HomeMy WebLinkAboutItem 15 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
In accordance with Orders of the Office of the Governor of the State of Texas, the
Grapevine City Council meeting was conducted by telephone. Members of City Council
were either present in person in the City Council Chambers, Second Floor, 200 South
Main Street or by telephone.
Members of the public were invited to participate by telephone by a number posted on
the agenda. The meeting was live streamed on the City's website.
The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th
day of April, 2020 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 7:30 p.m.
Item 1. Invocation and Pledge of Allegiance
Council Member Sharron Rogers delivered the invocation and led the Pledge of
Allegiance.
Item 2. Citizen Comments
Beginning at 5:00 p.m. on April 6, citizens were able to submit a citizen appearance
request form on the City's website. Requests were received through 5:00 on April 7.
No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone
to speak. There was no one on the phone who wished to speak.
PRESENTATIONS
Item 3. Emergency Management Coordinator to present update on COVID-19.
Emergency Management Coordinator Matt Feryan updated Council on the latest case
statistics on COVID-19 and on the actions each department has taken to better serve the
citizens of Grapevine while keeping staff safe during this time.
Emergency Management Coordinator Feryan, Police Chief Mike Hamlin, City Manager
Bruno Rumbelow and Parks and Recreation Director Kevin Mitchell answered questions
from Council.
NEW BUSINESS
Item 4. Consider the purchase and installation of a Kugel Floating Granite Sphere at the
northeast corner of South Main Street and East Wall Street (in front of Cotton Patch Cafe
restaurant), and take any necessary action.
Convention and Visitors Bureau Director P.W. McCallum presented this item and
answered questions from Council. The Kugel Floating Granite Sphere will be installed
at the northeast corner of South Main Street and East Wall Street. The purchase of the
sphere and installation will be for an amount not to exceed $67,272.
Motion was made to approve the purchase and installation of a Kugel Floating Granite
Sphere.
Motion: O'Dell
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. No one requested to remove any items from the Consent Agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 5. Consider the purchase of server hardware maintenance and system monitoring
software from SHI Government Solutions, Inc.
Chief Technology Officer Tessa Allberg recommended approval of the purchase of server
hardware maintenance and system monitoring software for an amount not to exceed
$27,777.
City Council April 7, 2020 Page 2
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 6. Consider the approval and ratification of the emergency purchase of replacement
flooring at The REC from Rubber Flooring Systems, Inc.
Parks and Recreation Director Mitchell recommended approval and ratification of the
emergency purchase of replacement flooring for an amount not to exceed $112,344. The
fitness room flooring was scheduled for maintenance and cleaning in September, but
since The REC is closed due to the COVID-19 disaster declaration, the flooring could be
replaced now to prevent additional closures in the fall.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 7. Consider the award of an informal request for quote for the replacement of two
gate operators at the Waste Water Treatment Plant from The Anchor Group, Inc.
Public Works Director Bryan Beck recommended approval of the informal request for
quote for replacement of two gate operators that have reached their end of life at the
Waste Water Treatment Plant in an amount not to exceed $28,280.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 8. Consider the award of an informal request for quote for a Homa sewage pump
from Precision Pump Systems.
Public Works Director Beck recommended approval of the award of the informal request
for quote for a Homa sewage pump for the Minters Chapel Lift Station for an amount not
to exceed $26,562.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Coy
City Council April 7, 2020 Page 3
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 9. Consider the renewal of an annual contract for waterworks products with Core &
Main LP.
Public Works Director Beck recommended approval of the renewal of the annual contract
for waterworks products to be used on an as -needed basis for an annual estimated
amount of $170,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 10. Consider the renewal of annual contracts for cold milling machining with Dustrol,
Inc. and Tex Op Construction, LP.
Public Works Director Beck recommended approval of the renewal of annual contracts
for cold milling machining for an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider the renewal of annual contracts for various fuels with primary vendor,
US Oil, formally Martin Eagle Oil Company, and secondary vendor, Douglas Distributing.
Public Works Director Beck recommended approval of the renewal of annual contracts
for various fuels for annual estimated amount of $800,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council April 7, 2020 Page 4
Item 12. Consider the renewal of an annual contract for HVAC preventive maintenance
services with The Brandt Comaanies. LLC.
Public Works Director Beck recommended approval of the renewal of an annual contract
for HVAC preventive maintenance services for City Hall, the Public Safety Building, The
REC and the gun range for an amount not to exceed $62,717.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider the minutes of the March 17. 2020 Reaular Citv Council meetin
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:20 p.m.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st
day of April, 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council April 7, 2020 Page 5