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Home My WebLink About1989-07-18 Joint Meeting i AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 18 , 1989 AT 7 :30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER z { $ � INVOCATION: Commission Member Cathy Martin < 4 JOINT PUBLIC HEARINGS � 1 . City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z89-07 : submitted by the City of Grapevine requesting rezoning of 1 . 45 acres from "R-MF-2" Multi-Family District Regulations � to "GU" Governmental Use District. The subject property is located at 701 Boyd Drive (northwest corner of Boyd Drive and Turner Road) and will be developed as the Central Fire Station. 2 . City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU89-09 submitted by McGuire Partners Limited (dba Colters ; Bar-B-Q) requesting a conditional use permit to amend an approved site plan for an addition to a Planned Commercial Center, for the storage, possession, retail sale, and on-premise consumption of alcoholic beverages (beer and wine only) in conjunction with the operation of a restaurant, and ; for a forty foot (40 ' ) pole sign. The subject 13 .514 acre � tract, zoned "HC" Highway Commercial, Planned Commercial : Center is located on the northeast corner of State Highway 114 and William D. Tate Avenue intersection (Lot 3 , Pad 6 , Block 1 of the Hayley Addition) . s 3 . City Council and Planning & Zoning Commission to conduct a � public hearing relative to proposed amendments to � Comprehensive Zoning Ordinance No. 82-73 , as amended � Section 13 "R-20" Single-Family District Regulations, � Section 14 "R-12 . 5" Single-Family District Regulations, { Section 15 "R-7. 5" Single-Family District Regulations, t Section 16 "R-5 . 0" Zero Lot Line District Regulations and � Section 42 Supplementary District Regulations relative to ' accessory structures setback requirements, and Section 50 ; Screening relative to refuse storage areas. � i s > END OF JOINT PUBLIC HEARINGS � Planning & Zoning Commission to recess to Conference Room � #204 to consider other published agenda items. s City Council to remain in session in the Council Chambers � and consider further business. t g � E t IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C. S. , AS AMENDED BY ` CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE � REGULAR JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 14TH DAY OF ' JULY, 1989 AT 5 : 00 P.M. ;' � i s � k � �GtR.. � Lin a uff, City S etary ; � d � � x ti $ � s AGENDA CITY OF GRAPEVINE, TEXAS = REGULAR CITY COUNCIL MEETING t TUESDAY, JULY 18 , 1989 AT 7 : 30 P.M. 4 COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD � CITIZENS REQUEST NEW BUSINESS 4 . Consider authorizing the City Manager to enter into a contract with DeShazo, Starek & Tang, Inc. , to perform an � Improvement Justification Study for the State Highway � 121/114 corridor at a cost not to exceed $7 ,500 .00 and take any necessary action. 5 . Consider authorizing the City Manager to negotiate a contract with Rady and Associates for design services for � the City of Grapevine Municipal Service Center and take any necessary action. 6 . Consider award of the fourth proposal offered by GTE � Southwest for a 36 month lease in an estimated amount of $389 ,314 . 65 for a City-wide Centranet telephone system and take any necessary action. ; 7 . Consider authorizing the Police Department to hire an � additional jailer and take any necessary action. � < 3 8 . General discussion of legal services use policy and take any necessary action. F CONSENT AGENDA � Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City � Council or member of the audience may request that an item be � withdrawn from the consent agenda and placed before the Council for full discussion. Approval of the consent agenda authorizes � the City Manager, or his designee, to implement each item in accordance with Staff recommendations. � � 9 . Consider authorizing Staff to proceed with the development r of a contract between the City of Grapevine and the � developer of the Stonewood Addition to jointly participate � in the cost of construction of a drainage structure across : the entrance road into Parr Park. Director of Public Works � and Director of Finance recommend approval. � � 10. Consider the appointments of Ms. Karen Billman as lay € representative and Ms. Beverly Davydiuk as alternate lay � representative to the North Texas Library system for a two � (2) year term. Library Director recommends approval. � x � 11 . Consider the minutes of the June 6 , and June 20 , 1989 City ; Council meetings. City Secretary recommends approval as a published. � � f: PLANNING & ZONING COMMISSION RECOMMENDATION � x � i 12. Consider the recommendation of the Planning & Zoning � Commission relative to Zoning Application Z89-07 (City of ; Grapevine) and a subsequent ordinance, if applicable. ; i � `} E ! � � 4 � Y k i 13 . Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU89-09 (Colters Bar-B-Q) and first reading of a subsequent ordinance, if applicable. � 14 . Consider the recommendation of the Planning & Zoning Commission relative to proposed amendments to Comprehensive 4 Zoning Ordinance No. 82-73 , as amended, Section 13 "R-20" � Single-Family District Regulations, Section 14 "R-12.5" � Single-Family District Regulations, Section 15 "R-7.5" � Single-Family District Regulations, Section 16 "R-5 . 0" Zero t Lot Line District Regulations, Section 42 Supplementary ` District Regulations and Section 50 Screening and a subsequent ordinance, if applicable. 15 . Consider the recommendation of the Planning & Zoning Commission relative to the final plat of the Stevens Addition and take any necessary action. � 16 . Consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of the Labrador Bay Estates and take any necessary action. ! k 17 . Consider the recommendation of the Planning & Zoning k « Commission relative to the preliminary plat of the Cluck Property and take any necessary action. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT ` � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON ' THIS THE 14TH DAY OF JULY, 1989 AT 5 : 00 P.M. ; � $ � da Huff, Ci Secretary � � � � � s i � � � g � � _ � �: � � ; � � r, i i c i E, F �p 2 1 � � � f k i i ';• i ; `s AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING x TUESDAY, JULY 18 , 1989 AT 7: 30 P.M. CONFERENCE ROOM #204 4 307 WEST DALLAS ROAD � NEW BUSINESS `' � 1 . Consider Zoning Application Z89-07 (City of Grapevine) and `. make a recommendation to the City Council. ' 2 . Consider Conditional Use Application CU89-09 (Colters = Bar-B-Q) and make a recommendation to the City Council. 3 . Consider proposed amendments to Comprehensive Zoning Ordinance No. 82-73 , as amended, Section 13 "R-20" Single-Family District Regulations, Section 14 "R-12 .5" Single-Family District Regulations, Section 15 "R-7 .5" Single-Family District Regulations, Section 16 "R-5. 0" Zero i Lot Line District Regulations, Section 42 Supplementary : { District Regulations and Section 50 Screening and make a recommendation to the City Council. ` t 4 . Consider the preliminary plat of the Labrador Bay Estates and make a recommendation to the City Council. 5 . Consider the preliminary plat of the Cluck Property and make a recommendation to the City Council. � CONSENT AGENDA i Consent items are deemed to need little deliberation by the a Planning & Zoning Commission and will be acted upon as one } business item. Any member of the Planning & Zoning Commission or ? member of the audience may request that an item be withdrawn from the consent agenda and placed before the Commission for full H discussion. Approval of the consent agenda authorizes the i Planning & Zoning Commission Chairman, or his designee, to � implement items or to make a recommendation to the City Council ; in accordance with Staff recommendations . k t 6 . Consider approval of the Planning & Zoning Commission # minutes of the June 20, 1989 meeting. Staff recommends � approval as published. r 7. Consider the final plat of the Stevens Addition and make a # recommendation to the City Council. Staff recommends ; approval. � � � MISCELLANEOUS REPORTS AND/OR DISCUSSION ; F € > ADJOURNMENT z P � � F � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY g: CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE � REGULAR PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED x AND POSTED ON THIS THE 14TH DAY OF JULY, 1989 AT 5 : 00 P.M. � � � � � � _ � t Linda Huff, Cit ecretary � � � r � € � � a 3 € #: � STATE OF TEXAS ' COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 18th day � � of July, 1989 at 7 : 30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members of the �� City Council present to-wit: ` � William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member Will Wickman Council Member ' constituting a quorum, with the following members of the Planning & Zoning Commission: Ron Cook Chairman Cathy Martin Member Larry Atchley Member Ervin Meyer Member � Robert Hinson Member John Price Member constituting a quorum, with Vice Chairman Larry Oliver absent, with the following members of the City Staff: Mark S. Watson City Manager Kelvin Knauf Assistant City Manager � John F. Boyle, Jr. City Attorney ' Linda Huff City Secretary � � - CALL TO ORDER Mayor Tate called the meeting to order at 7 :40 p.m. ' INVOCATION Commission Member Martin delivered the Invocation. ITEM 1 . PUBLIC HEARING, ZONING APPLICATION Z89-07, CITY OF ` GRAPEVINE Mayor Tate declared the public hearing open. ; Director of Community Development H. T. Hardy advised Zoning Application Z89-07 was filed by the City of Grapevine requesting rezoning of 1 . 45 acres from "R-MF-2" Multi-Family District Regulations to "GU" Governmental Use District. The property is located at 701 Boyd Drive (northwest corner of Boyd Drive and Turner Road) and will be developed as the Central Fire Station. There were no questions from the City Council and Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding � the requested rezoning. No one wished to speak and there was no ; correspondence to report. Commission Member Atchley, seconded by Commission Member Martin, made a motion to close the public hearing. The motion prevailed by the following vote: Ayes . Cook, Martin, Atchley, Meyer, Hinson & Price � ; Nays . None ° Absent: Oliver ' ; � � 07/18/89 � ;:: 4 E Council Member Wilbanks , seconded by Council Member Traverse, made £ a motion to close the public hearing. The motion prevailed by the i following vote: � � ; Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None � � � ITEM 2 . PUBLIC HEARING, CONDITIONAL USE APPLICATION CU89-09 , ; MCGUIRE PARTNERS LIMITED (DBA COLTER' S BAR-B-Q) ; Mayor Tate declared the public hearing open. � Director of Community Development H. T. Hardy advised that � Conditional Use Application CU89-09 was submitted by McGuire � : Partners Limited, dba Colters Bar-B-Q requesting a conditional use � permit to amend an approved site plan for an addition to a Planned � Commercial Center, for the storage, possession, retail sale, and � on-premise consumption of alcoholic beverages (beer and wine only) � in conjunction with the operation of a restaurant, and for a forty � foot (40 ' ) pole sign. The subject 13. 513 acre tract, zoned "HC" : Highway Commercial, Planned Commercial Center is located on the � northeast corner of State Highway 114 and William D. Tate Avenue F intersection (Lot 3, Pad 6 , Block 1 of the Hayley Addition) . > Mr. Hardy reported there would be a 5, 402 square foot restaurant � constructed on the site. The applicant also applied for variances � on the forty foot (40 ' ) pole sign--width and depth of the sign. � Therefore, if the first reading of the ordinance for the � conditional use is approved, a public hearing on the requested F variances will be held on August 7 , 1989 , and the second reading of ; the ordinance will be August 15, 1989 . � � x Mr. Peter McGuire spoke on behalf of Colters Restaurants requesting � favorable consideration of the conditional use request. ,�. z : �: Planning & Zoning Commission and City Council questions centered on � the sign variances requested and the 70$ masonry required of � commercial buildings under the City' s zoning ordinance. It was � noted that the proposed restaurant would be brick, whereas � traditonally Colters Bar B-Q Restaurants are wood. There was also i discussion regarding the six (6) parking spaces located on adjacent Pad 11 . Mr. Hardy advised that the adjacent property would be r developed to meet the off-street parking requirements of both � pieces of property in the development. ` � Mayor Tate invited guests present to comment either for or against E the application. No one wished to speak. The City Secretary read � the following letter into the record: e ------------------------------------------------------------------- a July 8 , 1989 ; City Council Planning & Zoning Committee : E 7 Re: Conditional Use Application CU89-09 = McGuire Partners, Ltd. (Colter' s) � As a property owner whose property lies within 200 feet � of Lot 3, Block 1 of the Hayley Addition, I would like to indicate my support for the requested change in zoning ° for this property. � I believe the change should be allowed because the proposed business at this location would add property to ; the Tax roll, provide additional jobs, produce sales tax � revenue for the City and, in general, attract a very good � ; clientele to the area. t . { I feel that the 40 foot pole sign would not detract from � the attractiveness of the area and would be vital to � � drawing traffic from the freeway. � � � (2) � � � � 07/18/89 Your approval of this request would be a positive step for the citizens of Grapevine. Respectfully, Jimmy C. Payton � Payton-Wright Properties ------------------------------------------------------------------- 5 � Commission Member Meyer made a motion to close the public hearing. The motion was seconded by Commission Member Martin and prevailed by the following vote: Ayes . Cook, Martin, Athcley, Meyer, Hinson & Price Nays . None Absent: Oliver � Mayor Pro Tem Ware, seconded by Council Member Pittman, made a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None ITEM 3 . PUBLIC HEARING, AMEND COMPREHENSIVE ZONING ORDINANCE NO. 82-73, AS AMENDED SECTION 13 "R-20" SINGLE-FAMILY DISTRICT REGULATIONS, SECTION 14 "R-12 . 5" SINGLE-FAMILY DISTRICT REGULATIONS, SECTION 15 "R-7. 5" SINGLE-FAMILY DISTRICT REGULATIONS, SECTION 16 "R-5 . 0" ZERO LOT LINE DISTRICT REGULATIONS, SECTION 42 SUPPLEMENTAL DISTRICT ; REGULATIONS AND SECTION 50 SCREENING Director of Community Development H. T. Hardy advised the proposed amendments to Comprehensive Zoning Ordinance No. 82-73, as amended, Section 13 "R-20" Single-Family District Regulations, Section 14 "R-12 .5" Single-Family District Regulations, Section 15 "R-7.5" . Single-Family District Regulations, Section 16 "R-5. 0" Zero Lot Line District Regulations, and Section 42 Supplemental District Regulations would clarify accessory building side yard setback requirements relevant to corner lots and would allow flexibility to side yard regulations for swimming pools constructed below ground. The proposed amendments to Section 50 Screening are relevant to screening for garbage dumpsters. The proposed amendments would require the screening to be one foot (1 ' ) above the dumpster, not ; to exceed eight feet (8 ' ) and would also require the dumpster service area to be turned away from residential areas or screen the dumpster on all sides. There were no questions from the City Council and Planning & Zoning Commission. Mayor Tate invited those guests present to comment either for or against the proposed amendments . Mr. Ed Yatsko, 2011 Willow Court, + stated he supported the proposed amendments. There was no ; correspondence to report. ; � Commission Member Hinson, seconded by Commission Member Atchley, made a motion to close the public hearing. The motion prevailed by the following vote: Ayes . Cook, Martin, Atchley, Meyer, Hinson & Price Nays . None Absent: Oliver Mayor Pro Tem Ware, seconded by Council Member Wilbanks, made a � motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None { a (3) � 4 i 07/18/89 � t � � END OF JOINT PUBLIC HEARINGS � � Mayor Tate announced the Planning & Zoning Commission would recess $ to Conference Room #204 to consider other published agenda items. � i ITEM 3A. CITIZENS REQUEST, MR. ED YATSKO � � Mr. Ed Yatsko, 2011 Willow Court, addressed the City Council � regarding who determines the placement of a dumpster and what � criteria is used in making the determination. Director of Community Development H. T. Hardy advised the control is in the ; City' s zoning ordinance, all communities in the area differ in ; their requirements. The City of Grapevine is concerned about the ; placement of dumpsters and requires dumpsters be at least fifty � feet (50 ' ) from residential areas. Mr. Yatsko expressed his � concerns regarding the dumpster placement at 230 Park Boulevard, � which is adjacent to his home. He stated the dumpster lid stays ` open constantly and garbage is not placed in the dumpster, but on � the ground. He requested the dumpster be relocated to the north � side of the building. � � r City Manager Mark Watson stated that compatible commercial zoned � areas are adjacent to each other in the particular area of # Mr. Yatsko' s concern; therefore, there was no separation � requirement to the degree that there be a separation between a ; commercial and residential zoned area. Mr. Watson stated that Staff has been working with Laidlaw to replace the dumpster heavy � metal lids with plastic lids and that Laidlaw only services the i dumpster during certain hours. The City has tried to address the � concerns stated by Mr. Yatsko. � i 5 k � ITEM 3B. CITIZENS REQUEST, MR. TOM SCHNEPP � ; Mr. Tom Schnepp, 3417 Redbird, addressed the Council regarding the F telephone consulting services his firm, Datex, Inc. , could offer > the City. He requested the City delay any action on Item 6 � (Centranet Telephone System) and retain the services of an outside ° telephone consultant that could save tax dollars. ` � i ITEM 3C. CITIZENS REQUEST, MR. LOWELL COCHRAN ` � f Mr. Lowell Cochran, 500 Dove Creek Road #215, addressed the f Council requesting the City consider redesignating Dove Road to { eliminate trees on the east side of the curve between Autumn Drive � and Hilltop Drive. He stated he' s lived in the nearby apartments � for three (3) months and witnessed several accidents. He expressed � his concern for the people traveling the road. � ti � Council discussion ensued with comments that excessive speed has � always been a concern in that area. Interim Police Chief Grady Lewis stated an accident survey had been performed on that � particular curve and it was determined that the curve is negotiable ; in a family sedan, with no added features, at 45 miles per hour. ; Staff was directed to trim the trees in the area of the curve, the ' Police Department was directed to increase their patrol of the area, and Staff was directed to review the signage in the area of � the curve to see if additional signage is needed. k t ITEM 4 . AUTHORIZE CONTRACT, DESHAZO, STAREK & TANG, INC. , STATE HIGHWAY 121/STATE HIGHWAY 114 IMPROVEMENT JUSTIFICATION = STUDY s � Director of Public Works Jerry Hodge requested consideration of a � proposal by DeShazo, Starek & Tang, Inc. to perform a study ; justifying the need for improvements to the State Highway 121/State Highway 114 corridor through the City of Grapevine. The � study will be used as justification for the request to the State ` Highway Commission to fund and to authorize District 2 of the State > � � � (4) � � t: � 07/18/89 Highway Commission to conduct an indepth corridor study of this roadway and to begin the preparation of construction plans for improvements to the corridor that will be needed in the near future. Surrounding cities (Colleyville, Southlake, Euless, Irving, Bedford, Coppell, Tarrant County and the Texas Highway Department of Public Transportation District 2 and District 18) have been asked to support this request to the State Highway � Commission. Funding for the study would not exceed $7,500. 00 and the deadline for the submittal is August 15, 1989 for the , September 26, 1989 Highway Commission Meeting. Mr. Mike Starek, of DeShazo, Starek & Tang, Inc. , reviewed the requirements for the Highway Commission appearance, what is to� be included in the Commission report and the follow-up tasks involved. He stated the purpose of this study is for the City to take an active roll for what the City wants to be included in the evaluation and planning of the transportation improvement elements ; of the highway corridor. Mr. Starek stated the area discussed is not included in the State' s 10 Year Project Development Plan and his recommendation would be to get the study included in the � State ' s 10 year plan and four (4) year letting schedule. Following discussion, Council Member Pittman made a motion the City Manager be authorized to enter into a contract with DeShazo, Starek & Tang, Inc. to perform an Improvement Justification Study in an amount not to exceed $7 ,500. 00. Mayor Pro Tem Ware offered a second to the motion which prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None ITEM 5. AUTHORIZE CONTRACT NEGOTIATION FOR DESIGN SERVICES ,,� MUNICIPAL SERVICE CENTER NOTE: Mayor Tate left the Council Chambers. ` Director of Public Works Jerry Hodge requested authorization for the City Manager to negotiate a contract with Rady and Associates for design services for the City of Grapevine Municipal Service Center. He stated out of twelve (12) architectural firms submitting proposals, seven (7) were interviewed and narrowed to two (2) firms by the review committee comprised of the City Manager, Director of Community Development, Director of Parks & Recreation, Director of Public Works, Manager of Operations and the General Services Director. After visiting the project sites designed by the two (2) firms, Staff recommends that a contract for design services be negotiated with Rady and Associates, based on their experience and similar projects completed. Following brief discussion of the contract, Council Member Pittman made a motion to authorize a contract with Rady and Associates pursuant to the City Manager' s recommendations. Council Member Traverse offered a second to the motion which prevailed by the following vote: Ayes . Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays . None Absent: Tate ITEM 6 . DISCUSSION, AWARD OF TELEPHONE SYSTEM PROPOSAL Purchasing Agent David Parry requested consideration of awarding the fourth proposal offered by GTE Southwest for a 36 month lease in an estimated amount of $389,314 . 65 for a City-wide Centranet System. Mr. Parry stated the existing telephone system allows for a maximum combined total of ten (10) incoming and outgoing calls at a single time. Interoffice calling does not affect this condition. t (5) � 07/18/89 k Mr. Parry then reviewed the four (4) proposals submitted by GTE � Southwest: (1) private lines, (2) purchase of a new switch to ` double the capacity of the existing system, (3) City Hall and = Police Complex on existing system and all off-premise locations on # Centranet, and (4) Centranet System for all City offices . The proposed Centranet System would relieve the City of any � responsibility for telephone equipment except the actual telephone. � All maintenance, storage of equipment, utility expense, temperature ¢ control and potential damage to the equipment would become the responsibility of GTE Southwest. The proposed system would also - allow expansion capabilities. NOTE: Mayor Tate returned to the Council Chambers. 3 ; Council discussion ensued with concern being expressed that no ' s other proposals were requested or reviewed. It was the consensus of the Council that other telephone companies should be contacted f to submit proposals--AT&T, ITT, and Southwestern Bell, etc. r � t Council Member Pittman then made a motion to table the item. � f Council Member Wilbanks offered a second to the motion which ¢ £ prevailed by the following vote: ? Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ` x Nays : None A ITEM 7. AUTHORIZE ADDITIONAL JAILER � Interim Police Chief Grady Lewis requested authorization to hire an s additional jailer bringing the total to four (4) , who will perform � jail related functions at Grapevine Municipal jail. He then reviewed the overcrowding situation in the Municipal and Tarrant 4 County jails noting that it has become necessary to monitor prisoners on a 24 hour a day basis to insure prisoner safety and security of the jail. There is a lot of jailer overtime currently < involved and occasionally a line officer must be reassigned from = patrol to serve as a jailer. k a Following discussion, Council Member Wilbanks made a motion to k authorize the hiring of one (1) additional jailer. Council Member � Spencer offered a second to the motion which prevailed by the f following vote: ' Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None i ITEM 8 . DISCUSSION, LEGAL SERVICES POLICY City Manager Mark S. Watson reported there are no official policies � pertaining to the utilization of the City Attorney' s office by City }: Staff inembers, non-City Staff inembers or the City Council. Recently Staff has made a concentrated effort to reduce the contact � with the City Attorney to conduct the City' s business on those days when an attorney is on Staff at Grapevine City Hall (Monday, Tuesday and Friday) . Mr. Watson reviewed the options Staff could explore: (1) adopt internal Staff policy for better utilization of = the attorney' s services, (2) utilize City Staff for research purposes as opposed to the City Attorney, (3) monitor usage, (4) � potential need for legal advisory services at the Police Department, and (5) a "litigation policy" which establishes a � procedure or review process to examine claims and cases. Council discussion ensued with comments regarding concern that there is no current policy for Staff or Council members regarding � legal services, concern about the amount expended on legal fees, � and the cost of litigation vs settlement. < s r � (6) ; : 07/18/89 i City Attorney John F. Boyle, Jr. acknowledged the concerns ' expressed by the Council and pledged to provide a more regular analysis update of the totality of what is pending in litigation. - Council Member Pittman requested an analysis of litigation 4 expenses, both past and current. Council Member Spencer stated a quarterly update would be appreciated. No formal action was taken by City Council, it was the consensus that Staff would develop a legal services policy for the City. CONSENT AGENDA The Council considered the consent agenda items which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. No items were removed from the consent agenda. These items were discussed after Item 17. Item 9. Authorize City Participation in Downstream Drainage Structure, Stonewood Addition � Director of Public Works and Director of Finance recommended authorizing Staff to proceed with the development of a contract between the City of Grapevine and the developer of the Stonewood Addition to jointly participate in the cost of construction of a drainage structure across the entrance road into Parr Park. Motion by Mayor Pro Tem Ware, seconded by Council Member Wilbanks, ; to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None ; Item 10 . Appoint Representatives, North Texas Library System Representatives Library Director recommended the appointments of Ms . Karen Billman as lay representative and Ms. Beverly Davydiuk as alternate lay representative to the North Texas Library system for a two (2) year term. Motion by Mayor Pro Tem Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None Item 11. Consideration of the Minutes City Secretary recommended approval of the minutes of the June 6, and June 20, 1989 Council meetings as published. Council Member Wilbanks amended the June 6, 1989 minutes as follows: Item 6 Committee Appointments, Planning & Zoning Commission, the vote on the reappointment of Mr. Ervin Meyer: Ayes: Tate, Spencer, Wilbanks, Pittman, & Wickman Nays : Ware & Traverse Mayor Pro Tem Ware then made a motion to approve the minutes of . June 6 , 1989 , as amended, and the June 20, 1989 minutes, as published. Council Member Wilbanks offered a second to the motion which prevailed by the following vote: , ( � • � � 07/18/89 ` � � Ayes : Tate, Ware , Spencer, Wilbanks , Traverse, Pittman & Wickman f � Nays: None � These items were discussed after Item 8, f 4 i a i ! � ITEM 12. PLANNING & ZONING COMMISSION RECOMMENDATION � ZONING APPLICATION Z89-07, CITY OF GRAPEVINE Planning & Zoning Commission Chairman Ron Cook reported a vote of 6-0 to approve Zoning Application Z89-07 filed by the City of ? Grapevine to rezone 1 . 45 acres from "R-MF-2" Multi-Family District ; Regulations to "GU" Governmental Use District to be developed as € the Central Fire Station. The subject property is located at 701 ; Boyd Drive. >� � The caption of the proposed ordinance was read into the record. � � rt Council Member Pittman made a motion, seconded by Council Member � Traverse, to accept the Commission' s recommendation to adopt the ordinance. The motion prevailed by the following vote: � 3 Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � ; Nays : None � � a ORDINANCE NO. 89-51 � AN ORDINANCE AMENDING ORDINANCE NO. 82-73 , � THE COMPREHENSIVE ZONING ORDINANCE OF THE � CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO � KNOWN AS APPENDIX "D" OF THE CITY CODE OF € GRAPEVINE, TEXAS, GRANTING A ZONING CHANGE ON > e A TRACT OF LAND DESCRIBED AS BEING A LOT, ` TRACT, OR PARCEL OF LAND LYING AND BEING ` SITUATED IN TARRANT COUNTY, TEXAS, BEING A PART OF THE ORION PLACE ADDITION IN THE CITY � OF GRAPEVINE, TEXAS, MORE FULLY AND � COMPLETELY DESCRIBED IN THE BODY OF THIS � ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-MF-2" MULTI-FAMILY > DISTRICT REGULATIONS TO "GU" GOVERNMENTAL USE t DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; # t PRESERVING ALL OTHER PORTIONS OF THE ZONING 4 ;: ORDINANCE; PROVIDING A CLAUSE RELATING TO ; r SEVERABILITY; DETERMINING THAT THE PUBLIC � k INTERESTS, MORALS AND GENERAL WELFARE DEMAND � A ZONING CHANGE AND AMENDMENT THEREIN MADE; ° PROVIDING A PENALTY OF FINE NOT TO EXCEED THE � SUM OF TWO THOUSAND DOLLARS ($2,000 . 00) FOR � EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE ;' � DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE � � r ITEM 13 . PLANNING & ZONING COMMISSION RECOMMENDATION � CONDITIONAL USE APPLICATION CU89-09, MCGUIRE PARTNERS , � LIMITED (DBA COLTER' S BAR-B-Q) � i Chairman Cook reported the Commission voted 6-0 for approval of � Conditional Use Application CU89-09 submitted by McGuire partners � Limited (dba Colter' s Bar-B-Q) to amend an approved site plan for an � addition to a Planned Commercial Center, for the storage, ;' possession, retail sale, and on-premise consumption of alcoholic � beverages (beer and wine only) in conjunction with the operation of £ a restaurant, and for a forty foot (40 ' ) pole sign. The subject i 13 . 514 acre tract is located on the northeast corner of State � Highway 114 and William D. Tate Avenue intersection (Lot 3, Pad 6, _ Block 1 of the Hayley Addition) . There will be a public hearing n held on August 7, 1989 to consider the variances requested relative � to the forty foot (40 ' ) pole sign. � � � �� 4 � � 07/18/89 � The first reading of the caption of the proposed ordinance was read into the record. Motion by Council Member Traverse to adopt the first reading of the k ordinance was seconded by Mayor Pro Tem Ware . The motion prevailed by the following vote: ` i Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None G ORDINANCE NO. 89-52 f AN ORDINANCE AMENDING A CONDITIONAL USE PERMIT ORDINANCE NO. 87-70 FOR A PLANNED COMMERCIAL CENTER IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY AMENDING THE SITE PLAN FOR AN ADDITION TO THE PLANNED COMMERCIAL � CENTER AND BY GRANTING A CONDITIONAL USE ' PERMIT FOR THE STORAGE, POSSESSION, RETAIL � SALE AND ON-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE ONLY) IN CONJUNCTION WITH THE OPERATION OF A RESTAURANT IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL UNDER CITY OF GRAPEVINE ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS � � IMPOSED HEREIN; CORRECTING THE OFFICIAL � ZONING MAP; PRESERVING ALL OTHER PORTIONS OF f THE ZONING ORDINANCE; PROVIDING A CLAUSE E ,� RELATING TO SEVERABILITY; DETERMINING THAT ' THE PUBLIC INTERESTS, MORALS AND GENERAL x WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY ; NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS � ($2, 000 .00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS ITEM 14 . PLANNING & ZONING COMMISSION RECOMMENDATION PROPOSED AMENDMENTS TO COMPREHENSIVE ZONING ORDINANCE N0. 82-73, AS AMENDED, SECTION 13 "R-20" SINGLE-FAMILY DISTRICT REGULATIONS, SECTION 14 "R-12 . 5" SINGLE-FAMILY DISTRICT REGULATIONS, SECTION 15 "R-7 .5" SINGLE-FAMILY DISTRICT REGULATIONS, SECTION 16 "R-5 . 0" ZERO LOT LINE DISTRICT REGULATIONS, SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS, AND SECTION 50 SCREENING Chairman Cook reported the Commission voted 6-0 to approve the proposed amendments to the Comprehensive Zoning Ordinance No. 82-73 , as amended, Section 13, Section 14 , Section 15, Section 16 , and Section 42 relative to accessory structures set back requirements and Section 50 relative to refuse storage areas. The caption of the proposed ordinance was read into the record. Mayor Pro Tem Ware, seconded by Council Member Spencer, made a motion to accept the Commission recommendation and adopt the ordinance. The motion prevailed as follows: ' �l/��t�.u� s Ayes : Tate, Ware, Spencer, rs, Traverse, Pittman & Wickman N ay s: "-��- S�9�Oa�i �ir,�,��t�.w' �l isl kq .��v i (9) � f 07/18/89 ' � ORDINANCE NO. 89-53 � � AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, _ AMENDING ORDINANCE NO. 82-73 , THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF i ; GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS � APPENDIX "D" OF THE CODE OF ORDINANCES OF THE � CITY OF GRAPEVINE, TEXAS, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 13 "R-20" SINGLE-FAMILY DISTRICT REGULATIONS; BY AMENDING SECTION 14 "R-12 . 5" SINGLE-FAMILY DISTRICT REGULATIONS; ' BY AMENDING SECTION 15 "R-7. 5" SINGLE-FAMILY DISTRICT REGULATIONS; BY AMENDING SECTION 16 � "R-5. 0" ZERO LOT LINE DISTRICT REGULATIONS; BY AMENDING SECTION 42 SUPPLEMENTARY DISTRICT ; REGULATIONS AND BY AMENDING SECTION 50 = SCREENING; PROVIDING A PENALTY OF FINE NOT TO ' EXCEED THE SUM OF TWO THOUSAND DOLLARS � ($2 ,000 . 00) FOR EACH OFFENSE AND A SEPARATE � OFFENSE SHALL BE DEEMED COMMITTED EACH DAY � DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; fi DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE � e € ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, STEVENS ADDITION ` F t Chairman Cook reported the Commission voted 6-0 to approve the � final plat of the Stevens Addition located at 2904 O'Dell Court, E east of W. T. Parr Road. The final plat was required in order that � the property owner may obtain a building permit for a pool. F ; Council Member Wilbanks, seconded by Council Member Traverse, made � a motion to accept the Commission' s recommendation to approve the � final plat. The motion prevailed as follows: 4 Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman 4 Nays: None ± p � � ITEM 16 . PLANNING & ZONING COMMISSION RECOMMENDATION i PRELIMINARY PLAT, LABRADOR BAY ESTATES = € Chairman Cook reported the Commission voted 6-0 to approve the � preliminary plat of the Labrador Bay Estates. Mr. Cook reported i there will be an agreement that fifteen feet (15 ' ) on either side € of the lots entering the 14. 9144 acre tract be dedicated back to � the land owners instead of the City to prevent non-conforming lots. � The subject tract is located west of Redbird Lane and east of � Peninsula Drive adjacent to U. S. Army Corps of Engineer property. � 1 E 3 Brief discussion ensued relative to the flowage easement onto the � property and the 572 ' elevation requirement in flood conditions. � { Council Member Spencer made a motion to accept the Commission' s # recommendation to approve the preliminary plat of Labrador Bay � Estates. Mayor Pro Tem Ware offered a second to the motion which � prevailed as follows: f Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ; Nays : None � � I ITEM 17 . PLANNING & ZONING COMMISSION RECOMMENDATION � PRELIMINARY PLAT, CLUCK PROPERTY � � Chairman Cook reported the Commission voted to table the � preliminary plat of the Cluck Property to the August 15, 1989 meeting. Therefore, no action was taken by the City Council. � � 1 } F (�O� �. f F i 07/18/89 MISCELLANEOUS REPORTS AND/OR DISCUSSION � � � ITEM 18 . Mayor Pro Tem Ware stated that upon completion of Ball s Street, the speed limit will need to be enforced. ITEM 19 . Director of Personnel/Management Services Robert Needs �' requested authorization to schedule the FY90 Budget � Workshops for August 16 , 17, 22, and 24, to be held at � the Grapevine Convention Center. The consensus of the `� City Council was to schedule the budget workshops for those dates. ITEM 20 . Council Member Pittman reported the citizens were responding well to the Recycling Center and stated more w publicity was needed for the project. ITEM 21 . City Manager Mark S. Watson reported there was a joint meeting of the Grapevine, Irving and Euless Task Forces on Aiport Expansion to exchange ideas and strategies. ITEM 22 . Mayor Tate announced that all appointments to the Grapevine Task Force on Airport Expansion are complete and the Task Force has met several times. City Manager Mark Watson, who has been serving as the Acting Chairman, has made the recommendation that Mr. Charles Nunn be appointed as Chairman of the Task Force. Therefore, Mayor Tate accepted the recommendation and appointed Mr. Charles Nunn as Chairman. k ADJOURNMENT ` � Council Member Wilbanks made a motion to adjourn the meeting at � 9: 34 p.m. Seconded by Mayor Pro Tem Ware, the motion prevailed by f the followinq vote: '' Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None = PASSED AN APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, � TEXAS on this the lst day of August , 1989 APPROVED: � William D. Tate Mayor ATTEST: Li da Huff City Secretary E i (11)