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HomeMy WebLinkAboutItem 18 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of March, 2014 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Mayor Tate called the meeting to order at 6:16 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Personnel relative to City Manager's annual evaluation pursuant to Section 551.074, Texas Government Code; and (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to personnel under Section 551.074, Texas Government Code. NOTE: Item (B) Conference with City Manager and Staff under Section 551.087, Texas Government Code was not discussed. 03/04/14 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 0011imli Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:16 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of March, 2014. ATTEST: Jodi C. Brown City Secretary 2 FTAI a U William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of March, 2014 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:52 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Sharron Spencer delivered the Invocation. PLEDGE OF ALLEGIANCE Boy Scout Troop 507 posted the colors and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS MIKE MORRIS Mr. Mike Morris, 849 Riverside Drive North, expressed his support for videoing City Council meetings. ITEM 1 B. CITIZENS COMMENTS KATHLEEN THOMPSON Ms. Kathleen Thompson, 3317 Burning Log, spoke in support of videoing City Council meeting. ITEM 1C. CITIZENS COMMENTS TIM YATKO 03/04/14 Mr. Tim Yatko, 920 Ravenswood, expressed his support of the City seeking a grant to expand recycling to include apartments and the videoing of City Council meetings. ITEM 1 D. CITIZENS COMMENTS EMELIA TORLAI Ms. Emelia Torlai, representing Clean Energy Fuels, 8117 Preston Road, Suite 202, Dallas, addressed the City Council on the company's purpose of designing, building and providing natural gas fueling stations. ITEM 1 E. CITIZENS COMMENTS CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, spoke on the City's grant application to the North Central Texas Council of Governments. Texas Department of Transportation District Engineer Brian Barth provided an update to the City Council on FM 2499 and State Highway 121 Projects which included a presentation on the current and future activities on FM 2499 from State Highway 121 to Denton Creek, FM 2499 bridge over Denton Creek, and Planned Access for FM 2499 and State Highway 121 around the Grapevine Mills Mall area. ITEM 2. PRESENTATION "PURPLE HEART CITY" DESIGNATION Mayor Tate presented a proclamation designating Grapevine as a "Purple Heart City" to Mr. Jon Lunkwicz. Mr. Lunkwicz, representing the Patriot Members of DFW Mid - Cities Chapter 1513 Military Order of the Purple Heart, presented Mayor Tate with a "Purple Heart City" plaque. ITEM 3. PRESENTATION ELECTRONIC CIGARETTES IN PARKS AND PARK FACILITIES Parks & Recreation Director Doug Evans stated the Parks & Recreation Advisory Board discussed electronic cigarettes at their February 13, 2014 meeting and voted to recommend the Council consider an amendment to the ordinance to include electronic cigarettes as being unlawful in parks and park facilities. Mr. Evans noted Ordinance No. 2009 -25 restricts tobacco products and use at the athletic fields for Oak Grove Soccer Complex, the Oak Grove Softball Complex, the Oak Grove Ballfield Complex, the Meadowmere Park Soccer Complex and at the Botanical Gardens, The Parks & Recreation Advisory Board's discussion centered on the fact that children cannot differentiate between electronic cigarettes and cigarettes, and that it sends the wrong message to the children, if electronic cigarettes are allowed in parks and park facilities. 1 03/04/14 Following discussion, it was the consensus of the City Council that Staff draft an ordinance to include electronic cigarettes as being unlawful in parks and park facilities, and to also include the spraygrounds, swimming pools and practice fields in the amendment. No formal action of the City Council was taken. ITEM 4. RESOLUTION, AUTHORIZE MULTIMEDIA SERVICES SOLE SOURCE PURCHASE City Secretary Jodi Brown stated this item had been tabled at the February 18, 2014 meeting and then presented for consideration a resolution authorizing the sole source purchase of multimedia services from Swagit Productions, LLC in the amount of $72,246.00 for video streaming and archiving City Council and Planning and Zoning Commission meetings and a multimedia services contract with automatic annual renewals, $1,714.85 for fiber optic cables from Cingl Telecommunications, and appropriating funds from the unappropriated balance of the General Fund for the project in the amount of $73,960.85. Mr. Bryan Halley, President of Swagit Productions, answered questions from the Council on contract terms, pricing and security. Following discussion, Council Member Freed offered a motion to approve the resolution authorizing the purchase of multimedia services and equipment from Swagit Productions, LLC, as a sole source provider of remote camera operation services and appropriating funds from the unappropriated balance of the General Fund, and the purchase of fiber optic cables as presented. Mayor Pro Tern Wilbanks seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE PURCHASE OF MULTIMEDIA SERVICES; APPROPRIATING FUNDS FROM THE UNAPPROPRIATED BALANCE OF THE GENERAL FUND AND PROVIDING AN EFFECTIVE DATE ITEM 5. APPROVE GUARANTEED MAXIMUM PRICE COMMUNITY ACTIVITIES CENTER EXPANSION AND RENOVATION Parks & Recreation Director Doug Evans stated that the Community Activities Center (CAC) programs and activities had moved into the temporary facility location at 1250 William D. Tate Avenue, and Assistant Parks Director Kevin Mitchell highlighted the 3 03/04/14 CAC building elevations and floor plans proposed as part of the CAC renovation and expansion project which will include aquatics, an expanded fitness room, additional programming rooms and senior activities. The current facility has 48,000 square feet and will be expanded to 108,000 square feet. Mr. Evans recommended approval of the Guaranteed Maximum Price from Adolfson & Peterson Construction for the expansion and renovation of the Community Activities Center (CAC) and the construction of the central utility plant for the Library and CAC in the amount of $25,869,658.00, which includes a $500,000.00 contingency. Council Member Stewart, seconded by Council Member Coy, offered a motion to approve the Guaranteed Maximum Price for the expansion and renovation of the Community Activities Center and central utility plant construction. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. AWARD CONTRACT CONSTRUCTION MATERIALS ENGINEERING AND TESTING SERVICES, COMMUNITY ACTIVITIES CENTER PROJECT Assistant Parks Director Mitchell recommended awarding a contract in the amount of $106,816.00 to Fugro Consultants, Inc. for Construction Materials Engineering and Testing Services for the Community Activities Center Project, plus a 20% project contingency and authorization for Staff to execute the contract. Mr. Mitchell answered questions on the project contingency and pricing. Council Member Lease, seconded by Council Member Freed, offered a motion to award the contract as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 7. RESOLUTION, AUTHORIZE COMMUNITY ACTIVITIES CENTER INDOOR PLAYGROUND EQUIPMENT PURCHASE Assistant Parks Director Mitchell recommended approval of a resolution authorizing the purchase of indoor playground equipment for the Community Activities Center from The Playwell Group in the amount of $304,422.30 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Mr. Mitchell stated the indoor playground will be similar to Casey's Clubhouse, but will follow the transportation theme of the new children's area. Council Member Spencer made a motion to approve the resolution authorizing the purchase of the indoor playground equipment as presented. Mayor Pro Tern Wilbanks seconded the motion which prevailed by the following vote: 51 03/04/14 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE INDOOR PLAYGROUND EQUIPMENT THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE ITEM 8. RESOLUTI.ON, AUTHORIZE RAILROAD CROSSING REPAIRS AS SOLE SOURCE, MAIN STREET CROSSING OF COTTONBELT RAIL LINE Public Works Director Laster recommended approval of a resolution authorizing the sole source purchase of Railroad Crossing Repairs for the Main Street crossing of the Cottonbelt Rail Line from RAILWORKS Track Systems, Inc. in an amount of $75,275.00 and authorization for Staff to execute the contract. RAILWORKS Track Systems Inc. is the current Main Line Contractor for Fort Worth and Western Railroad (FWWR) for maintenance repairs and is the only contractor allowed to perform maintenance work on this main line. Work includes new ties for the main track and siding track and new concrete crossing panels for the main track and siding track. FWWR is allowing this repair project as partial rehab work to save the City costs, and by doing so, rail replacement has been excluded from the repair and rehab scope. Council Member Freed offered a motion to approve the resolution as presented. Council Member Spencer seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE PURCHASE OF RAILROAD CROSSING REPAIRS AND PROVIDING AN EFFECTIVE DATE ITEM 9. RESOLUTION, AUTHORIZE PARTICIPATION IN NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, REGIONAL SOLID WASTE PROGRAM LOCAL IMPLEMENTATION PROJECT Public Works Director Laster presented a resolution authorizing the City of Grapevine's participation in the North Central Texas Council of Governments' FY 2014/FY 2015 R 03/04/14 Regional Solid Waste Program Local Implementation Project, authorization for Staff to submit a funding application under this Call for Projects in an amount of $55,700.00, and authorization for Staff to execute the application submittal documents. Mr. Laster stated that funds will be budgeted in the FY2015 budget for a multi - family housing educational program on recycling, and that funds will be reimbursed by the North Central Texas Council of Governments (NCTCOG) at the end of the project, should the City's application be approved by NCTGOG. Council Member Freed offered a motion to approve the resolution. Council Member Coy seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE FILING OF A PROJECT APPLICATION WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR A REGIONAL SOLID WASTE PROGRAM LOCAL IMPLEMENTATION PROJECT; AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ACT ON BEHALF OF CITY OF GRAPEVINE IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF FUNDING FOR THIS PROJECT IS RECEIVED CITY OF GRAPEVINE WILL COMPLY WITH ALL PROJECT REQUIREMENTS OF NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 10. Renew Janitorial Services and Litter Control Annual Contract Parks & Recreation Director recommended approval to renew the Janitorial Services and Litter Control Annual Contract with Regent Services in an estimated amount of $300,000.00. This is the third renewal of the four optional, one -year renewals available. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: L 03/04/14 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Renew Traffic Pavement Markinq Materials Annual Contract Public Works Director recommended approval to renew the Traffic Pavement Marking Materials Annual Contract with Centerline Supply, Inc. in an estimated annual amount of $43,000.00. This is the third renewal of the four optional, one -year renewals available. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Renew Traffic Signal Equipment and Materials Annual Contracts Public Works Director recommended approval to renew the Traffic Signal Equipment and Materials Annual Contracts with Consolidated Traffic Controls, Inc. and McCain Inc. in an estimated annual amount of $49,000.00. This is the third renewal of the four optional, one - year renewals available. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Renew Water Meters and Registers Annual Contract Public Works Director recommended approval to renew the Water Meters and Registers Annual Contract with HD Supply Waterworks, on an as- needed basis, in an estimated annual amount of $93,000.00. This is the first renewal of the four optional, one -year renewals available. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Award Informal Request for Quote Purchase of Andersons Fertilizer Administrative Services Director recommended approval of the award of an Informal Request for Quote to purchase Andersons fertilizer from BWI Companies, Inc. for the Grapevine Golf Course in an amount not to exceed $43,649.20. 7 03/04/14 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 15. Resolution, Authorize Fitness Equipment Purchase Parks & Recreation Director recommended approval of a resolution authorizing the purchase of fitness equipment from Team Marathon Fitness in an amount not to exceed $45,687.60 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FITNESS EQUIPMENT THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consideration of Minutes City Secretary recommended approval of the minutes of the February 18, 2014 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:16 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 03/04/14 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of March, 2014. ATTEST: Jodi C. Brown City Secretary 0 William D. Tate Mayor