HomeMy WebLinkAboutItem 12 - HVAC Preventive MaintenanceMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 7, 2020
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR HVAC
PREVENTIVE MAINTENANCE SERVICES
RECOMMENDATION: City Council to consider the renewal of an annual contract for HVAC
preventive maintenance services with The Brandt Companies, LLC for the
Facility Services Department.
FUNDING SOURCE: Funds are available in the Public Works Professional Services budget
(100-44540-118-002) for an amount not to exceed $62,717.
BACKGROUND: The purpose of this contract is to provide a full service maintenance
agreement and repairs to extend the life of the HVAC equipment located at
City Hall, Public Safety Building, The REC and the gun range facility.
Scheduled HVAC preventative maintenance will be performed every other
month. The preventative maintenance program will include inspection and
evaluation to identify maintenance or repair requirements.
Purchases will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to The
Brandt Companies, LLC.The Facility Services and Purchasing staff
reviewed the contract for departmental specification compliance and
pricing and determined that the contract would provide the best service
and pricing for meeting the needs of the City. This contract was for an
initial one-year period with two, one-year renewal options. If approved, this
will be for the final renewal available.
Staff recommends approval
CH/LW