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Home My WebLink About1990-04-03 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, APRIL 3 , 1990 AT 7 : 30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD � CALL TO ORDER ', _.� �� INVOCATION: Commission Member Larry Oliver � PRESENTATIONS 1 . Mayor William D. Tate to present Plaques of Appreciation to Ms. Frances Halstead and Ms. Beverly Davydiuk for their years of service on the Library Board. 2. Mayor William D. Tate to present a Plaque of Appreciation to Mr. Don Bigbie for his years of service on the Board of Zoning Adjustment. JOINT PUBLIC HEARINGS 3 . City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU90-03 submitted by Mr. David Jaynes for Starwood Equities, Inc. requesting a waiver to specific requirements of Section 47E.2 � of Comprehensive Zoning Ordinance No. 82-73, as amended, requesting a conditional use permit to amend a site plan ..� approved by Ordinance No. 82-61 to allow certain changes in a district zoned "R-MF-1" Multi-Family Residential District and "SP" Specific Use Permit District. The 1 .8 acre property is located at 3501 Timberline Drive. (The public hearing is continued from March 20 , 1990 . ) � 4 . City Council and Planning & Zoning Commission to conduct a � public hearing relative to Conditional Use Application CU90-04 and Special Use Application SU90-01 submitted by Mr. Barry Knight for DFW International Executive Conference Center requesting a waiver to specific requirements of Section 47E.2 of Comprehensive Zoning Ordinance No. 82-73, as amended. The conditional use request is to amend a site plan approved by Ordinance No. 83-59 to allow certain changes to the premises including the possession, storage, retail sale and on-premise consumption of alcoholic beverages (mixed beverages, beer and wine) . The special use request is to amend the site plan approved by Ordinance No. 83-59 to allow two (2) billiard tables and skill or pleasure coin-operated machines not to exceed (15) in conjunction with the operation of a hotel/conference center (DFW Airport Hilton and Executive Conference Center) in a district zoned "HCO" Hotel Corporate Office District and "SP" Site Plan. The 23 . 05 acre property is located at 1800 Highway 26 East. (The public hearing is � continued from March 20 , 1990 . ) � � END OF JOINT PUBLIC HEARINGS � Planning & Zoning Commission to recess to Conference Room #204 to consider other published agenda items. City Council to remain in session in the Council Chambers to consider business. � € € � � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C. S. , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE SPECIAL JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MARCH, 1990 � AT 5 :00 P.M. ' Linda Huff City Secretary � t � � � � � � � � � � � � F S � � t � i � � Rfk F, � Y � �p {pY S s � € , � � (. � �y P � �p R � � � �: ¢ P'- � � � z. � [ � A �': � � �' E �; � AGENDA � CITY OF GRAPEVINE, TEXAS � �. REGULAR CITY COUNCIL MEETING � TUESDAY, APRIL 3 , 1990 AT 7 : 30 P.M. � COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 � 307 WEST DALLAS ROAD � � � � CITIZENS REQUEST � � � PRESENTATION �, � 5 . Presentation and update by Mr. Bob Nichols, of Freese and � Nichols, Inc. , regarding the closure of Snakey Lane. � � � , OLD BUSINESS ; � k' 6 . Consider an appointment to the Impact Fee Advisory Committee � and take any necessary action. � � � NEW BUSINESS � � � 7 . Consider an appointment to the Planning & Zoning Commission � and take any necessary action. � � 8 . Consider rescinding award of Bid 90-173 Tree Care Contract to � Farmers Tree Service and award Bid 90-173 to Arborcare Tree � Service, the next low bidder and take any necessary action. � � t 9 . Consider an ordinance establishing a Records Management � Program, designating the City Secretary as the Records Manager � ; and take any necessary action. � � �: � CONSENT AGENDA � Consent items are deemed to need little Council deliberation and � will be acted upon as one business item. Any member of the City � Council or member of the audience may request that an item be � withdrawn from the consent agenda and placed before the City � Council for full discussion. Approval of the consent agenda � authorizes the City Manager, or his designee, to implement each �. item in accordance with Staff recommendations. 10. Consider granting a one (1) year extension to Conditional Use Permit CU89-01, West River Properties, for the proposed DFW � Travel Center project. The 12 .37 acre property is located on � State Highway 26 across from the DFW Airport Hilton and � Executive Conference Center. Director of Community � Development recommends approval. � f 11. Consider authorizing the City Manager to enter into an � interlocal agreement with Tarrant County for the � reconstruction of Fairway Drive (estimated $23 ,000 .00) , Bethel Road (estimated $14 , 000 . 00) , and for the striping and lining � of the following streets (approximately $800 . 00) : � 1 . Kimball Road 2 . Fairway Drive � � 3. Pool Road 4 . Hall-Johnson Road � 5 . Mustang Drive 6 . Glade Road 7. Park Boulevard 8 . W. T. Parr Road 9 . Hughes Road � Director of Public Works and Finance Director recommend � approval. � g � � � 12 . Consider rescinding award of Item 75 of Bid 90-181 Signage � Supply in the amount of $ . 76 each (estimated total $228 . 00) for post clamps and awarding Item 75 of Bid 90-181 to the next low bidder, Roadrunner Traffic Supply, in the amount $1 . 15 each (estimated total $345 .00) for post clamps. Staff � recommends approval. � 13. Consider award of Bid 90-183 Street Materials Contract to the lowest and best bidders meeting specifications as follows: � � VENDOR ITEM AMOUNT PER TON � � Chemline Div. of Chemical �: Lime SW, Inc. 1 $70 . 92 �: Marock, Inc. 2 $16 .67 � 3 $18 . 91 � 4 $16 . 89 � 5 $19. 13 �, 6 $ 7 .31 � For an estimated grand total of $366 , 540 . 00 for lime slurry, � asphalts, and flexible base. Staff recommends approval. � 14. Consider waiver of the final plat fee in the amount of $143 . 00 for the PDQ Tract located at Dove Road and Dove Loop. Director of Public Works recommends approval. 15 . Consider a resolution setting public hearings on May 1 , and � May 15, 1990 relative to the proposed annexation of 26 . 8183 � acres located in southwest Grapevine (Stone property) . Staff recommends approval. } 16. Consider approval of the minutes of the March 20, 1990 minutes as published. City Secretary recommends approval. ; � PLANNING & ZONING COMMISSION RECOMMENDATION � t � 17. Consider the recommendation of the Planning & Zoning � Commission relative to CU90-03 (Starwood Equities, Inc. ) and a 4 subsequent ordinance, if applicable. � � 18 . Consider the recommendation of the Planning & Zoning � Commission relative to Conditional Use Application CU90-04 and Special Use Application SU90-01 (DFW International Executive �; Conference Center) and a subsequent ordinance, if applicable. � � 19. Consider the recommendation of the Planning & Zoning � Commission relative to the vacation of the plat for the � Winding Ridge Addition as recorded in Volume 388-178, Page 93, # Plat Records of Tarrant County, Texas and take any necessary action. 20. Consider the recommendation of the Planning & Zoning � Commission relative to the preliminary plat of the Glade � Meadows Addition and take any necessary action. � 21 . Consider the recommendation of the Planning & Zoning � Commission relative to the preliminary and final plat of the � Glade Crossing IV, Phase II Addition and take any necessary � action. � 22. Consider the recommendation of the Planning & Zoning � Commission relative to the replat of the Austin Oaks Addition � and take any necessary action. � � �' � � � � � � EXECUTIVE SESSION � 23. City Council to recess to Conference Room #204 to consider [A] � contemplated litigation (relative to Dallas/Fort Worth Inter- � national Airport Board' s decision relative to proposed Runway fi 16/34 West) , [B] pending litigation (relative to City of � Grapevine vs. Robert H. Lindley, individually and d/b/a B & B Auto Body, Cause No. 48-121615-89) and [C) personnel (annual evaluation of the City Manager) under amendments to � Article 6252-17, V.A.T.C.S . , Subsections 2 (e) and 2 (g) . City Council to reconvene in the Council Chambers and take any ; necessary action relative to [A] contemplated litigation � � (relative to Dallas/Fort Worth International Airport Board' s � decision relative to proposed Runway 16/34 West) , [B] pending litigation (relative to City of Grapevine vs. Robert H. � Lindley, individually and d/b/a B & B Auto Body, Cause No. 48-121615-89) and [C] personnel (annual evaluation of the City Manager) under amendments to Article 6252-17, V.A.T.C.S. , Subsections 2 (e) and 2 (g) . � MISCELLANEOUS REPORTS AND/OR DISCUSSION � � ADJOURNMENT � � �, � : � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C. S. , AS AMENDED BY � CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE � REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MARCH, 1990 AT 5 :00 P.M. � . �; r.cw Linda Huff City Secretary � � � � � � � � t � � � � � � � � � � � � � � , � � � � � G a � � � � AGENDA �' CITY OF GRAPEVINE, TEXAS � SPECIAL PLANNING & ZONING COMMISSION MEETING � TUESDAY, APRIL 3 , 1990 AT 7 :30 P.M. � CONFERENCE ROOM #204 `� 307 WEST DALLAS ROAD NEW BUSINESS � 1 . Planning & Zoning Commission to consider Conditional Use Application CU90-03 (Starwood Equities, Inc. ) and make a recommendation to the City Council. � � 2 . Planning & Zoning Commission to consider Conditional Use �' Application CU90-04 and Special Use Application SU90-01 � (DFW International Executive Conference Center) and make a � recommendation to the City Council. � 3 . Planning & Zoning Commission to consider the vacation of the � plat for the Winding Ridge Addition as recorded in Volume � 388-178 , Page 93, Plat Records of Tarrant County, Texas and make a recommendation to the City Council. � 4 . Planning & Zoning Commission to consider the preliminary plat �! of the Glade Meadows Addition and make a recommendation to the � City Council. � 5 . Planning & Zoning Commission to consider the preliminary plat � of Glade Crossing IV, Phase II Addition and make a recommendation to the City Council. 6 . Planning & Zoning Commission to consider the replat of the Austin Oaks Addition and make a recommendation to the City � Council. � 7 . Planning & Zoning Commission to consider Tree Removal � Application TR90-01 submitted by Paul S. Unzicker, Inc. relative to the Saybrook Addition located in the southeast quadrant of the City and take any necessary action. z , � M `_ ISCELLANEOUS REPORTS AND/OR DISCUSSION � . � ADJOURNMENT � IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE SPECIAL PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MARCH, 1990 AT 5 : 00 P.M. � � Lin a Huff City Secretary � � � � EMERGENCY AGENDA � CITY OF GRAPEVINE, TEXAS SPECIAL PLANNING & ZONING COMMISSION MEETING TUESDAY, APRIL 3 , 1990 AT 7 : 30 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD � THIS EMERGENCY AGENDA WAS PREPARED TO ADDRESS AN URGENT PUBLIC � NECESSITY DUE TO A REASONABLE UNFORESEEABLE SITUATION AND IMMINENT � THREAT TO THE PUBLIC HEALTH AND SAFETY WHICH REQUIRES IMMEDIATE � ACTION BY THE PLANNING & ZONING COMMISSION. 5 . Planning & Zoning Commission to consider the preliminary and final plat of the Glade Crossing IV, Phase II Addition and make a recommendation to the City Council. e � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY � CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE � SPECIAL PLANNING & ZONING COMMISSION MEETING EMERGENCY AGENDA WAS � PREPARED AND POSTED ON THIS THE 2ND DAY OF APRIL, 1990 AT 2 : 00 P.M. � � Lin a Huff � City Secretary � � � �: �: a � � g � a 6: � r � � � � � X � �, STATE OF TEXAS COUNTY OF TARRANT �� CITY OF GRAPEVINE ;� J The City Council and Planning & Zoning Commission of the City of Grapevine, Texas met in Special Joint Session on this the 3rd day of April , 1990 at 7: 30 p.m. in the Council Chambers, Municipal ; Court Room #205, 307 West Dallas Road, with the following members } of the City Council present to-wit: ; William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member N/�u- W�'r.�crn�.�/-F�r�-�ra�rcra�c-� Counc i 1 Member q,►�k�l,«c: �-i�-yo -�C.L� constituting a quorum, with the following members of the Planning & � Zoning Commission present: F Ron Cook Chairman Larry Oliver Vice Chairman Cathy Martin Member Ervin Meyer Member Robert Hinson Member constituting a quorum, with Commission Member Larry Atchley absent, with the following members of the City Staff: Mark S. Watson City Manager Kelvin Knauf Assistant City Manager Adrienne C. Leonard Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7 :30 p.m. � INVOCATION Commission Member Larry Oliver delivered the Invocation. ITEM 1 . PLAQUES OF APPRECIATION, MS. FRANCES HALSTEAD AND � MS. BEVERLY DAVYDIUK Mayor Tate presented Ms . Frances Halstead and Ms. Beverly Davydiuk Plaques of Appreciation for their many years of service on the ; Library Board. Ms. Halstead was first appointed to the Library Board in 1970. She was the Chairman of the Library Board from 1979 to 1982 and her � faithful support has helped make the Library a vital part of the community. Ms. Davydiuk served on the Library Board from 1983 to 1990 and served as the Lay Representative to the North Texas Library System from 1981 to 1989. Her commitment to quality library service will benefit future generations in our community. ITEM 2 . PLAQUE OF APPRECIATION, MR. DON BIGBIE :, Mayor Tate presented Mr. Don Bigbie with a Plaque of Appreciation � for his years of service on the Zoning Board of Adjustment. � Mr. Bigbie served from 1986 to 1989 and was Chairman from 1987 to x 1988. The most notable of his service was that he served during ' ; the period of major changes to the Comprehensive Zoning Ordinance. i ! Y { 4y 1" i � � � 04/03/90 � � ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU90-03, STARWOOD EQUITIES, INC. This item was discussed after Item 4A. � Mayor Tate opened the public hearing that was continued from the � March 20 , 1990 meeting on Conditional Use Application CU90-03 submitted by Mr. David Jaynes for Starwood Equities, Inc. Director of Community Development H. T. Hardy advised the � conditional use request is for a waiver to specific requirements to =� � Section 47E.2 of Comprehensive Zoning Ordinance No. 82-73, as sr � amended and to amend a site plan approved by Ordinance No. 82-61 to allow the addition of a 544 square foot leasing office for the � apartment complex. The 1 . 8 acre property is located at 3501 Timberline Drive and is zoned "R-MF-1" Multi-Family Residential District and "SP" Specific Use Permit District. � Mr. David Jaynes, representing Timberline Condominiums, requested favorable consideration of the conditional use request. He stated the office building would have no effect on the traffic in the area. Brief Council and Planning & Zoning Commission discussion ensued � relative to a stop light at the intersection of Timberline Drive � and Mustang Drive or possibly a three-way stop intersection. Mayor Tate invited guests present to comment regarding the � requested conditional use permit. No one wished to speak and there � was no correspondence to report. � � Commission Member Martin, seconded by Commission Member Hinson, � made a motion to close the public hearing. The motion prevailed by � the following vote: Ayes . Cook, Oliver, Martin, Meyer & Hinson � Nays . None � Absent: Atchley Council Member Wilbanks, seconded by Mayor Pro Tem Ware, made a motion to close the public hearing. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � € ITEM 4 . PUBLIC HEARING, CONDITIONAL USE APPLICATION CU90-04 AND SPECIAL USE APPLICATION SU90-01 , DFW INTERNATIONAL EXECUTIVE CONFERENCE CENTER � Mayor Tate opened the public hearing that was continued from the � March 20, 1990 meeting on Conditional Use Application CU90-04 and Special Use Application SU90-01 , submitted by Mr. Barry Knight on � behalf of DFW International Executive Conference Center. � Director of Community Development H. T. Hardy advised the DFW � International Executive Conference Center is requesting a waiver to � specific requirements of Section 47E.2 of Comprehensive Zoning � Ordinance No. 82-73, as amended. The conditional use request is to � amend a site plan approved by Ordinance No. 83-59 to allow two (2) � billiard tables and skill or pleasure coin-operated machines not to � exceed fifteen (15) in conjunction with the operation of a hotel/conference center (DFW Airport �� Hilton and Executive � Conference Center) in a district zoned HCO Hotel Corporate Office District and "SP" Site Plan. The 23 .05 acre property is located at 1800 Highway 26 East. Mr. Barry Knight, representing the DFW Airport Hilton and Executive Conference Center, requested favorable consideration of the conditional use and special use requests. He noted the site plan amendments would provide for a 5 ,392 .5 sguare foot addition to the 2 6 � t � 04/03/90 i � � � � conference area and would delete the Phase II hotel room expansion. The amendment would also allow changes in the parking layout and f� the location of drive entrances to accommodate the State Hig�iway � Department' s expansion of State Highway 26 East. 7 There were no questions from the City Council and Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding � the requested conditional use and special use permits. No one { wished to speak and there was no correspondence to report. Commission Member Meyer, seconded by Commission Member Oliver, made $ a motion to close the public hearing. The motion nrevailed as follows: Ayes . Cook, Oliver, Martin, Meyer & Hinson Nays . None Absent: Atchley Council Member Pittman, seconded by Council Member Traverse, made a motion to close the public hearing. The motion prevailed as follows: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ;' ITEM 4A. CITIZEN REQUEST, DR. TERRY WALKER This item was discussed after Item 2 . Dr. Terry Walker, 3830 W. T. Parr Road, addressed the City Council regarding the status of West Wall Street between Ball Street and Dove Road. Dr. Walker owns three (3) contiguous parcels of land that he plans to develop and he inquired whether Wall Street would remain on the Thoroughfare Plan to be widened, therefore requiring additional right-of-way. He also inquired whether there would be a street assessment fee if Wall Street is widened according to the ± Thoroughfare Plan. City Manager Mark S. Watson stated the Wall Street widening would s' be reviewed when the Highway Study is completed by the State � ;. Highway Department in the Spring. He also stated the City Council had the option to review sections and make recommendations on the Thoroughfare Plan, if they so desire. Assistant City Attorney Adrienne Leonard stated the City Council could not make a determination on the paving assessment until they have gone through the public hearing process. END OF JOINT PUBLIC HEARINGS Mayor Tate announced the Planning & Zoning Commission would recess to Conference Room #204 to consider other published agenda items. The City Council remained in session in the Council Chambers to ' consider business. i. � ITEM 5. PRESENTATION, UPDATE ON CLOSURE OF SNAKEY LANE Mr. Bob Nichols, of Freese and Nichols, Inc. , addressed the City � � Council regarding the proposed closure of Snakey Lane during the construction of Silvercrest Lane. He reviewed three (3) options that were considered and the costs related to the proposals. He ; noted the major concern during the construction process will be allowing adequate time for the compaction of the deep fill area ; where Silvercrest Lane will overlay Snakey Lane. He reported their recommendation would be to use the existing Dove Road to Kimball i Road to access the homes in the area and not build any temporary � � roads. Council discussed the emergency response time to the area � and it was stated that Trail Lake would give adequate access to the � area in question. , ; ; 3 ; � k: � � � � 04/03/90 � � � } � � � � ITEM 6. APPOINTMENT, IMPACT FEE ADVISORY COMMITTEE � Council Members discussed filling the vacancy on the Impact Fee � Advisory Committee which was created by the resignation of Mr. Phil Parker. � Chairman of the Impact Fee Advisory Committee Mr. Roy Stewart submitted a letter recommending Dr. Margaret Montgomery be appointed to fill the vacancy. � � � Council Member Pittman, seconded by Council Member Wilbanks, made a € motion to appoint Dr. Margaret Montgomery to the Impact Fee � � Advisory Committee. The motion prevailed as follows: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None � � _. � ITEM 7. APPOINTMENT, PLANNING & ZONING COMMISSION � � City Council Members reviewed the applications submitted for � appointment to the Planning & Zoning Commission due to a vacancy � created by the resignation of Mr. Don Frieden. € Council Member Pittman made a motion to appoint Mr. Curtis Young. � The motion died for lack of a second. � Council Member Traverse, seconded by Council Member Spencer, made a � motion to appoint Mr. Michael Palpant. The motion prevailed by the � following vote: � Ayes: Tate, Ware, Spencer, Traverse & Wickman � Nays: Wilbanks & Pittman � � � ITEM 8. RESCIND AND REAWARD BID 90-173, TREE CARE CONTRACT � Purchasing Agent David Parry recommended the City Council rescind � the award of Bid 90-173 to the low bidder, Farmers Tree service, for the tree care contract, as the bidder is unable to comply with � the City' s insurance requirements and unwilling to adhere to the � City' s time schedules and requirements. He then recommended the bid be rewarded to the next low bidder, Arborcare Tree Service, at � the following rates: $30 . 00 per hour for tree climber with � equipment, $45 .00 per hour for tree climber, one (1) groundsman and equipment, and $55. 00 per hour for a tree climber, two (2) groundsmen and equipment. � Council Member Spencer made a motion the Staff' s recommendation be � approved. Mayor Pro Tem Ware offered a second to the motion which � prevailed as follows: � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � r � y., ITEM 9. ORDINANCE, RECORDS MANAGEMENT PROGRAM � � f City Secretary Linda Huff recommended approval of an ordinance '' establishing a Records Management Program and designating the City � Secretary as the Records Manager. � The caption of the proposed ordinance was read into the record. � Mayor Pro Tem Ware, seconded by Council Member Wilbanks, made a � motion to adopt the ordinance establishing the Records Management Program and designating the City Secretary as Records Manager. The � motion prevailed as follows: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � 4 � � � � � 04/03/90 � R � � ORDINANCE NO. 90-20 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY " OF GRAPEVINE, TEXAS, PROVIDING FOR THE ESTABLISHMENT AND ADMINISTRATION OF A ; RECORDS MANAGEMENT PROGRAM FOR THE CITY; PROVIDING FOR PURPOSE OF RECORDS MANAGEMENT PROGRAM; DESIGNATING THE CITY SECRETARY AS ' THE RECORDS MANAGEMENT OFFICER; AUTHORIZING _ THE CITY SECRETARY TO ESTABLISH AND ADMINISTER THE RECORDS MANAGEMENT PROGRAM AS ;' RECORDS MANAGEMENT OFFICER FOR THE CITY; PROVIDING DEFINITIONS FOR RECORDS MANAGEMENT > PROGRAM; PROVIDING RECORDS MANAGEMENT DUTIES FOR THE CITY SECRETARY, AND CUSTODIAN OF RECORDS; PROVIDING OWNERSHIP OF MUNICIPAL � RECORDS, AND THE RESPONSIBILITIES OF � OFFICERS AND EMPLOYEES WITH RESPECT THERETO; PROVIDING FOR THE DESTRUCTION, OR OTHER DISPOSITION OF ORIGINAL MUNICIPAL PUBLIC RECORDS AND ALL OTHER MUNICIPAL RECORDS; � PROVIDING A PENALTY CLAUSE; PROVIDING REPEALING AND SEVERABILITY CLAUSES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business was for the City Council to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate ` asked if there was any member of the audience or the Council who wished to remove an item from the consent agenda for full � x � discussion. Council Member Spencer removed Item 10 Extension to Conditional Use Permit CU89-01. ITEM 10 . EXTENSION TO CONDITIONAL USE PERMIT CU89-01 (WEST RIVER j PROPERTIES) This item was removed from the consent agenda and discussed after Item 16. _ West River Properties requested a one (1) year extension to Conditional Use Permit CU89-01 for their proposed DFW Travel Center � Project that is to be developed on the 12. 37 acre property located � on State Highway 26 across from the DFW Airport Hilton and Executive Conference Center. Following brief discussion, Council Member Spencer made a motion to table the item to the next regular City Council meeting, in order x: that a referenced letter from Mayor Pro Tem Ware be provided for � Council ' s review. Mayor Pro Tem Ware offered a second to the motion which prevailed as follows: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman i Nays: None Item 11 . Interlocal Agreement, Tarrant County, Reconstruction, x Striping and Lining of Streets � Director of Public Works and Finance Director recommended authorization for the City Manager to enter into an interlocal ` agreement with Tarrant County for the reconstruction of Fairway Drive (estimated $23 ,000 .00) , Bethel Road (estimated $14 ,000 .00) , � and for the striping and lining of the following streets � (approximately $800 .00) : i � � � ; �' � � � ' � � 5 � 3 � , �'. � � 04/03/90 � �. � � 1 . Kimball Road 2 . Fairway Drive � 3. Pool Road 4 . Hall-Johnson Road � 5 . Mustang Drive 6 . Glade Road � 7 . Park Boulevard 8 . W. T. Parr Road � 9 . Hughes Road � � Council Member Wilbanks, seconded by Council Member Traverse, made � a motion to approve as recommended. The motion prevailed by the following vote: € Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � Item 12 . Rescind Item 75 of Bid 90-181 , Signage Supply Staff recommended approval to rescind award of Item 75 of Bid � 90-181 Signage Supply in the amount of $ .76 each (estimated total $228 . 00) for post clamps and awarding Item 75 of Bid 90-181 to the next low bidder, Roadrunner Traffic Supply, in the amount of $1 .15 each (estimated total $345 . 00) for post clamps. � g � Council Member Wilbanks, seconded by Council Member Traverse, made � a motion to approve as recommended. The motion prevailed by the � followinq vote: � � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None r � � � Item 13 . Award Bid 90-183, Street Materials Contract � i Staff recommended award of Bid 90-183 Street Materials Contract to � the lowest and best bidders meeting specifications as follows: � g VENDOR ITEM AMOUNT PER TON � �, Chemline Div. of Chemical � Lime SW, Inc. 1 $70 . 92 � Marock, Inc. 2 $16 .67 � 3 $18 . 91 � 4 $16. 89 � 5 $19. 13 � 6 $ 7 .31 � For an estimated grand total of $366, 540 . 00 for lime slurry, asphalts, and flexible base. � � Council Member Wilbanks, seconded by Council Member Traverse, made � a motion to approve as recommended. The motion prevailed by the � following vote: � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � � i` Item 14 . Waive Final Plat Fee, PDQ Tract � � Public Works Director recommended approval to waive the final plat � fee in the amount of $143 .00 for the PDQ Tract located at Dove Road � and Dove Loop. The City purchased a portion of the vacant tract � which is located north of the PDQ site from Mr. Jesse L. Woods. � Mr. Woods is requesting to plat the property on which the PDQ is located and the remainder of the vacant tract into one (1) lot. The negotiated settlement for the purchase included a request to � waive the plat fees. Council Member Wilbanks, seconded by Council Member Traverse, made a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � � 6 � � � � ;; � � 04/03/90 � � x Item 15. Resolution, Set Public Hearings, Annexation Stone Property $ Staff recommended approval of a resolution setting public hearings on May 1 , and May 15, 1990 relative to the proposed annexation of ; 26. 8183 acres located in southwest Grapevine (Stone property) . The caption of the proposed resolution was read into the record. ; # ,� Council Member Wilbanks, seconded by Council Member Traverse, made .; a motion to approve as recommended. The motion prevailed by the following vote: _ Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman i Nays: None RESOLUTION NO. 90-09 A RESOLUTION OF THE CITY OF GRAPEVINE, '` TEXAS, CALLING PUBLIC HEARINGS FOR THE � PURPOSE OF CONSIDERING THE INSTITUTION OF ANNEXATION PROCEEDINGS TO ANNEX ALL THOSE TRACTS OF LAND DESCRIBED IN EXHIBIT "A" ; � PROVIDING FOR PUBLICATION OF NOTICES AND PROVIDING AN EFFECTIVE DATE r Item 16 . Consideration of the Minutes � � � � City Secretary recommended approval of the minutes of the March 20, ' 1990 meeting as published. Council Member Wilbanks, seconded by Council Member Traverse, made ` a motion to approve as recommended. The motion prevailed by the ; :� following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None = � k RECESS AND RECONVENE °L � Mayor Tate announced the City Council would take a brief recess. Al1 members of the City Council were present upon reconvening in the Council Chambers. s ITEM 17 . PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU90-03, STARWOOD EQUITIES, � � INC. Planning & Zoning Chairman Cook reported a 5-0 vote for approval of Conditional Use Application CU90-03 filed by David Jaynes of n Starwood Equities, Inc. requesting to amend the approved site plan � of Ordinance No. 82-61 for a 544 square foot expansion for a � leasing office and a waiver of Section 47E.2 in accordance with � Section 47F of the Comprehensive Zoning Ordinance due to the fact � the proposed use will not have a substantial impact on adjacent and t surrounding areas. The 1 . 8 acre property, zoned "R-MF-1" f Multi-Family Residential District and "SP" Specific Use Permit District, is located at 3501 Timberline Drive. ` � The caption of the proposed ordinance was read into the record. ' Council Member Pittman, seconded by Mayor Pro Tem Ware, made a motion to accept the Commission' s recommendation and adopt the ordinance. The motion prevailed by the following vote: ' Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman i � Nays: None j a �.: � 7 � � � _ � � 04/03/90 � ORDINANCE NO. 90-21 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73 , THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A WAIVER TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE NO. 82-73; (2) GRANTING A CONDITIONAL USE PERMIT TO AMEND A SITE PLAN APPROVED BY ORDINANCE NO. 82-61 TO ALLOW CERTAIN CHANGES IN A DISTRICT ZONED "R-MF-1" MULTI-FAMILY RESIDENTIAL DISTRICT AND "SP" SPECIFIC USE PERMIT DISTRICT UNDER CITY OF GRAPEVINE ORDINANCE N0. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 6F � AND SECTION 47 OF ORDINANCE N0. 82-73 AND � ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2, 000 . 00) AND A � SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION � OCCURS; DECLARING AN EMERGENCY AND PROVIDING � AN EFFECTIVE DATE � � � � ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION � CONDITIONAL USE APPLICATION CU90-04 AND SPECIAL USE APPLICATION SU90-01 , DFW INTERNATIONAL EXECUTIVE � CONFERENCE CENTER � Chairman Cook reported the Commission voted 5-0 for approval of � Conditional Use Application CU90-04 and Special Use Application SU90-01 filed by Mr. Barry Knight for DFW International Executive Conference Center requesting a waiver to specific requirements of Section 47E.2 of the Comprehensive Zoning Ordinance, as amended. The conditional use request is to amend a site plan approved by Ordinance� No. 83-59 to allow certain changes to the premises including the possession, storage, retail sale and on-premise consumption of alcoholic beverages (mixed beverages, beer and wine) . The special use request is to amend the site plan approved by Ordinance No. 83-59 to allow two (2) billiard tables and skill or pleasure coin-operated machines not to exceed fifteen (15) in � conjunction with the operation of a hotel/conference center (DFW Airport Hilton and Executive Conference Center) in a district zoned � "HCO" Hotel Corporate Office District and "SP" Site Plan. The 23 .05 acre property is located at 1800 Highway 26 East. The � amendments will provide for an addition of 5 , 392 . 5 square feet to � the conference area and delete the Phase II hotel room expansion. � The amendments will also allow changes in the parking layout and � the location of drive entrances to accommodate the State Highway Department' s expansion of State Highway 26 East. � � The caption of the proposed ordinance was read into the record. � � Council Member Wilbanks, seconded by Council Member Pittman, made, a motion to accept the Commission' s recommendation and �adopt the ordinance. The motion prevailed as follows: _, Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None � - r 8 � , � � 04/03/90 � ORDINANCE NO. 90-22 � AN ORDINANCE ISSUING A CONDITIONAL USE L PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73 , THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A WAIVER ; TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 - PURSUANT TO SECTION 47F OF ORDINANCE N0. 82-73; (2) GRANTING A CONDITIONAL USE PERMIT FOR AN AMENDMENT TO THE SITE PLAN APPROVED BY ORDINANCE N0. 83-59 TO ALLOW CERTAIN CHANGES TO THE PREMISES INCLUDING THE POSSESSION, STORAGE, RETAIL SALE AND ON-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (MIXED BEVERAGES, BEER AND WINE) � AND (3) ISSUING A SPECIAL USE PERMIT IN ACCORDANCE WITH SECTION 49 OF ORDINANCE NO. _' 82-73 FOR AN AMENDMENT TO THE SITE PLAN APPROVED BY ORDINANCE NO. 83-59 BY GRANTING A SPECIAL USE PERMIT FOR TWO (2) BILLIARD ; TABLES AND NOT TO EXCEED FIFTEEN (15) SKILL � OR PLEASURE COIN-OPERATED MACHINES IN CONJUNCTION WITH THE OPERATION OF A HOTEL/CONFERENCE CENTER IN A DISTRICT ZONED r "HCO" HOTEL CORPORATE OFFICE DISTRICT AND "SP" SITE PLAN UNDER CITY OF GRAPEVINE ORDINANCE N0. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ' ORDINANCE N0. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS r IMPOSED HEREIN; CORRECTING THE OFFICIAL ` ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL � WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND ` DOLLARS ($2, 000 . 00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY z DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 19 . PLANNING & ZONING COMMISSION RECOMMENDATION ; VACATE PLAT, WINDING RIDGE ADDITION Chairman Cook reported the Commission voted 5-0 to approve the k vacation of the plat for the Winding Ridge Addition as recorded in � Volume 388-178 , Page 93, Plat Records of Tarrant County, Texas. The request is to vacate the final plat for the Winding Ridge � Addition in preparation for the replatting of the property under � the Austin Oaks Addition. The property is located west of Park � Boulevard, contiguous to Southlake/Grapevine City limits, north of s! State Highway 114 . � Mayor Pro Tem Ware, seconded Council Member Spencer, made a motion � to accept the Commission' s recommendation and vacate the final plat e for the Winding Ridge Addition. The motion prevailed as follows: ; d Ayes: _ Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ; Nays : None ' ? :� ITEM 20 . PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, GLADE MEADOWS ADDITION x ? C,hairman Cook reported the Commission voted 5-0 to approve the 3 " preliminary plat of the Glade Meadows Addition. The property is � � located north of Glade Road, west of Baze Road, east of Mulberry k � � � ' � 9 � . s � z � I � � � � 04/03/90 � � � � Boulevard and south of the Shadow Glen, Phase IIA Addition. A � single-family development is planned for the 9 .3 acre tract zoned "R-7. 5" Single-Family Residential District. � � Council Member Traverse, seconded by Council Member Wickman, made a motion to accept the Commission' s recommendation and approve the preliminary plat. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None ° � � i 6 ITEM 21 . PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT AND FINAL PLAT, GLADE CROSSING IV, � PHASE II ADDITION € � f Chairman Cook reported the Commission voted 5-0 to approve the � preliminary plat and final plat of the Glade Crossing IV, Phase II � Addition. The property is located north of Hughes Road, east of the proposed Hall-Johnson Road, and east of the proposed Glade � Crossing IV Addition. A single-family development is planned for � the 7 .5 acre tract zoned "R-7. 5" Single-Family Residential � District. � � € Mayor Pro Tem Ware, seconded by Council Member Wilbanks, made a � motion to accept the Commission' s recommendation and approve the q preliminary plat and final plat. The motion prevailed by the � following vote: �: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � g � ITEM 22 . PLANNING & ZONING COMMISSION RECOMMENDATION � REPLAT, AUSTIN OAKS ADDITION t Chairman Cook reported the Commission voted 5-0 to approve the � replat of the Austin Oaks Addition. The property is located West of Park Boulevard, contiguous to Southlake/Grapevine City limit � line, and north of State Highway 114 . A single-family development � is planned for the 39 . 9 acre tract zoned "R-7 .5" Single-Family � Regulations District. � � Council Member Spencer, seconded by Council Member Traverse, made a � motion to accept the Commission' s recommendation and approve the replat of the Austin Oaks Addition. The motion prevailed by the � following vote: t � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � � � ITEM 23 . EXECUTIVE SESSION � Mayor Tate announced the City Council would recess to Conference Room #204 to consider [A] contemplated litigation (relative to the Dallas/Fort Worth International Airport Board' s decision relative � to Runway 16/34 West) , [B] pending litigation (relative to City of � Grapevine vs. Robert H. Lindley, individually and d/b/a B & B Auto � Body, Cause No. 48-121615-89) and [C] personnel (annual evaluation � of the City Manager) under amendments to Article 6252-17, � V.A.T.C.S . , Subsections 2 (e) and 2 (g) . � [A] Upon reconvening in the Council Chambers, City Manager Watson reported there was no action necessary relative to contemplated litigation (relative to the Dallas/Fort Worth � International Airport Board' s decision relative to Runway 16/34 West) under amendments to Article 6252-17, V.A.T.C.S. , Subsection 2 (e) . � 10 � � � 04/03/90 [B] City Manager Watson reported there was no action necessary relative to pending litigation (relative to City of Grapevine ;'! vs. Robert H. Lindley, individually and d/b/a B & B Auto Body, Cause No. 48-121615-89) under amendments to Article 6252-17, V.A.T.C.S . , Subsection 2 (e) . [C) City Manager Watson reported there was no action necessary relative to personnel (annual evaluation of the City Manager) under amendments to Article 6252-17 , V.A.T.C. S. , Subsection 2 (g) . MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 24. ZONING BOARD OF ADJUSTMENT Council Member Traverse requested the Staff provide the members of the Zoning Board of Adjustment instructional material and training sessions relative to the procedures and duties required for their appointment. ITEM 25. SLIP RENTAL RATES, GRAPEVINE LAKE Council Member Pittman reported he was continuing to research the lease agreements with the Army Corps of Engineers for the r: marinas at Grapevine Lake and would keep the Council informed. { ADJOURNMENT Council Member Wickman offered a motion to adjourn the meeting at 11 :45 p.m. The motion was seconded by Council Member Spencer and <. i prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, " TEXAS on this the 17th day ot April , 1990 . APPROVED: William D. Tate � � Mayor a a k ATTEST: in a Huff � City Secretary ; � r f � � � . y # $ � � 5 § � � � ; � 11 � � Y E