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HomeMy WebLinkAboutItem 11 - Interlocal Purchasing Agreement I , IE 1 MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: FEBRUARY 21, 2012 SUBJECT: APPROVAL OF A RESOLUTION TO ESTABLISH AN INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF ARLINGTON, TEXAS RECOMMENDATION: City Council to consider approval of a resolution authorizing an Interlocal Purchasing Agreement with the City of Arlington, Texas. This agreement would allow the City of Grapevine and the City of Arlington, Texas to purchase various goods and services commonly utilized by both entities. FUNDING SOURCE: No funding source would be necessary for this agreement. BACKGROUND: This request is for approval of a cooperative purchasing agreement between the City of Arlington, Texas and the City of Grapevine in order to participate in various contracts established by both agencies. The City is authorized by the Interlocal Cooperation Act Texas Government Code, Chapter 791 and Texas Local Government Code, Section 271.101 and 271.102, to enter into joint contracts and agreements for the performance of governmental functions and services. Because the City of Arlington, Texas and the City of Grapevine purchase common goods and services, establishing a cooperative purchasing agreement between the two agencies will reduce administrative costs and increase savings for both agencies. Staff recommends approval of a resolution to establish the interlocal agreement between the City of Arlington, Texas and the City of Grapevine to participate in various contracts established by both agencies. The Cooperative Purchasing Agreement is attached for review. Staff recommends approval. GR INTERLOCAL AGREEMENT This Interlocal Agreement ("the Agreement") is made and entered into by and between the CITY OF GRAPEVINE TEXAS, a municipal corporation and CITY OF ARLINGTON ("ARLINGTON"), each organized and existing under the laws of the State of Texas, and acting by, through and under the authority of their respective governing bodies and officials in accordance with the "Interlocal Cooperation Act," Chapter 791 of the Texas Government Code (the "Act"). WHEREAS, the CITY and ARLINGTON are both governmental entities engaged in the purchase of goods and services, which is a recognized governmental function; and WHEREAS, the CITY and ARLINGTON wish to enter into this Agreement to set forth the terms and conditions upon which they may purchase various goods and services commonly utilized by each entity; and WHEREAS, participation in this Agreement will be highly beneficial to the taxpayers of the CITY and ARLINGTON through the anticipated savings to be realized and is of mutual concern to the parties; and WHEREAS, the CITY and ARLINGTON have current funds available to satisfy any fees owed pursuant to this Agreement. NOW THEREFORE, the CITY and ARLINGTON, for and in consideration of the premises and the mutual covenants set forth in this Agreement, and pursuant to the authority granted by the governing bodies of each of the parties hereto, do hereby agree as follows: 1. The CITY and ARLINGTON may cooperate in the purchase of various goods and services commonly utilized by the parties, where available and applicable, and may purchase goods and services from vendors under present and future contracts; 2. The CITY and ARLINGTON shall each be individually responsible for payments directly to the vendor and for the vendor's compliance with all conditions of delivery and quality of the purchased items under such contracts. The CITY and ARLINGTON shall each make their respective payments from current revenues available to the paying party; 3. The head of CITY's and ARLINGTON's respective purchasing department is designated to act on all matters related to this Agreement; 3. The Agreement shall be in full force and effect for a period of 12 months and then continue to automatically renew for additional 12 month periods unless it is terminated by either party as provided below. 4. Notwithstanding anything herein to the contrary, participation in this Agreement may be terminated by either party upon thirty(30) days written notice to the other party; Interlocal Agreement—Page 1 5. The undersigned officer and/or agents of the party(ies)hereto are duly authorized officials and possess the requisite authority to execute this Agreement on behalf of the parties; b. This Agreement may be executed separately by the parties, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective upon execution and dating by each party. This Agreement shall be effective from the last date signed and marked on this Agreement by a participating party. APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS: BY: DATE: Bruno Rumbelow, CITY MANAGER ATTEST: Linda Huff, CITY SECRETARY APPROVED AS TO FORM: [Enter Attorney's name], CITY ATTORNEY APPROVED BY: BY: DATE: ATTEST: Interlocal Agreement—Page 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF ARLINGTON, TEXAS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.101 and 271.102 and Interlocal Cooperation Act Texas Government Code, Chapter 791 to enter into interlocal purchasing agreements with other qualified entities in the State of Texas; and WHEREAS, the City of Arlington, Texas is a qualified entity as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Grapevine, Texas, has requested to enter into an Interlocal Purchasing Agreement with the City of Arlington, Texas and participate in contracts established by the City of Arlington, Texas. NOW,THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Manager, or his designee, is authorized to take all steps necessary to consummate an interlocal purchasing agreement with the City of Arlington, Texas. Section 3. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of February, 2012. APPROVED: ATTEST: APPROVED AS TO FORM: RES. 2