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HomeMy WebLinkAbout1989-06-06 Regular Meeting! �a � s i ¢ i @ F AGENDA � ` CITY OF GRAPEVINE, TEXAS � � REGULAR CITY COUNCIL MEETING � � TUESDAY, JUNE 6 , 1989 AT 7 :30 P.M. � ! COUNCIL CHAMBERS — MUNICIPAL COURT ROOM #205 ' 307 WEST DALLAS ROAD � a E �' g 3 CALL TO ORDER � r s � INVOCATION: Council Member C. Shane Wilbanks �! � � � € CITIZENS REQUEST � # � OLD BUSINESS � ; � 4 ; 1 . Consider authorizing the City Manager to enter into a i £ contract with the Trinity River Authority to provide a 30" t F water pipeline to the intersection of Pool Road and � Hall-Johnson Road and take any necessary action. � � r ; 2 . Consider the remaining two (2) appointments to the Grapevine ; Task Force on Airport Expansion and take any necessary f ; � action. ; � t � f NEW BUSINESS �: 3 . Consider authorizing the Public Works Department to proceed � with the widening of Northwest Highway at the Ball Street � i intersection at an estimated material cost of $18 , 656 . 00 � with the work to be performed by the Street Department and � 4 � �� take any necessary action. � r. i � 4 . Consider the recommendation of the Parks & Recreation Board � i to expend open space funds to develop the Yorkshire Meadows a ' Park and take any necessary action. � � � 5 . Consider authorizing the City Manager to enter into a f contract with Mr. David Wengierski to produce approximately � 110 written job descriptions at a cost of $62 .50 each with a � not to exceed clause of $7 , 000 .00 and take any necessary � action. � � 6 . Consider citizen appointments to the boards and committees and take any necessary action. £' Y 4 f CONSENT AGENDA f b � Consent items are deemed to need little Council deliberation and � will be acted upon as one business item. Any member of the City � Council or member of the audience may request that an item be z withdrawn from the consent agenda and placed before the Council y for full discussion. Approval of the consent agenda authorizes ' the City Manager, or his designee, to implement each item in � accordance with Staff recommendations. ; a � 7 . Consider removing the administrative hold on $5,000 . 00 for a x self contained breathing apparatus for the Police Department -t and $100, 000. 00 for the gradall and authorize Staff to � expend the funds for roof repairs at 307 West Dallas Road � and 413 South Main Street and the purchase of a self � contained breathing apparatus for the Fire Department. � Personnel/Management Services Director and Director of Public Works recommend approval. � � � � � R � { 5g t { � � � 8 . Consider a resolution authorizing the City Manager Mark S. Watson, Assistant City Manager Kelvin Knauf, and Director of ; Finance Larry Koonce to sign in transactions with the � Federal Reserve Bank of Dallas. Acting Director of Finance �. recommends approval. ; 9 . Consider award of the bid to the lowest and best bidder meeting specifications, Eagle Emergency Equipment, for the t purchase of an ambulance chassis in the amount of $30,425 . 00 . Fire Chief and Purchasing Agent recommend approval. 10. Consider authorizing Staff to proceed with the bidding process for a fire truck for the Central Fire Station and prepare documentation of the bidding results for Council consideration at a later date. Fire Chief and Purchasing Agent recommend approval. � 11 . Consider award of the bid to the lowest and best bidder ' $ meeting specifications, Executive Coffee Service, in the amount of $9 , 029 . 40 for coffee and related products with service. Purchasing Agent recommends approval. ' � 12 . Consider award of the bid to the lowest and best bidder meeting specifications, Reynolds Asphalt and Construction � Co. , in an estimated amount of $211 ,500 . 00 for Type D and ? Type A hot mix asphalt. Manager of Operations and Purchasing Agent recommend approval. _ 13 . Consider award of the bid to the lowest and best bidder meeting specifications, Trumbull Asphalt, in an estimated ` amount of $119, 600. 00 for street materials. Manager of Operations and Purchasing Agent recommend approval. P 14 . Consider rescinding award of the bid to Steakley Chevrolet z for a 1/2 ton heavy duty, long-bed extended cab pickup truck � as General Motors no longer manufactures 1989 vehicles. ; Police Chief and Purchasing Agent recommend approval. � 15 . Consider approval of the low bidder, Improvements, Inc. , for � the 1989 Community Development Block Grant (CDBG) Water Line Project and make a recommendation to Tarrant County that the E contract be awarded to the low bidder, Improvements, Inc. , F for said project in the amount of $96 ,632 . 07 . Director of Public Works recommends approval. _ � E 16 . Consider an ordinance naming the four-lane divided roadway fi from Kimball Road south to the United States Corps of t Engineers property as Silvercrest Lane. Director of Public �' Works recommends approval. f r 17 . Consider a resolution of support directed to the State j Highway Commission requesting they support and expedite a feasibility study for the widening and expansion of the State Highway 121 and State Highway 114 areas. Director of � Public Works recommends approval. � 18 . Consider authorizing the Staff to negotiate a contract for � . architecture services with Womack-Humphreys, Dallas, Texas, ; relative to the Central Fire Station. Fire Chief recommends approval. e 19 . Consider the minutes of the City Council meetings of May 2 , May 9 , and May 16, 1989 . City Secretary recommends approval 5 as published. � '€ F EXECUTIVE SESSION � 20 . City Council to recess to Conference Room #204 to discuss € contemplated litigation (regarding the Dallas/Fort Worth � International Airport Board' s decision relative to proposed � ; i � � F Runway 16/34 West) , real estate (proposed right-of-way acquisition relative to Dallas Road Parcel No. 38 and relative to lease of office space) and personnel (review and evaluation of the City Manager' s administration of the Police Department) under amendments to Article 6252-17, V.A.T.C.S. , Subsections 2 (e) , 2 (f) and 2 (g) . City Council to reconvene in the Council Chambers and take any necessary action relative to contemplated litigation (regarding the Dallas/Fort Worth International Airport � Board' s decision relative to proposed Runway 16/34 West) , ` real estate (proposed right-of-way acquisition relative to Dallas Road Parcel No. 38 and relative to lease of office space) and personnel (review and evaluation of the City Manager' s administration of the Police Department) under amendments to Article 6252-17 , V.A.T.C.S. , Subsections 2 (e) , � 2 (f) and 2 (g) . � � z � MISCELLANEOUS REPORTS AND/OR DISCUSSION � _ ADJOURNMENT � G E ; � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C. S. , AS AMENDED BY s CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE i ; REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON � THIS THE 2ND DAY OF JUNE, 1989 AT 5 : 00 P.M. � t - � # ' ; E ` ? n a Huff � ; City Secretary ; s � z x � r s 's i � , � 6 E ti � t Y } ( 1 � � s i f `s i s '§ § i z i 'r � F{ Fg 3 i i � 3 � s � � ; ; j ' � � � : j ? j � t} j 3 � ! _ s � � € � � i � � a STATE OF TEXAS � COUNTY OF TARRANT � CITY OF GRAPEVINE £ � The City Council of the City of Grapevine, Texas met in Regular � Session on the 6th day of June, 1989 at 7 . 30 p.m. in the Council � Chambers, Municipal Court Room #205 , 307 West Dallas Road, with � the following members present to-wit: � � � William D. Tate Mayor � Ted R. Ware Mayor Pro Tem � Sharron Spencer Council Member £ C. Shane Wilbanks Council Member � Gil Traverse Council Member � Jerry L. Pittman Council Member � Will Wickman Council Member � � ' constituting a quorum, with the following members of the City � p Staf f: � Mark S. Watson City Manager � Kelvin Knauf Assistant City Manager � John F. Boyle, Jr. City Attorney � Linda Huff City Secretary � � � � CALL TO ORDER � � Mayor Tate called the meeting to order at 7 : 40 p.m. ; � � � � � INVOCATION � x t Council Member Wilbanks delivered the Invocation. � � � ITEM l . CONTRACT, TRINITY RIVER AUTHORITY, POOL ROAD AND HALL- � JOHNSON ROAD WATER PIPELINE � Director of Public Works Jerry Hodge requested authorization for � the City Manager to enter into a contract with the Trinity River � Authority to provide 1005 linear feet of 30" pipeline to the intersection of Pool Road and Hall-Johnson Road. The pipeline � would provide Grapevine a second connection to the Trinity River � Authority water system, would be consistent with future water � demands in the service area and is needed for ultimate � development. The City would benefit by being included in the � Trinity River Authority construction project bid package. He � reported the estimated cost of the pipeline is $70, 000 . 00 . � Mayor Pro Tem Ware then made a motion that the City Manager be � authorized to enter into a contract with the Trinity River fi Authority to provide a 30" water pipeline to the intersection of � Pool Road and Hall-Johnson Road. Council Member Traverse offered � a second to the motion which prevailed by the following vote: � � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � ITEM 2 . GRAPEVINE TASK FORCE ON AIRPORT EXPANSION ? � k x Mayor Tate stated there were two remaining appointments to be � made to the Grapevine Task Force on Airport Expansion--one from � the southeast portion of Grapevine and the mayoral appointee. � After reviewing the list of citizens that had volunteered to � serve on the thirteen ( 13 ) member committee, Mayor Tate appointed � Mr. Keith Dugas, 4505 Dorchester, as the representative for � southeast Grapevine and Ms. Ann Rochelle, 205 Hall Street, as the � mayoral appointee. City Manager Mark S. Watson, Chairman of the Task Force, announced the Task Force would call their first � meeting within the next 7-8 days. � � � i F � �} € X � k § � 06/06/89 � � k � ITEM 3 . NORTHWEST HIGHWAY PAVEMENT WIDENING AT BALL STREET � � Director of Public Works Jerry Hodge requested authorization to � proceed with the widening of Northwest Highway at the � intersection of the Ball Street project. He stated it would add continuous left turn lanes in both directions, allowing traffic � to turn on to Ball Street south and turn from Ball Street to the � west on to Northwest Highway without impeding the flow of traffic ; on Northwest Highway. The approximate cost is $18 , 000 and the � work would be performed by the City Street Department. j � Council requested clarification of the proposed turn lanes. � Mr. Hodge stated there would be a continuous right turn lane and � left turn lane, in the vicinity of Ball Street as well as two ( 2 ) � continuous lanes, both east and west, on Northwest Highway to � keep the traffic flowing. Ball Street should be open the last of � June or middle of July, complete with signalization. � Council Member Traverse then made a motion to authorize the � Public Works Department to proceed with the widening of Northwest Highway in the vicinity of the Ball Street intersection in the � amount of $18, 650 . 00. Council Member Spencer offered a second to � the motion which prevailed by the following vote: � e � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � g ITEM 4. OPEN SPACE FUNDS, YORKSHIRE MEADOWS � Director of Parks & Recreation Mark Mailes stated the Parks & � Recreation Board recommended the Council consider development of � the Yorkshire Meadows Park utilizing the following open space ' funds: that the one ( 1 ) mile radius be waived from the Aspen � Oaks Subdivision in favor of the two ( 2 ) mile radius and use the � $12, 240. 00 in conjunction with the $20 , 400. 00 donation from the � Crystal Butte Subdivision. The Yorkshire Meadow park has remained undeveloped since the City acquired the land in 1986 . � Mr. Mark Mailes reported the basic design for the Yorkshire Meadows Park includes a small tot and youth playground. He � stated the Aspen Oaks funds would expire in March, 1990 and the � Crystal Butte funds in August, 1990 . � � Council deliberation ensued with comments relative to not waiving the one ( 1) mile radius in Aspen Oaks and using the funds to develop the parking in Parr Park, and consideration of expending operating funds to develop the Yorkshire Meadows Park. The � intent of the open space funds was discussed noting the provisions of an exclusion to allow for the development and � improvement of lots for park type areas outside the one ( 1 ) mile radius . Following deliberation, Council Member Pittman made a motion to accept the Parks & Recreation Board' s recommendation to expend the open space funds. Council Member Wilbanks offered a second = � to the motion which resulted in a tie vote, constituting denial � as follows: � Ayes . Ware, Wilbanks & Pittman � Nays . Spencer, Traverse & Wickman � Abstain: Tate ITEM 5 . CONTRACT, JOB DESCRIPTIONS Personnel/Management Services Director Robert Needs requested authorization for the City Manager to enter into a contract with Mr. David Wengierski to produce approximately 110 written job � � , a � t2) � � � � a � � € € � � f ,' � 06/06/89 � � �descriptions at a cost of $62. 50 each, with a not to exceed clause of $7 ,000 . 00. Mr. Needs stated that the data collected "" during the Equity Study provided current job documentation of all i City jobs, making this an opportune time to update job descriptions, most of which are over ten ( 10 ) years old. � ;i Council discussion followed with questions and comments relative � to department heads writing the job descriptions. Council Member � Wilbanks commented this was the last step in the Equity Study � process, job descriptions would be uniform, and the amount of � Staff time required would be tremendous if done in-house. ; � � City Manager Watson stated pay ranges would remain as they � currently are until the City Council had considered Staff � recommendations relative to proposed salary ranges during the FY90 budget process. It was noted the Hay Equity Study had not � been formally accepted by the City Council. � � Council Member Wilbanks then made a motion to accept the Staff ' s � recommendation to enter into a contract with Mr. David Wengierski � to produce approximately 110 written job descriptions at a cost � of $62 . 50 each, not to exceed $7,000 . 00 . Council Member Traverse offered a second to the motion which prevailed by the following � � vote: � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse & Wickman � Nays: Pittman � � � ITEM 6. COMMITTEE APPOINTMENTS � f �.Board of Zoning Adjustments � � � i �, Council Member Pittman offered a motion to appoint Mr. Don � Frieden as a full voting member of the Board of Zoning � Adjustments. Council Member Wickman seconded the motion, which � prevailed by the following vote: � � , Ayes: Tate, Traverse, Pittman & Wickman � Nays: Ware, Spencer & Wilbanks � Brief discussion ensued, with Council Member Spencer stating it � has been the Council ' s policy in the past that when a voting � member position was available, the First Alternate would be moved � to that position, the Second Alternate moved to the First � Alternate position and a new member be appointed as Second � Alternate. � � a.Council Member Spencer offered a motion, seconded by Council � Member Wilbanks, to reappoint Mr. Raymond Truitt to the Board as � First Alternate. The vote prevailed as follows: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � s 3 Council Member Wickman made a motion, seconded by Council Member � Spencer, to appoint Ms . Patricia Bass as Second Alternate to the Board of Zoning Adjustments. The vote prevailed as follows: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � �Building Board of Appeals and Plumbing Board � F Mayor Pro Tem Ware requested the Staff consider an amendment to � the Building Board of Appeals and Plumbing Board to provide for � an Alternate to the Board. There was no action by the City Council and no citizen appointments expired in 1989. (3) � d 3 5 � # � d � 06/06/89 � � C, Convention & Visitors Bureau Board � �. Council Member Wilbanks made a motion, seconded by Council Member � Spencer, to appoint Mr. Juan Aquinde and to reappoint Mr. Abdul � Suleman as hotel representatives to the Convention & Visitors � Bureau Board. The motion prevailed as follows: s � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � �, Council Member Spencer offered a motion, seconded by Council � Member Traverse, to reappoint Ms. Linda Price to the Board. The � vote prevailed as follows: i Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � € 3, A motion was offered by Council Member Traverse to reappoint � Mr. Warren Dearing as First Alternate. Council Member Wilbanks seconded the motion, which prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None s � f � �. Electrical soard � � � /, A motion to reappoint Mr. Dennis Roberts, as the Master � Electrician to the Electrical Board, was made by Council Member � Wickman. The motion was seconded by Council Member Wilbanks and � prevailed as follows: � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � � Mayor Pro Tem Ware made a motion to reappoint Mr. H. J. Harper as � � the General Contractor. The motion was seconded by Council Member Spencer which prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � � . Golf Course Advisory Board � �. A motion was made by Council Member Spencer to reappoint Mr. Jess Stephens to Place 3 on the Golf Course Advisory Board. Council Member Wilbanks offered a second to the motion and the vote � prevailed as follows: � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � . Council Member Wickman made a motion to appoint Mr. Kenneth � Jackson to Place 4. Mayor Pro Tem Ware offered a second to the � � motion, which prevailed as follows: � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � Housing Authority Advisory Board � � A motion was made by Council Member Spencer to reappoint Ms. Thelma Conine and Mr. James T. Davis to the Advisory Board. Mayor Pro Tem Ware offered a second and the vote prevailed as follows: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None (4) � � £ � � , � � ' 06/06/89 � �,Council Member Pittman offered a motion to appoint Ms. Donna x Slechta to the Advisory Board. The motion was seconded by € Council Member Wickman and prevailed by the following vote: k R Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None �: &.Library Board �� , /, Council Member Wilbanks, seconded by Mayor Pro Tem Ware, made a motion to reappoint Mr. Patrick Nolan to the Library Board. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None �, Mayor Pro Tem Ware, seconded by Council Member Traverse, made a motion to reappoint Ms. Cecelia Box. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None '' 3. Council Member Pittman, seconded by Mayor Pro Tem Ware, made a � motion to reappoint Ms. Janice Cook. The motion prevailed by the � following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � �, Mayor Pro Tem Ware, seconded by Council. Member Wickman, made a motion to reappoint Ms. Beverly Davydi�,�k. The motion prevailed � by the following vote: Ayes: Tate, Ware, Spencei , Wilbanks, Traverse, Pittman & Wickman � Nays: None S Council Member Pittman, seconded by Mayor Pro Tem Ware, made a motion to appoint Mr. J. Melburn Sil�ley, Jr. to the Library = Board. The motion prevail.ed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � � . Main Street Committee � �, A motion to appoint lii�. Margaret Montgomery as the School =:, District Representative was made by Council Member Traverse. The � motion was seconded by Mayor Pro Tem ware and prevailed by the > following vote: Ayes: Tate, Ware, Spencei�, Wilbanks, Traverse, Pittman & Wickman $ Nays: None �� Council Member Wilbanks offered a motion to reappoint Ms. JoAnn � Parkman as the Local Utility Representative. Council Member � Traverse seconded the motion and the vote prevailed as follows: � Ayes: Tate, Ware, SpenceL, Wilbanks, Traverse, Pittman & Wickman Nays : None 3. Council Member Pittman made a motion to reappoint Ms. Rebecca G: Carlson as the Real EState Representative. The motion was � seconded by Mayor Pro Tem Ware and prevailed by the following vote: � � � z ,, (5) � � � g � � F � k i 06/06/89 � fi Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman k Nays: None ` � i � A motion was made by Council Member Spencer, seconded by �layor ; ' Pro Tem Ware, to appoint Mr. Burl Gilliam as the Downtown Business Owner Representative. The vote prevailed as follows: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None a � �. Council Member Traverse made a motion to reappoint Ms. Suz-Ann ' Moore as the Media Representative. Council Member Wilbanks seconded the motion which prevailed by the following vote: � i Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � , �� Council Member Pittman offered a motion to appoint Ms. Debbie � Curry as a Concerned Citizen. The motion was seconded by Council : Member Wickman and the vote was as follows: � y f Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � , � �, A motion to reappoint Mr. Bob Case as a Concerned Citizen was � made by Council Member Spencer. Council Member Traverse seconded � � the motion and the vote prevailed as follows: � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None ` � 3 �. Council Member Traverse offered a motion, seconded by Council ; Member Wickman, to reappoint Ms. Clydene Johnson as the Insurance � Agent Representative. The vote prevailed as follows: � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � a � Parks & Recreation Board ? � f. Council Member Wickman made a motion to appoint Mr. Robert • : Brunson to the Parks & Recreation Board, Place 1. Council Member � Pittman seconded the motion which prevailed by the following � vote: ' � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � # i f� A motion was made by Council Member Wilbanks to reappoint � Ms. Margaret Telford to Place 2 on the Board. Council Member � Pittman offered a second and the vote was as follows: ; e Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � � � 3, Council Member Wilbanks, seconded by Council Member Wickman, made = a motion to reappoint Ms. Jackie Disselkoen to Place 4 on the � Board. The motion prevailed as follows: � Y Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � �. Council Member Wilbanks, seconded by Mayor Pro Tem Ware, made a � motion to appoint Mr. David O'Briant to Place 5 on the Parks & � Recreation Board. The motion prevaiied by th� f��Zowir.g vote: � � � � � �: e € (6) 1 � � � � � � � ; 06/06/89 �' r , � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � k e �Planning & Zoning Commission �� A motion to reappoint Mr. Ron Cook was offered by Council Member ` Traverse. The motion was seconded by Mayor Pro Tem Ware and � prevailed by the following vote: �. ; � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None ' a� Council Member Spencer offered a motion, seconded by Council � Member Wickman, to reappoint Mr. Ervin Meyer. The vote prevailed by the following vote• . �L�,�.1��a-' Ayes: Tate, Spencer, �o��, Pittman & Wickman x Nays: Ware & -��s � ��w��- ��� � CONSENT AGENDA The next order of business was for the City Council to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate ; asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Item 11 Bid Award Executive Coffee Service was ' removed by Mr. James Stevenson, of Lone Star Coffee. Item 12 Bid `` Award Hot Mix Asphalt was removed from the consent agenda by Staff to a later date. Item 13 Bid Award Street Materials and Item 18 Negotiate Contract for Central Fire Station were removed ; for discussion by Council Member Pittman. Item 7 . Authorize Roof Repairs and Self Contained Breathing Apparatus Personnel/Management Services Director and Director of Public � Works recommended removing the administrative hold on $5,000. 00 for a self contained breathing apparatus for the Police . Department and $100 ,000. 00 for the gradall and authorization for x Staff to expend the funds for roof repairs at 307 West Dallas Road and 413 South Main Street, and the purchase of a self contained breathing apparatus for the Fire Department. Motion by Council Member Pittman and seconded by Mayor Pro Tem � Ware to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ; Item 8 Resolution, Authorize Transactions, Federal Reserve i Bank of Dallas Acting Director of Finance recommended approval of a resolution � authorizing the City Manager Mark S. Watson, Assistant City ` Manager Kelvin Knauf and Finance Director Larry Koonce to sign in ; transactions with the Federal Reserve Bank of Dallas. 4 � The caption of the proposed resolution was read into the record. Motion by Council Member Pittman and seconded by Mayor Pro Tem f Ware to approve as recommended prevailed by the following vote: <' h Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � � � � ��� � � o- � } F S � f F 06/06/89 € RESOLUTION NO. 89-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY ` OF GRAPEVINE, TEXAS, AUTHORIZING PERSONS � NAMED BELOW TO SIGN IN TRANSACTIONS WITH THE ' FEDERAL RESERVE BANK OF DALLAS AND PROVIDING � AN EFFECTIVE DATE Item 9 . Bid Award, Ambulance Chassis, Eagle Emergency ; Equipment � Fire Chief and Purchasing Agent recommended award of the bid to p the lowest and best bidder meeting specifications, Eagle � Emergency Equipment, for the purchase of an ambulance chassis in � � the amount of $30, 425 . 00. Motion by Council Member Pittman and seconded by Mayor Pro Tem � Ware to approve as recommended prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � 4 Nays: None t � � Item 10. Authorize Bidding Process on Fire Truck ; r 9 Fire Chief and Purchasing Agent recommended authorization for � Staff to proceed with the bidding process for a fire truck for � the Central Fire Station and prepare documentation on the bidding � results for Council consideration at a later date. � Motion by Council Member Pittman and seconded by Mayor Pro Tem ? Ware to approve as recommended prevailed by the following vote: ; Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � � ITEM 11 . BID AWARD, EXECUTIVE COFFEE SERVICE � ( This item was removed from the consent agenda by Mr. James � Stevenson of Lone Star Coffee and discussed after Item 19. � ff Purchasing Agent David Parry recommended award of the bid to the f lowest and best bidder meeting specifications, Executive Coffee Service, in the amount of $9, 029 . 40 for coffee and related 4 products with service. Mr. James Stevenson of Lone Star Coffee � Service ( second lowest bidder) briefly reviewed the services his � company offers and requested Council consideration of their bid. � ; � Following brief discussion, Council Member Spencer made a motion � the bid be awarded to Executive Coffee Service as per Staff ' s recommendation. Mayor Pro Tem Ware offered a second to the t motion. The vote prevailed as follows: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � { £ ; Item 12 . BID AWARD, HOT MIX ASPHALT 4 This item was removed from the agenda by Staff to a later date. � � � � Item 13 . BID AWARD, STREET MATERIALS � � �. This item was removed from the consent agenda by Council Member � Pittman and discussed after Item 11 . � � �8� � � 3 ti E 1 i � y , � , 06/06/89 _ Staff recommended award of the bid to the lowest and best bidder q meeting specifications, Trumbull Asphalt, in an estimated amount �' of $119 , 600. 00 for street materials. � � ' Following brief discussion as to the calculation of the bids, r Mayor Pro Tem Ware made a motion to award the bid to Trumbull $ Asphalt per Staff ' s recommendation. The motion was seconded by ' Council Member Traverse and prevailed by the following vote: § Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman t Nays: None Item 14 . Rescind Bid Award, 1/2 Ton Heavy Duty Pickup Truck, Steakley Chevrolet t � � Police Chief and Purchasing Agent recommended rescinding award of the bid to Steakley Chevrolet for a 1/2 ton heavy duty, long-bed extended cab pickup truck as General Motors no longer ; manufactures 1989 vehicles. � : Motion by Council Member Pittman and seconded by Mayor Pro Tem : Ware to approve as recommended prevailed by the following vote: a Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None s Item 15 . Bid Award, 1989 Community Development Block Grant Water Line Project, Improvements, Inc. Director of Public Works recommended approval of the low bidder, Improvements, Inc. , for the 1989 Community Development Block Grant (CDBG) Water Line Project and that a recommendation be made to Tarrant County that the contract be awarded to the low bidder, < Improvements, Inc. , for said project in the amount of $96,632.07. Motion by Council Member Pittman and seconded by Mayor Pro Tem � Ware to approve as recommended prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � � � Item 16 . Ordinance, Naming Silvercrest Lane � Director of Public Works recommended approval of an ordinance f naming the four-lane divided roadway from Kimball Road south to � the United States Corps of Engineers property as Silvercrest � Lane. The caption of the proposed ordinance was read into the record. Motion by Council Member Pittman and seconded by Mayor Pro Tem " Ware to approve as recommended prevailed by the following vote: � �� Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman s Nays: None ORDINANCE NO. 89-40 r � AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, NAMING A CERTAIN CITY STREET "SILVERCREST � LANE" ; AUTHORIZING THE ERECTION OF STREET = NAME SIGNS; REPEALING CONFLICTING ORDINANCES; � PROVIDING A SEVERABILITY CLAUSE; DECLARING AN Ei�l�Rt��I3i.s l��ND FRGvii iNG AN EFFECTIVE DP.TE � t (9) � � � � F 06/06/89 � � 4 Item 17 . Resolution, Supporting Feasibility Study on Expansion of State Highways 121 and 114 Director of Public Works recommended approval of a resolution of `` support directed to the State Highway Commission requesting they support and expedite a feasibility study for the widening and expansion of the State Highway 121 and State Highway 114 areas. The caption of the proposed resolution was read into the record. Motion by Council Member Pittman and seconded by Mayor Pro Tem � Ware to approve as recommended prevailed by the following vote: " Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman , Nays: None k i E RESOLUTION NO. 89-19 s A RESOLUTION OF THE CITY COUNCIL OF THE CITY E OF GRAPEVINE, TEXAS, SUPPORTING THE APPROVAL � AND STUDY OF FREEWAY IMPROVEMENTS OF STATE HIGHWAY 114/121 BETWEEN AND WITHIN THE CITY : LIMITS OF GRAPEVINE, SOUTHLAKE, BEDFORD, � � EULESS, AND IRVING; AND PROVIDING AN EFFECTIVE DATE � 4 � : � ITEM 18. AUTHORIZE, CONTRACT NEGOTIATIONS, ARCHITECTURE � SERVICE, CENTRAL FIRE STATION � � This item was removed from the consent agenda by Council Member t � Pittman and discussed after Item 13 . ; � Fire Chief Bill Powers recommended the City Council authorize the � Staff to negotiate a contract for architecture services with Womack-Humphreys, Dallas, Texas, relative to the design of the k Central Fire Station. Chief Powers stated that after � interviewing seven ( 7 ) architectural firms and contacting � references, Staff believes the recommended firm would provide the > best services for the City. � � Following brief discussion, Council Member Spencer made a motion to authorize the Staff to negotiate a contract for architecture = services with Womack-Humphreys, Dallas, Texas, subject to review t by the City Council relative to the negotiated price. Council ` Member Wickman offered a second to the motion which prevailed by the following vote: x � < � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman E Nays: None = z � ; � ITEM 19. Consideration of the Minutes � � City Secretary recommended approval of the minutes of the May 2, � 9, and 16, 1989 City Council meetings as published. ; � F f Motion by Council Member Pittman and seconded by Mayor Pro Tem � Ware to approve as recommended prevailed by the following vote: � � a Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � x � � � � � ITEM 20. EXECUTIVE SESSION � ¢ E 3 Mayor Tate announced the City Council would recess to Conference � Room #204 to discuss contemplated litigation [ (A) regarding the Dallas/Fort Worth International Airport Board' s decision relative � � (10) � � �. � � � § � s � 2 f t L � 06/06/89 � � � � to proposed Runway 16/34 West] , real estate [ (B) proposed � right-of-way acquisition relative to Dallas Road Parcel No. 38 � and (C) relative to lease of office space] and personnel [ (D) � review and evaluation of the City Manager ' s administration of the € Police Department] under amendments to Article 6252-17, ,� V.A.T.C.S. , Subsection 2(e) , 2 ( f) and 2 (g) . All City Council Members were present upon reconvening in the Council Chambers. i (A) Relative to contemplated litigation (regarding the Dallas/Fort Worth International Airport Board' s decision ' relative to proposed Runway 16/34 West) under amendments ; to Article 6252-17 , V.A.T.C.S. , Subsection 2(e) , City � Manager Mark S. Watson requested approval of funding for �� � ' an audio/visual production by Allyn & Co. in an amount �; not to exceed $20,000. 00 . � ' Council Member Spencer made a motion to authorize funding an audio/visual production by Allyn & Co. not to exceed $20 ,000. 00. ,°! Mayor Pro Tem Ware offered a second to the motion which prevailed ; � by the following vote: j � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ; Nays: None ' (B) Relative to real estate (proposed right-of-way acquisition) under amendments to Article 6252-17 , e V.A.T.C.S. relative to Dallas Road Parcel No. 38, s Subsection 2 (f) , City Attorney John F. Boyle, Jr. ° requested authorization for Staff to offer $3 ,000. 00 as F additional compensation to Mr. Lester E. Briscoe, owner ` of Parcel No. 38 on Dallas Road, for the loss of five ( 5) � � trees which front on Dallas Road. � Council Member Traverse made a motion to authorize Staff to offer � � $3 ,000 . 00 as additional compensation to Mr. Lester E. Briscoe, � owner of Parcel No. 38 on Dallas Road, for the loss of five ( 5) � trees which front on Dallas Road ( relative to proposed ` right-of-way acquisition) . The motion was seconded by Council � Member Wickman and prevailed as follows: ` { Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ' t: ¢ � (C) Relative to real estate lease of office space under amendments to Article 6252-17, V.A.T.C.S. , Subsection § 2 (f) , City Attorney John F. Boyle, Jr. requested s authorization to execute a lease contract at 212 East Franklin for additonal office space for City Hall employees. ; � Council Member Wilbanks, seconded by Mayor Pro Tem Ware, made a �; motion to authorize Staff to execute a lease contract at 212 East � Franklin. The motion prevailed by the following vote: � � � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � { Nays: None ' � (D) Relative to personnel ( review and evaluation of the City � Manager' s administration of the Police Department) under Y amendments to Article 6252-17 , V.A.T.C.S. , Subsection � 2 (g) , City Manager Mark Watson announced he would be � Acting Poiice Cnief and there wouid be no act�or. � necessary by the City Council as a result of the � executive session. ' _ � (11) � � � � � E � � 06/06/89 ; � s MISCELLANEOUS REPORTS AND/OR DISCUSSION � r Item 21. City Secretary Linda Huff reviewed the two ( 2 ) ; proposals submitted by local photographers relative � to the Annual Council portraits. It was the consensus of the Council to accept the proposal from � Case Photography for complimentary portraits of the ' following: one 16x20 group, twelve 8x10 group, seven ? 8x10 individuals. ? ; i i ADJOURNMENT � 3 � � Council Member Spencer made a motion to adjourn the meeting at ; 11: 15 p.m. Seconded by Mayor Pro Tem Ware, the motion prevailed � by the following vote: 3 � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None F � � f APPROVED: � 3 i �� 3 William D. Tate � Mayor ` � � � � ATTEST: � € � i ; 5 Li da Huff � City Secretary � 9 i i g � i 5 { 9 t S � L k f � € } 5 { i E r F � � 5 �r k 7 � & P � $ � � � � � � Fp i g: {�. f �12� � ;