The URL can be used to link to this page

Home My WebLink About2020-04-07 Regular Meeting * CITY OF GRAPEVINE, TEXAS GEAR 'VINE, REGULAR CITY COUNCIL MEETING AGENDA T E, x e s TUESDAY, APRIL 7, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council will conduct the meeting scheduled at 7:30 pm on April 7, 2020 in the Council Chambers at 200 South Main Street, by telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access to the location described above. The meeting will be livestreamed on the City's website at jvww.grapevinetexas.gov. This supplemental written notice, the meeting agenda, and the agenda packet are posted online at www.grapevinetexas.gov. The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The audio conference PIN is 682 685 856#. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, April 6, citizens can submit a Citizen Appearance request form from the City's website at https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those that have submitted a form will be called on to speak in the order the forms were received. The deadline to submit requests will be 5:00 pm on Tuesday, April 7. A recording of the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. CALL TO ORDER: 7:30 p.m. - City Council Chambers 1 . Invocation and Pledge of Allegiance: Council Member Sharron Rogers CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 3. Emergency Management Coordinator to present update on COVID-19. NEW BUSINESS 4. Consider the purchase and installation of a Kugel Floating Granite Sphere at the northeast corner of South Main Street and East Wall Street (in front of Cotton Patch Cafe restaurant), and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider the purchase of server hardware maintenance and system monitoring software from SHI Government Solutions, Inc. Chief Technology Officer recommends approval. 6. Consider the approval and ratification of the emergency purchase of replacement flooring at The REC from Rubber Flooring Systems, Inc. Parks and Recreation Director recommends approval. 7. Consider the award of an informal request for quote for the replacement of two gate operators at the Waste Water Treatment Plant from The Anchor Group, Inc. Public Works Director recommends approval. 8. Consider the award of an informal request for quote for a Homa sewage pump from Precision Pump Systems. Public Works Director recommends approval. 9. Consider the renewal of an annual contract for waterworks products with Core & Main LP. Public Works Director recommends approval. 10. Consider the renewal of annual contracts for cold milling machining with Dustrol, Inc. and Tex Op Construction, LP. Public Works Director recommends approval. City Council April 7, 2020 Page 2 11 . Consider the renewal of annual contracts for various fuels with primary vendor, US Oil, formally Martin Eagle Oil Company, and secondary vendor, Douglas Distributing. Public Works Director recommends approval. 12. Consider the renewal of an annual contract for HVAC preventive maintenance services with The Brandt Companies, LLC. Public Works Director recommends approval. 13. Consider the minutes of the March 17, 2020 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on April 3, 2020 by 5:00 p.m. GRAPE ' - ` 0 �y vi im A. wti i>c Tara Brooks, TRMC, CRM City Secretary This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council April 7, 2020 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were either present in person in the City Council Chambers, Second Floor, 200 South Main Street or by telephone. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of April, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 7:30 p.m. Item 1. Invocation and Pledge of Allegiance Council Member Sharron Rogers delivered the invocation and led the Pledge of Allegiance. Item 2. Citizen Comments Beginning at 5:00 p.m. on April 6, citizens were able to submit a citizen appearance request form on the City's website. Requests were received through 5:00 on April 7. No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone to speak. There was no one on the phone who wished to speak. PRESENTATIONS Item 3. Emergency Management Coordinator to present update on COVID-19. Emergency Management Coordinator Matt Feryan updated Council on the latest case statistics on COVID-19 and on the actions each department has taken to better serve the citizens of Grapevine while keeping staff safe during this time. Emergency Management Coordinator Feryan, Police Chief Mike Hamlin, City Manager Bruno Rumbelow and Parks and Recreation Director Kevin Mitchell answered questions from Council. NEW BUSINESS Item 4. Consider the purchase and installation of a Kugel Floating Granite Sphere at the northeast corner of South Main Street and East Wall Street (in front of Cotton Patch Cafe restaurant), and take any necessary action. Convention and Visitors Bureau Director P.W. McCallum presented this item and answered questions from Council. The Kugel Floating Granite Sphere will be installed at the northeast corner of South Main Street and East Wall Street. The purchase of the sphere and installation will be for an amount not to exceed $67,272. Motion was made to approve the purchase and installation of a Kugel Floating Granite Sphere. Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the Consent Agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 5. Consider the purchase of server hardware maintenance and system monitoring software from SHI Government Solutions. Inc. Chief Technology Officer Tessa Allberg recommended approval of the purchase of server hardware maintenance and system monitoring software for an amount not to exceed $27,777. City Council April 7, 2020 Page 2 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 6. Consider the approval and ratification of the emergency purchase of replacement flooring at The REC from Rubber Flooring Systems, Inc. Parks and Recreation Director Mitchell recommended approval and ratification of the emergency purchase of replacement flooring for an amount not to exceed $112,344. The fitness room flooring was scheduled for maintenance and cleaning in September, but since The REC is closed due to the COVID-19 disaster declaration, the flooring could be replaced now to prevent additional closures in the fall. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 7. Consider the award of an informal request for quote for the replacement of two aate operators at the Waste Water Treatment Plant from The Anchor Group. Inc. Public Works Director Bryan Beck recommended approval of the informal request for quote for replacement of two gate operators that have reached their end of life at the Waste Water Treatment Plant in an amount not to exceed $28,280. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the award of an informal request for quote for a Homa sewage pump from Precision Pump Systems. Public Works Director Beck recommended approval of the award of the informal request for quote for a Homa sewage pump for the Minters Chapel Lift Station for an amount not to exceed $26,562. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy City Council April 7, 2020 Page 3 Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of an annual contract for waterworks products with Core & Main I P Public Works Director Beck recommended approval of the renewal of the annual contract for waterworks products to be used on an as -needed basis for an annual estimated amount of $170,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the renewal of annual contracts for cold milling machining with Dustrol, Inc. and Tex OD Construction. LP. Public Works Director Beck recommended approval of the renewal of annual contracts for cold milling machining for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the renewal of annual contracts for various fuels with primary vendor, US Oil. formallv Martin Eaale Oil Companv. and secondary vendor. Doualas Distributina. Public Works Director Beck recommended approval of the renewal of annual contracts for various fuels for annual estimated amount of $800,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council April 7, 2020 Page 4 Item 12. Consider the renewal of an annual contract for HVAC preventive maintenance services with The Brandt Companies, LLC. Public Works Director Beck recommended approval of the renewal of an annual contract for HVAC preventive maintenance services for City Hall, the Public Safety Building, The REC and the gun range for an amount not to exceed $62,717. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the minutes of the March 17, 2020 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:20 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of April, 2020. APPROVED: ATTEST: Tara Brooks City Secretary William D. Tate GRAPE,_ Mayor vi IM I ra City Council April 7, 2020 Page 5