HomeMy WebLinkAboutItem 07 - Janitorial SuppliesMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 21, 2020
SUBJECT: APPROVAL FOR AN ANNUAL CONTRACT FOR JANITORIAL SUPPLIES
RECOMMENDATION: City Council to consider the approval of an annual contract for janitorial
supplies with Empire Paper for City departments.
FUNDING SOURCE: Funds are available in the General Fund/Warehouse Inventory budget
(100-14111-0000-000) for an annual estimated amount of $30,000.
BACKGROUND: The purpose of this bid is to establish fixed, indefinite quantity, annual
pricing for janitorial supplies to be purchased on an as -needed basis for
all City departments and stocked in the Municipal Service Center
warehouse. The contract provides a wide assortment of supplies which
allows for online ordering through a web -based catalog.
This purchase will be made in accordance with an existing interlocal
agreement with the Region VIII Education Service Center in Texas (TIPS)
as allowed by Texas Local Government Code, Chapter 271 and Texas
Government Code, Chapter 791. This contract is for an initial three-year
period, with one optional, one-year renewal.
Bids were taken by the Cooperative and a contract was awarded to
Empire Paper. The Purchasing staff reviewed the contract for specification
compliance and pricing and determined that the contract would provide
the best service and pricing for meeting the needs of the City.
Staff recommends approval.
LW