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Home My WebLink About1990-03-06 Regular Meeting AGENDA � CITY OF GRAPEVINE, TEXAS � REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 6, 1990 AT 7 : 30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Mayor Pro Tem Ted R. Ware � CITIZENS REQUEST NEW BUSINESS 1 . Consider award of a contract for general representation services, surveying services and geotechnical materials testing services for the construction phase of Silvercrest Lane and Ball Street Railroad Crossing to Freese and Nichols, Inc. in an amount of $96, 384 . 39 and take any necessary action. 2. Consider first reading of an ordinance amending the Grapevine Code of Ordinances Chapter 25 Utilities and Services to provide construction meter billing procedures and penalties and take any necessary action. 3 . Consider award of Bid 90-174 to the lowest and best bidder meeting specifications, HNH Construction, in the amount of $774 ,500 . 00 for the construction of the Central Fire Station and take any necessary action. -� CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4 . Consider a one (1) year renewal of the award of Bid 89-121 for pager services to PacTel Paging in the monthly amount of $7 .50 per pager for 74 pagers, plus $1. 50 per pager for callback service. Finance Director and Purchasing Agent recommend approval. 5 . Consider award of Bid 90-168 to the lowest and best bidder meeting specifications, Motorola Communications and Electronics, Inc. , in the amount of $13, 794 . 00 for the purchase of seven (7) mobile two-way radios and one (1) UHF radio base station and duplexer. Police Chief, Finance Director and Purchasing Agent recommend approval. 6 . Consider award of Bid 90-180 for grounds maintenance to the � lowest and best bidders meeting specifications at the `3 following unit pricing: PER MOWING CIRCLE W LAWN MAINTENANCE Item 1 C. J. Hutchings Park $25. 00 Item 2 Cluck Park $20 . 00 Item 3 Dove Crossing Park $15 . 00 Item 6 Liberty Park $15 . 00 Item 7 Police Station/Lot $25 . 00 Item 10 Town Square $15 .00 Item 11 Library $65. 00 Section II Convention Center $65 .00 � � � � ff � JASPER HAYES COMPANY PER MOWING Item 4 Glade Crossing Park $39 .42 � Item 5 Glade Landing Park $34. 42 � Item 8 Senior Citizens Center/Lot $36 .42 Item 9 Shadow Glen Park $47 . 00 � Item 12 Yorkshire Meadows $34 .42 � KOUNTRY KARPENTER PER HOUR � � Section III � Shredder/bushog mower/operator $24 . 00 � Walk-behind mower/operator $10 .00 2 Walk-behind mower/operator $20. 00 3 Walk-behind mower/operator $30 .00 Weedeater/operator $ 8 . 00 Staff recommends approval. � 7 . Consider award of Bid 90-181 for the signage supply contract � to the lowest and best bidders meeting specifications as � follows: ESTIMATED � BIDDER' S NAME ITEMS OF AWARD AMOUNT � Centerline Supply, Inc. 85 , 86 $ 1 ,365 .00 Goldstrap Jourgensen Corp. 71, 96, 97 3 ,740. 75 Highway Signs & Paint, Inc. 98-123 4 ,160 .25 3M 82, 91-93 , 95 3 ,259. 88 ' Roadrunner Traffic Supply 70 , 72 , 79 , 80 , 87-90 2 ,161 .55 Sargent-Sowell, Inc. 69, 73 , 74 3 ,783. 84 Signs & Blanks, Inc. 1 , 2 , 4-6 , 52, 55, 66, 67 , 94 1 ,011. 94 Stoddard Enterprises 68 , 77 , 78 , 81 , 83 1, 105 .00 Unistrut Texas 75 228 . 00 Vulcan Signs 3, 7-51 , 53, 54 , 56-65 , 76, 84 3 ,212 . 18 ESTIMATED TOTAL $24, 028 . 39 Assistant Director of Public Works/Operations, Finance Director, and Purchasing Agent recommend approval. 8 . Consider an ordinance abandoning and vacating a portion of a utility easement located on Lot 37, Block 7 , Creekwood West Phase Three. Public Works Director recommends approval. 9 . Consider second and final reading of Ordinance No. 90-12 abandoning Franklin Street right-of-way between Church Street and a point approximately 345 feet west of Church Street. Public Works Director recommends approval. 10. Consider approval of the minutes of the February 20 , 1990 City Council meeting as published. City Secretary recommends approval. EXECUTIVE SESSION � 11. City Council to recess to Conference Room #204 to consider [A] . contemplated litigation (relative to Dallas/Fort Worth International Airport Board' s decision relative to proposed Runway 16/34 West) , [B] contemplated litigation (review with City Attorney the status of complaint pending before the Texas Water Commission relative to priority of rights in Grapevine Reservoir) and [C] real estate (relative to right-of-way acquisition of Loop 382) under amendments to Article 6252-17, V.A.T.C.S . , Subsections 2 (e) and 2 (f) . �. City Council to reconvene in the Council Chambers and take any � necessary action relative to [A] contemplated litigation � (relative to Dallas/Fort Worth International Airport Board' s decision relative to proposed Runway 16/34 West) , [B] � contemplated litigation (review with City Attorney the status of complaint pending before the Texas Water Commission relative to priority of rights in Grapevine Reservoir) and [C] real estate (relative to right-of-way acquisition of Loop 382) under amendments to Article 6252-17, V.A.T.C. S. , Subsections 2 (e) and 2 (f) . � MISCELLANEOUS REPORTS AND/OR DISCUSSION � � ADJOURNMENT � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF MARCH, 1990 AT 5 : 00 P.M. � Lind Huff City Secretary � � � � � � � ! �� i � % � � � i I � i j ; STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of March, 1990 at 7 :30 p.m. in the # Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: � William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member '` Will Wickman Council Member � constituting a quorum, with the following members of the City 3 Staff: Mark S. Watson City Manager t. Kelvin Knauf Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary �� i } CALL TO ORDER ` � Mayor Tate called the meeting to order at 7 :30 p.m. �' k ; INVOCATION Mayor Pro Tem Ware delivered the Invocation. ; ITEM 1. CONTRACT, ENGINEERING DESIGN SERVICES FOR CONSTRUCTION PHASE OF SILVERCREST LANE AND BALL STREET RAILROAD CROSSING � E Director of Public Works Jerry Hodge requested the City Council to � consider award of a contract for general representation services, surveying services and geotechnical materials testing services for the construction phase of Silvercrest Lane and Ball Street Railroad E Crossing to Freese and Nichols, Inc. in an amount of $96, 384. 89 t (General Representation--$31 ,227 .27; Survey Services--$27 ,788 .20; Material Testing/Geotechnical--$37, 368 . 92) . � Mr. Hodge reviewed the history of the above referenced project. He � stated the project consists of the construction of 2, 284 feet of Silvercrest Lane from Dove Road north to connect with the existing x Silvercrest Lane providing a four (4) lane divided asphalt roadway � from Kimball Road to Dove Road. Included in the project will be a i 12 inch 12" waterline which meets the Master Plan for the area. # The paving of the Ball Street Railroad Crossing will be included in ` the project. � f � Mr. Hodge reported that Silvercrest Lane will be constructed on t U. S. Army Corps of Engineers ' (COE) property and sections of the � roadway will be constructed on fill sections up to 20 feet (20 ' ) in � depth utilizing borrow sources adjacent to the project within COE property. The 12 inch (12" ) waterline and deep drainage structures F will be constructed within this fill material. Thorough testing $ during the embankment construction will help ensure against settlement problems around these waterline and drainage structures. The borrow material is made available to the City by the COE at no 3 cost except the survey costs to re-establish the borrow areas to natural condition type contours upon completion of the project and provide a surveyed record of the new contour elevations. The Corps is further allowing the construction of the roadway upon government property at no cost to the City. _� € � : � � � � 03/06/90 Mr. Mike Nichols, representing Freese and Nichols, Inc. , reviewed the aspects of the Silvercrest Lane project through overhead illustrations. Mr. Charles Jackson, of Rone Engineers, emphasized the importance of testing and observation during the construction phase of the project as assurance that the contractor has installed all the correct fill materials. Mr. Bob Nichols, of Freese and Nichols, Inc . , briefly addressed the City Council requesting favorable consideration of the contract. Following deliberation, Council Member Wickman, made a motion to accept Staff' s recommendation and award the contract to Freese and Nichols, Inc. Council Member Spencer offered a second to the motion which prevailed as follows: Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman Nays . None Absent: Wilbanks ITEM 2. ORDINANCE, FIRST READING, AMEND CHAPTER 25 UTILITIES AND SERVICES Finance Director Larry Koonce requested Council consider the first reading of an ordinance amending Chapter 25 Utilities and Services to provide construction meter billing procedures and penalties. Mr. Koonce stated the ordinance would allow the contractors at least five (5) working days to bring the meter in for a reading before a $50 .00 penalty is assessed. Frequently, the meter is not brought to City Hall and billing personnel are unable to determine the location of the meter since it is in the field. The caption of the proposed ordinance was read into the record. Council Member Pittman, seconded by Mayor Pro Tem Ware, made a motion to adopt the first reading of the ordinance. The motion prevailed by the following vote: Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman Nays . None Absent: Wilbanks ORDINANCE NO. 90-17 � AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS AMENDING CHAPTER 25 OF THE GRAPEVINE CODE OF ORDINANCES TO PROVIDE REGULATIONS GOVERNING THE USE OF CONSTRUCTION METERS BY AMENDING SECTION 25-20 RELATING TO DEFINITIONS; BY AMENDING SECTION 25-36 RELATING TO COST DEPOSIT; BY ADDING A NEW SECTION 25-36 . 1 ENTITLED CONSTRUCTION METER READING, BILLING AND PENALTY; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF A FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500. 00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN � EFFECTIVE DATE � ITEM 3. AWARD BID 90-174 , CENTRAL FIRE STATION, HNH CONSTRUCTION Fire Chief Bill Powers requested Council award Bid 90-174 to the lowest and best bidder meeting specifications, HNH Construction, in the amount of $774, 500 . 00 for the construction of the Central Fire Station. He reported the construction time is estimated at six (6) to eight (8) months. 2 �' � s a. 03/06/90 ' ; Council Member Spencer made a motion to award Bid 90-174 to HNH � Construction in the amount of $774 , 500 . 00 for the construction of � the Central Fire Station. Council Member Traverse offered a second � to the motion which prevailed as follows: i Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman Nays . None " � Absent: Wilbanks � � � CONSENT AGENDA � � The next order of business was for the City Council to consider � the consent agenda items, which were deemed to need little or no ° discussion and were acted upon as one business item. Mayor Tate � asked if there was any member of the audience or the Council who wished to remove an item from the consent agenda for full F' discussion. Mayor Tate removed Item 5 Bid 90-168 Mobile Radios, � Base Station and Duplexer. t Item 4. Renewal Bid Award 89-121 , PacTel Paging ` � Finance Director and Purchasing Agent recommended approval of a one (1) year renewal of the award of Bid 89-121 for pager services to ' PacTel Paging in the monthly amount of $7 .50 per pager for 74 � pagers, plus $1 . 50 per pager for callback service. � Mayor Pro Tem Ware, seconded by Council Member Traverse, made a g motion to approve as recommended. The motion prevailed by the � following vote: � � Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman f Nays . None �� Absent: Wilbanks �' � � ITEM 5. BID 90-168 , MOBILE RADIOS, BASE STATION AND DUPLEXER ; F This item was removed from the consent agenda and discussed after � Item 10. � � z ; Purchasing Agent David Parry requested the City Council consider �; awarding Bid 90-168 to the lowest and best bidder meeting ; specifications, Motorola Communications and Electronics, Inc. , in � the amount of $13, 794 .00 for the purchase of seven (7) mobile € two-way radios and one (1) UHF radio base station and duplexer for ; the Police Department. Mayor Tate questioned whether the bid specifications for the duplexer were written too restrictive for anyone to comply except : Motorola Communications and Electronics, Inc. Mr. Parry responded ,; that the bids were written by the Police Department and were t generically written. �� Council discussion ensued relative to concerns that bid specifications are being properly written to receive competitive ; bidding. Staff was directed to research whether the bid � specifications were fairly written and not predetermined. Council Member Traverse then made a motion to table Bid 90-168 t until Staff reviewed the bid specifications. Council Member z Spencer offered a second to the motion which prevailed as follows: _ Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman ! Nays . None >; Absent: Wilbanks = � Item 6. Bid Award 90-180 , Grounds Maintenance � 3 ;r i ; � Staff recommended award of Bid 90-180 for grounds maintenance to � � the lowest and best bidders meeting specifications at the following � unit pricing: ; `� � 3 � ; � � � �03/06/90 �, �: � � CIRCLE W LAWN MAINTENANCE PER MOWING � � Item 1 C. J. Hutchings Park $25. 00 � Item 2 Cluck Park $20 . 00 Item 3 Dove Crossing Park $15. 00 Item 6 Liberty Park $15 .00 Item 7 Police Station/Lot $25 . 00 Item 10 Town Square $15 .00 Item 11 Library $65 . 00 Section II Convention Center $65 . 00 � JASPER HAYES COMPANY � Item 4 Glade Crossing Park $39 . 42 Item 5 Glade Landing Park $34 . 42 Item 8 Senior Citizens Center/Lot $36 . 42 � Item 9 Shadow Glen Park $47 .00 � Item 12 Yorkshire Meadows $34. 42 � KOUNTRY KARPENTER PER HOUR Section III Shredder/bushog mower/operator $24 . 00 � Walk-behind mower/operator $10 .00 2 Walk-behind mower/operator $20 . 00 3 Walk-behind mower/operator $30 . 00 � Weedeater/operator $ 8 . 00 � � Mayor Pro Tem Ware, seconded by Council Member Traverse, made a ; motion to approve as recommended. The motion prevailed by the � following vote: � Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman � � Nays : None � ; Absent: Wilbanks � Item 7. Bid Award 90-181 , Si na e Su 1 Contract � � � Assistant Director of Public Works/Operations, Finance Director and Purchasing Agent recommended award of Bid 90-181 for the signage supply contract to the lowest and best bidders meeting specifications as follows: ESTIMATED BIDDER' S NAME ITEMS OF AWARD AMOUNT Centerline Supply, Inc. 85 , 86 $ 1 ,365 . 00 Goldstrap Jourgensen Corp. 71, 96 , 97 3 ,740 . 75 � Highway Signs & Paint, Inc. 98-123 4 ,160 . 25 3M 82, 91-92 , 95 3 ,259 . 88 Roadrunner Traffic Supply 70 , 72 , 79, 80, 87-90 2 ,161 .55 Sargent-Sowell, Inc. 69, 73, 74 3 ,783. 84 Signs & Blanks, Inc. 1 , 2 , 4-6 , 52 , 55 , 66 , 67, 94 1 ,011 . 94 Stoddard Enterprises 68 , 77 , 78 , 81, 83 1 ,105 . 00 Unistrut Texas 75 228 . 00 Vulcan Signs 3, 7-51, 53, 54 , 56-65, 76 , 84 3 ,212 . 18 � ESTIMATED TOTAL $24 , 028. 39 � Mayor Pro Tem Ware, seconded by Council Member Traverse, made a motion to approve as recommended. The motion prevailed by the following vote: Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman Nays . None Absent: Wilbanks 4 � �, 03/06/90 ` � Item 8 . Ordinance, Abandoning Utility Easement, Creekwood West ; Phase Three x € Public Works Director recommended approval of an ordinance � abandoning and vacating a portion of a utility easement located on � Lot 37, Block 7 , Creekwood West Phase Three. The caption of the proposed ordinance was read into the record. Mayor Pro Tem Ware, seconded by Council Member Traverse, made a motion to approve as recommended. The motion prevailed by the ` ; following vote: �� Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman � Nays . None Absent: Wilbanks i ORDINANCE NO. 90-18 � AN ORDINANCE OF THE CITY COUNCIL OF THE CITY ; OF GRAPEVINE, TEXAS, ABANDONING AND VACATING " � A PORTION OF A UTILITY EASEMENT LOCATED ON ' LOT 37, BLOCK 7, CREEKWOOD WEST, PHASE THREE AS DESCRIBED IN EXHIBIT "A" ; PROVIDING A � SEVERABILITY CLAUSE; DECLARING AN EMERGENCY � � AND PROVIDING AN EFFECTIVE DATE i @ Item 9. Ordinance No. 90-12 , Final Reading, Abandoning Franklin � Street Public Works Director recommended approval of the second and final reading of Ordinance No. 90-12 abandoning Franklin Street right-of-way between Church Street and a point approximately 345 feet west of Church Street. The caption of the proposed ordinance was read into the record. � Mayor Pro Tem Ware, seconded by Council Member Traverse, made a E � motion to approve as recommended. The motion prevailed by the ; k following vote: � � Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman �� Nays . None Absent: Wilbanks ORDINANCE NO. 90-12 ; AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS ABANDONING, VACATING, AND CLOSING THAT CERTAIN PORTION OF FRANKLIN STREET AS < DESCRIBED IN EXHIBIT "A" ATTACHED HERETO; f' REQUIRING FIRST UNITED METHODIST CHURCH TO # DEDICATE NECESSARY RIGHT-OF-WAY AND ; EASEMENTS, CONSTRUCT A CUL-DE-SAC, RELOCATE ALL UTILITIES AND UPGRADE THE WATER LINES; �` PROVIDING A SEVERABILITY CLAUSE; AND � PROVIDING AN EFFECTIVE DATE t $ � i � Item 10. Consideration of the Minutes `` �' ;; City Secretary recommended approval of the minutes of the February 20, 1990 City Council meeting as published. ; Mayor Pro Tem Ware, seconded by Council Member Traverse, made a � ; motion to approve as recommended. The motion prevailed by the , following vote: � Ayes . Tate, Ware, Spencer, Traverse, Pittman & Wickman Nays . None = � Absent: Wilbanks � ; � ; � �; 5 ; � ; ; �; 03/06/90 NOTE: Council Member C. Shane Wilbanks arrived at this time. ITEM 11 . EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the Conference Room #204 to consider [A] contemplated litigation (relative to Dallas/Fort Worth International Airport Board' s decision relative to proposed Runway 16/34 West) , [B] contemplated litigation (review with City Attorney the status of complaint pending before the Texas Water Commission relative to priority of � rights in Grapevine Reservoir) and [C) real estate (relative to right-of-way acquisition of Loop 382) under amendments to Article 6252-17, V.A.T.C.S. , Subsections 2 (e) and 2 (f) . � Upon reconvening in the Council Chambers all members of the City Council were present. City Manager Watson stated there was no action necessary relative to [A] contemplated litigation (relative to Dallas/Fort Worth International Airport Board' s decision relative to proposed Runway 16/34 West) , [B] contemplated litigation (review with City Attorney the status of complaint pending before the Texas Water Commission relative to priority of rights in Grapevine Reservoir) and [C] real estate (relative to � right-of-way acquisition of Loop 382) under amendments to Article 6252-17 , V.A.T.C. S. , Subsections 2 (e) and 2 (f) . MISCELLANEOUS REPORTS AND/OR DISCUSSION � ITEM 12 . UPDATE OF PROJECTS, PUBLIC WORKS DEPARTMENT Director of Public Works Jerry Hodge reported the State Highway 114/State Highway 121 Corridor Study would begin this summer and take eight (8) to twelve (12) months to complete. Mr. Hodge also reported the letting dates for the following projects: � HIGHWAY NAME AREA COVERED LETTING DATE � � State Highway 26 All December 1990 FM1709 IH 35 - SH 377 September 1993 SH 377 - FM1938 November 1992 FM1938 - Loop 382 March 1992 State Highway 114 Dove Extension August 1994 Dove Extension - Loop 382 August 1994 The State Highway 121 project is currently under construction and will be finished in the summer of 1991 . ADJOURNMENT Council Member Wilbanks , seconded by Council Member Traverse, made a motion to adjourn the meeting at 10 : 25 p.m. The vote prevailed as follows: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, � TEXAS on this the 20th day of March , 1990 . APPROVED: , C.. r William D. Tate Mayor 6 � 0 � �.. � a M O h 'Jti � td � 4-I � l4-I �} � .�1"i N H � � � � W 'Lf �r Ea � +� E-� ri •rl � av