HomeMy WebLinkAboutItem 12 - HVAC Rooftop Package Units MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 7, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
HVAC ROOFTOP PACKAGE UNITS FOR THE COMMUNITY
ACTIVITIES CENTER FROM TRANE CORPORATION AND
CONSIDER THEM A SOLE SOURCE VENDOR
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of five HVAC Rooftop
Units for the Community Activities Center from Trane Corporation and consider them a
sole source vendor. The total cost of this purchase is not to exceed $ 46,916.
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-002-000 (Capital
Replacement/Community Activities Center Repairs and Maintenance) in the amount of
$46,916.
The City of Grapevine has been awarded a $50,000 grant from Oncor for the Library and
Community Activities Center in combination as a Campus Setting to improve the energy
efficiency of the two buildings. The grant award will fund approximately 50% of the
purchase of both units.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A) (7) (A).
The rooftop units on the Community Activities Center are in need of replacement due to
the age and wear on the equipment. These units are 16 years old which is past the
typical industry standard of the replacement cycle for rooftop units. The new units will
result in an overall savings in electricity costs for this facility.
Trane Units were specified for this facility with the original construction. Replacing the
units with new Trane units provides the following benefits.
• Limits the modifications to the existing HVAC system that would be necessary
with another manufacturer's units
• Allows Facility Services to limit their inventory of parts for this building to one
brand
Allows Facility Services to focus its training program on a limited number of
systems
Staff recommends approval.
GR
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO DECLARE
TRANS CORPORATION A SOLE SOURCE PROVIDER FOR
TRANE HVAC UNITS FOR THE COMMUNITY ACTIVITIES
CENTER AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code Chapter 252,
Subchapter B, Section 252.022 (a) (7) (A) to consider items available from only one
source as an exception to the bidding requirements of the State of Texas; and
WHEREAS, Trane Corporation is the sole distributor of Trane HVAC units; and
WHEREAS, the City of Grapevine, Community Activities Center has a need to
replace the HVAC rooftop units due to their age and also to execute a grant from Oncorto
make the Community Activities Center more efficient.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Manager, or his designee, is authorized to take all steps
necessary to purchase Trane HVAC units from Trane Corporation in the total annual
amount of$46,916.00.
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of February, 2012.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2