (1) year, with the final plans being completed within ; 16 months. Construction would start within two (2) years and be completed in approximately 18 months. Staff was directed to review the time schedule and make adjustments where necessary to complete the project at a faster pace. Council Member Spencer, seconded by Council Member Traverse, made a motion to award the contract to Schrickel, Rollins, & Associates, Inc. to perform engineering design services for the widening of Hall-Johnson Road and Heritage Avenue in an amount of $468, 100. 00. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None 3 }, P 05/07/91 ITEM 5. AUTHORIZE DESIGN SERVICES. LIBERTY PARK PLAZAJWALLIS HOTEL/DEPOT RESTORATION, ARCHITEXAS Convention & Visitors Bureau Director P. W. McCallum requested approval of a contract with ArchiTexas for design services and construction documents for the City of Grapevine Liberty Park Plaza/Wallis Hotel/Depot Restoration Project for an amount not to exceed $55,200. 00. A selection committee chaired by Mr. Warren Dearing of the Convention & Visitors Bureau Board and consisting of Mr. Hugh Reed, Foundation representative; Council Member C. Shane Wilbanks; Community Development Director H. T. Hardy; Public Works Director Jerry Hodge; and Fleet Services ; Manager Mark Sherrill recommended the firm on the basis of their previous experience with historical structures and successful restoration projects. � Mr. Craig Medle, of ArchiTexas, stated the projection is to have the hotel designed and completely constructed by December, 1991 to celebrate the 100th anniversary of the Wallis Hotel. ; Following brief discussion, Council Member Wickman made a motion to accept Staff's recommendation to award the contract to ArchiTexas for design services and construction documents for the Liberty Park Plaza/Wallis Hotel/Depot Restoration Project in an amount not to exceed $55,200. 00. The motion was seconded by Council Member Wilbanks and prevailed by the following vote: - Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ITEM 5A. CITIZENS REOUEST, MR. STEVE WOOD Mr. Steve Wood, addressed the City Council on behalf of Ms. Jo Widner, 620 West College Street. He stated her dissatisfaction regarding the asphalt sidewalk project on College Street between Ball Street and Main Street with the exception of three (3) homes that have received concrete sidewalks. The asphalt sidewalk is uneven and the appearance distracts from the homes in the area. He questioned why some homes on the street were given preferential treatment, they are all City taxpayers. He stated it was understood the original intent of the project was to provide a safe walkway for children to school, but no walkway has been provided on the bridge between Main Street and Ball Street. Mr. Wood requested the asphalt sidewalks be removed from Main Street to 620 West College Street and replaced with concrete and a walkway be provided across the bridge for the safety of the children. Public Works Director Jerry Hodge stated Item 10 on the agenda f` was to address Change Orders to the Sidewalk Improvement Program and that the asphalt sidewalks on West College Street were to be removed and replaced with concrete. 4 05/07/91 ITEM 5B. CITIZENS REQUEST, MR. PHIL HART Mr. Phil Hart, 2742 Warwick Way, expressed his support of Item 9 Canterbury Village Drainage Improvements. ITEM 5C. CITIZENS REQUEST, MS. MARIANNE TEMPLE Ms. Marianne Temple, 2809 Southshore Drive, submitted a petition to the City Secretary containing 104 signatures requesting Snakey Lane be restricted to single entry access, limited to Silvercrest Lane only, and no through traffic allowed. She stated concerns of traffic violations, vandals in the "closed park" area, as well � as trash and debris throughout the road and park area. She commented the frequent closures of Snakey Lane has provided the ' opportunity for walkers, joggers, bicycle riders and horseback riders of all ages to enjoy the area and the permanent closure of through traffic would enhance the enjoyment and beauty of the neighborhood. ITEM 5D. CITIZENS RE4UEST, MR. CARL CAPPOLINO Mr. Carl Cappolino, 2821 Southshore Drive, addressed the City Council concerning the trash, debris and other undesirables that have appeared along Snakey Lane. He encouraged the City Council to consider developing nature trails, horseback riding trails, bike trails, etc. , and to keep Snakey Lane closed to through vehicular traffic. ITEM 5E. CITIZENS REOUEST, MR. RAY FRIESEN Mr. Ray Friesen, 2318 Forest Hill, presented a petition containing 328 signatures requesting that after completion of Silvercrest Lane, the City Council reopen Snakey Lane to vehicular traffic as originally planned. He recognized the abuse the closed road has endured over the past year, but emphasized the peaceful atmosphere the scenic drive on Snakey Lane offers citizens and urged the City Council to keep those pleasures available to everyone. Council Member Wilbanks briefly reviewed the Grapevine Lake Master Plan that was adopted by the City Council approximately one (1) year ago that proposed development of all U. S. Army Corps of Engineers property in the City limits of Grapevine to be developed as parks, recreational, hike/bike trails, nature gardens, etc. Snakey Lane was designed to be one of the early completion projects of the Lake Master Plan and it has always been the intent of the City Council to reopen Snakey Lane once Silvercrest Lane was completed. There are plans for landscaping, development of picnic areas, and nature trails in the area to be compatible to both vehicular and pedestrian traffic. 5 � 05�07�91 � � � i Mayor Tate indicated these issues will be discussed further at a ; future date as planning continues on the Grapevine Lake Master Plan to enhance the environment and preserve the natural areas for the benefit and safety of the citizens. r ,' CONSENT AGENDA The next order of business was for the City Council to consider the consent agenda items, which were deemed to need little or no � discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the Council who wished to remove an item from the consent agenda for full ', ', discussion. Council Member Spencer removed Item 12 Award Bid } 91-279 Radio Equipment. 1 � Item 6. Ordinance No. 91-22 , Second and Final Reading, Amend, Chapter 24 Trailers and Trailer Parks, Master Water Metering and Billing Public Works Director recommended approval of the second and , final reading of Ordinance No. 91-22 amending the Grapevine Code of Ordinances Chapter 24 Trailers and Trailer Parks to provide for master water metering and billing in mobile home parks. The caption of the proposed ordinance was read into the record. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered , a motion to approve as recommended. The motion prevailed by the following vote: ' Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ORDINANCE NO. 91-22 ' ; AN ORDINANCE OF THE CITY COUNCIL OF THE CITY ' OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 24, SECTION 24-9 BY REQUIRING A MASTER WATER METER TO RECORD WATER USAGE FOR UTILITY ; BILLING PURPOSES IN TRAILER PARKS (MOBILE HOME PARKS) ; REPEALING CONFLICTING i ORDINANCES; PROVIDING A PENALTY OF FINE NOT ' TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200. 00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE � AND PROVIDING AN EFFECTIVE DATE 1 6 � 05/07/91 Item 7. Refund for Ad Valorem Taxes, Metro Place/Woodlake II Association Finance Director recommended approval of refunding requests for ad valorem taxes submitted by Metro Place in the amount of $1,956.79 plus interest of $198. 15 for tax year 1988 and Woodlake II Association Ltd. in the amount of $442 . 10 plus interest of $9.40 for tax year 1990 as requested by the Grapevine/Colleyville Tax Assessor/Collector as the appraised values were lowered due to the results of litigation. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the �� following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 8. Resolution, Approve and Ratify Contract Flyght Submersible Pumps, Longview Rubber Products Public Works Director recommended approval of a resolution , approving and ratifying a contract with Longview Rubber Products in the amount of $5,480. 00 for the purchase of two (2) Flyght submersible pumps. The caption of the proposed resolution was read into the record. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ' Nays: None RESOLUTION NO. 91-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE APPROVING, RATIFYING AND AFFIRMING A CONTRACT WITH LONGVIEW RUBBER PRODUCTS IN THE AMOUNT OF $5, 480. 00 FOR THE PURCHASE OF TWO (2) BACKWASH RETURN SUBMERSIBLE PUMPS; AUTHORIZING PAYMENT FOR THE PURCHASE IN THE AMOUNT OF $5,480. 00; FINDING AND CONCLUDING THE TAKING OF COMPETITIVE BIDS WAS UNNECESSARY BECAUSE THE EXPENDITURE IS FOR A PROCUREMENT NECESSARY TO PRESERVE AND PROTECT THE PUBLIC HEALTH AND SAFETY OF THE CITY'S RESIDENTS; AND PROVIDING AN EFFECTIVE DATE 7 i ! € 05/07/91 � i � Item 9. Agreement, 30" Storm Drainage Sewer System, Wriaht � Development ; Public Works Director recommended authorizing the City Manager to � enter into an agreement with Wright Development Company for the material costs for a 30-inch storm drainage sewer system in Canterbury Village in an amount not to exceed $15, 000. 00. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered � a motion to approve as recommended. The motion prevailed by the i following vote: � i Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman i Nays: None ' i � ; � � Item 10. Change Orders No. 1 and 2 , Sidewalk Improvements ; Project, Phases I and II , � Public Works Director recommended approving Change Orders No. 1 ' and 2 to the Sidewalk Improvements Project, Phases I and II, and authorization for Staff to execute the Change Orders in the amount of $24, 316. 63 . Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the n ' following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 11. Resolution, Declaring Surplus Property Staff recommended approval of a resolution declaring certain named property surplus and/or salvage and authorizing the sale of same property. The caption of the proposed resolution was read into the record. ` Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None 8 05/07/91 RESOLUTION NO. 91-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE, IN ACCORDANCE WITH EXHIBIT "A"; PROVIDING FOR THE AUTHORIZATION OF THE SALE OF SAID , PROPERTY AND PROVIDING AN EFFECTIVE DATE ITEM 12. AWARD BID 91-279 RADIO EQUIPMENT � This item was discussed after Item 18. Staff recommended award of Bid 91-279 Radio Equipment to the lowest and best bidders meeting specifications as follows: CSSI--Items 1-3 and 10 in combination in the amount of $1,710. 00; Motorola Communications and Electronics, Inc.-- Items 4-6 in combination, Items 7-9 in combination, and Items i1-12 in the amount of $18, 666. 00. Council Member Spencer expressed concern the bid specifications were written specifically for Motorola products and questioned why Items 4-6 were not awarded to the low bidder, CSSI. Staff r responded that pre-bid meetings were held to assure the specifications were objective. Discussion ensued relative to the functional differences of equipment and the need to standardize equipment in the police patrol cars. Following deliberation, Council Member Spencer made a motion to award Items 1-3 and 10 to CSSI as recommended, award Items 7-9 and 11-12 to Motorola Communications and Electronics, Inc. as recommended and to table award of Items 4-6 until Staff could provide additional information regarding the trunk mount brackets and installation. The motion was seconded by Mayor Pro Tem Ware and prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 13 . Bid Award 91-280 HVAC Repair Staff recommended award of Bid 91-280 HVAC Repair to the lowest and best bidder meeting specifications, Lee Air Services in the amount of $19,575. 00 for HVAC repair to the Senior Citizen's Center. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: 9 i 05/07/91 ; � a Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � 3 Item 14. Bid Award 91-282 Liqhting Upgrade ; Staff recommended award of Bid 91-282 Lighting Upgrade to the lowest and best bidder meeting specifications, Olson Electric Service, Inc. in the amount of $21, 332 . 00 for the Convention Center lighting upgrade. � Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the ' following vote: ! � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � � Item 15. Bid Award 91-283 Office Supply Contract Staff recommended award of Bid 91-283 Office Supply Contract to the lowest and best bidder meeting specifications, Staples Contract Office Supply at 49 . 5� discount from manufacturer's ; suggested list price. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 16. Bid Award 91-284 Lonq Term Disability Insurance Staff recommended award of Bid 91-284 Long Term Disability � Insurance Plan to the lowest and best bidder meeting specifications, Alexander and Alexander of Texas, to provide Blue j Cross/Blue Shield Insurance at the rate of $. 38 per $100. 00 for 90 days and $. 27 per $100. 00 for 180 days for covered payroll. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the ; following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � 10 05/07/91 Item 17. Bid Award 91-286 Removal/Excavation Staff recommended award of Bid 91-286 Removal/Excavation of the former Central Fire Station, 215 South Main Street, to the lowest and best bidder meeting specifications, U. S. Excavation & Mining Co. in the amount of $9,240. 00. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 18. Consideration of the Minutes City Secretary recommended approval of the minutes of the April 9, 16, and 24, 1991 City Council meetings as published. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered ' a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 19. UPDATE, MUNICIPAL COURT OF RECORD BILL Assistant City Manager Trent Petty advised Governor Ann Richards had signed House Bill 828 of the 72nd Legislature creating a Municipal Court of Record for the City of Grapevine. There is a 90 day waiting period before the City can begin operating as a Municipal Court of Record; therefore, August 26, 1991 will be the effective date of the Court of Record. The ' bill provides the City the option of (1) going before the voters to determine whether the Municipal Judge will be appointed or elected, or (2) going directly to an election to elect the Municipal Judge. Following brief discussion, it was the consensus of the City Council to pursue option #2 and elect the Municipal Court Judge. Staff is currently working with the City Attorney to determine whether an election can be held prior to August 26, 1991, or whether the City is required to wait until after August 26 to call an election. 11 S', 4 05/07/91 i ; Mayor Tate announced the City Council would recess to Conference � ' Room #204 to continue the Executive Session deliberations recessed at 7: 30 p.m. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Wickman, made a motion to adjourn the meeting at 11:20 p.m. The motion ; prevailed by the following vote: ' Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ; Nays: None i � � PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of May , 1991. APPROVED: ' � � William D. Tate Mayor � ATTEST: � L' da Huf City Secretar � 12