HomeMy WebLinkAboutItem 14 - Kubota Tractor ,ITEM # -J-
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 7, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
NEW KUBOTA TRACTOR WITH ATTACHMENTS FOR THE
PARKS AND RECREATION DEPARTMENT THROUGH AN
INTERLOCAL PARTICIPATION AGREEMENT WITH THE
LOCAL GOVERNMENT PURCHASING COOPERATIVE
(BUYBOARD)
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a L3800HST Tractor
with attachments for the Parks and Recreation Department from Kubota Tractor
Corporation through an Interlocal Participation Agreement with the Local Government
Purchasing Cooperative (Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 325-48910-312-12 (Capital
Equipment/Machinery Purchase Fund/Motor Vehicles) with a total cost not to exceed
$27,593.20.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with the Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the cooperative and a contract was awarded to Kubota Tractor
Corporation under contract number 373-11. The Interlocal Participation Agreement
satisfies all bidding requirements under the Texas Local Government Code.
This purchase is for one new Kubota L3800HST tractor with attachments for the Parks
and Recreation Department. This equipment is used in the daily maintenance of park
areas and ball field maintenance and is of specific size and weight for crucial area
clearance. The Kubota tractor is equivalent to recently purchased tractors which will
assist the City in standardizing parts, minimizing inventory, and reducing down time for
service with maintenance familiarization. The Parks and Recreation Department
received approval to purchase this new tractor in the Vehicle and Equipment
Replacement list for FY2012 on September 13, 2011.
Staff recommends approval.
GR
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
NEW KUBOTA TRACTOR WITH ATTACHMENTS THROUGH
AN ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine,Texas has established an Interlocal Participation
Agreement with the Local Government Purchasing Cooperative (Buyboard)and wishes to
use established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) has
established a contract with Kubota Tractor Corporation, contract #373-11, for grounds
maintenance equipment; and
WHEREAS,the City of Grapevine has a need to purchase a new Kubota tractor with
attachments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a new Kubota tractor with attachments from Kubota Tractor Corporation through an
Interlocal Agreement with the Local Government Purchasing Cooperative (Buyboard)for
$27,593.20.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of February, 2012.
APPROVED:
ATTEST:
APPROVED AS TO FORM: