HomeMy WebLinkAboutItem 17 - Asphalt Overlay WorkMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 18, 2014
SUBJECT: REVISED INTERLOCAL AGREEMENT WITH TARRANT COUNTY
FOR ASPHALT OVERLAY WORK ON TIMBERLINE DRIVE AND
HERITAGE AVENUE
RECOMMENDATION
City Council consider approving a revised Interlocal Agreement with Tarrant County for the
asphalt overlay of Timberline Drive and Heritage Avenue and take any necessary action.
FUNDING:
Funds are programmed in the Street Division Permanent Street Maintenance Fund in
account 174 - 43301 -090.
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This joint effort outlined in the Interlocal Agreement is one that Tarrant County and the City
have engaged in during past budget years.
Tarrant County provides the labor and equipment for the placement of a 2" HMAC overlay
of the two streets and the City purchases the HMAC material and pays for the trucking
charges.
The City will also provide traffic control and striping as needed.
Staff has selected Timberline Drive as a better candidate for the overlay joint effort
between the County and City forces. Timberline Drive is a larger project than Lakeside
Park Road was in the original agreement and it has begun to experience significant
degradation. Timberline meets the County's criteria to perform work on highly visible
routes. The work on Timberline Drive will extend from Timberline Elementary east to the
State Highway 121 service road.
The work on Heritage Avenue will extend from Mustang Drive to Springhill Drive, just south
of Timberline Drive.
This program is designed to establish a mechanism for Tarrant County to assist cities
within the county by offering the services of their labor and their expertise in asphalt overlay
operations.
Staff recommends approval.
THE STATE OF TEXAS
COUNTY OF TARRANT
This Interlocal Agreement is between County of Tarrant ("COUNTY"), and
the City of Grapevine ("CITY");
Sections 791.001 — 791.029 of the Texas Government Code provide legal
authority for this Agreement;
During the performance of the governmental functions and the payment
for the performance of those governmental functions the parties will make the
performance and payment from current revenues legally available to that party;
and
The Commissioners Court of the COUNTY and the City Council of the
CITY each find:
a. This Agreement serves the common interest of both parties;
b. This Agreement will benefit the public;
C. The division of costs fairly compensates both parties to this
Agreement; and
d. The CITY and COUNTY have authorized their representative to
sign this Agreement.
The Parties therefore agree as follows:
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COUNTY will furnish the labor and equipment for the following project:
Timberline Drive from SH 121 to Timberline Elementary School: COUNrTJ
will place a two-inch HMAC surface on the existing roadway (approxima;ell
5,475 linear feet).
i5efitage Avenue from Springhill Drive to Mustang Drive: COUNTY will
place a two-inch HMAC surface on the existing roadway (approximately
3,987 linear feet).
2.1 CITY will furnish all materials for the project and pay trucking
charges.
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2.2 CITY will furnish a site for dumping waste materials generated
during this project.
2.3 CITY will furnish all rights of way, plan specifications and
engineering drawings,
2.4 CITY will furnish necessary traffic controls including Type A
barricades to redirect traffic flow to alternate lanes during the
construction phase of the project,
2.5 CITY will provide temporary driving lane markings.
2.6 CITY will coordinate and be responsible for the replacement of all
signal related devices if necessary.
23 CITY will provide the COUNTY with a hydrant meter and all the
water necessary for the projects at no cost to the COUNTY.
2.8 CITY will adjust all utilities, manholes and valve boxes.
2.9 CITY will contract or furnish all asphalt surface milling,
2.10 CITY agrees the road can be closed during working hours.
2A1 CITY will pay for one-half of the fuel used on this project.
COUNTY retains the right to inspect and reject all materials provided for this
project.
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY within 30 days of project completion.
Upon expiration of 30 days after project completion, the CITY becomes
responsible for maintenance of the project.
This agreement does not waive COUNTY rights under a legal theory of sovereign
immunity. This agreement does not waive CITY rights under a legal theory of
sovereign immunity.
51 If requested by CITY, the COUNTY may apply permanent striping;
5.2 If necessary, COUNTY may furnish flag persons;
5.3 If required, the CITY will pay for engineering services, storm water
run-off plans, and continuation of services and plan;
6. TIME PERIOD FOR COMPLETION
CITY will give the COUNTY notice to proceed at the appropriate time. However,
COUNTY is under no duty to commence construction at any particular time.
7. THIRD PARTY
The parties do not enter into this contract to protect any specific third party. The
intent of this contract excludes the idea of a suit by a third party beneficiary. The
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parties to this agreement do not consent to the waiver of sovereign immunity
under Texas law to the extent any party may have immunity under Texas law.
The relationship between the parties to this contract does not create a
partnership or joint venture between the parties. This agreement does not
appoint any party as agent for the other party.
This agreement becomes effective when signed by the last party whose signing
makes the agreement fully executed.
CITY OF GRAPEVINE
Bruno Rumbelow, City Manager
Date:
♦k
B. Glen Whitley, County Judge
Date:
John S. Laster, Director of Public Works Gary Fickes, Commissioner Pet 3
Attest:
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Date:
Attest:
City Attorney
Assistant District Attorney
By law, the District Attorney's Office may only advise or approve contracts or legal
documents on behalf of its clients. It may not advise or approve a contract or legal
document on behalf of other parties. Our review of this document was conducted solely
from the legal perspective of our client. Our approval of this document was offered
solely for the benefit of our client. Other parties should not rely on this approval, and
should seek review and approval by their own respective attorney(s).
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