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Home My WebLink About1989-09-05 Regular Meeting � � � § AGENDA � � CITY OF GRAPEVINE, TEXAS i REGULAR CITY COUNCIL MEETING � TUESDAY, SEPTEMBER 5 , 1989 AT 7 :30 P.M. � COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 � 307 WEST DALLAS ROAD � � � � � CALL TO ORDER � � � INVOCATION: Council Member Gil Traverse � i ' PRESENTATIONS � �, � � ; 1 . Mr. Rick Douglas, President of the North Texas Commission, � to address the City Council relative to the North Texas � Commission and their associated economic development � ; programs and take any necessary action. q f 2. Presentation by the Hay Group concerning the Base Salary � Compensation and Recommendations for the City of Grapevine. � r � PUBLIC HEARING t : 3 . City Council to conduct a public hearing relative to the proposed 1989-90 budget. � � CITIZENS REQUEST ; � � OLD BUSINESS � � 4 . Review results from the Recycling Center, and if necessary � discuss the purposes for which the funds should be expended. � � NEW BUSINESS � i �5. Consider approval of the proposed ten (10) locations for noise monitoring devices as recommended by the Grapevine � Task Force on Airport Expansion, and direct the City � Attorney to advise the Dallas/Fort Worth International ; Airport of required considerations by the City of Grapevine � ' for utilization of the noise data. � F � 6 . Consider awarding Bid 89-137 relative to office equipment to � ; the lowest and best bidders meeting specifications and take � any necessary action. � 7 . Consider an ordinance amending the Grapevine Code of 9 Ordinances Appendix E, Article II relating to Standard � Specifications for Construction--Streets and Drainage and Article III Standard Specifications for Construction--Water � Distribution System and Sanitary Sewer Syste�n clarifying the � trench backfill requirements . Public Works Director � recommends approval. � � � 8 . Consider authorization of a continued agreement between the � Cities of Euless, Colleyville, Grapevine and the Grapevine/ � Colleyville Independent School District for the School � Resource Officer (SRO) Program to be provided by the � Grapevine Police Department. Interim Police Chief � recommends approval. � � � � � � � I � � � � � � I � S i E CONSENT AGENDA ' 9 ; Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City � Council or member of the audience may request that an item be � withdrawn from the consent agenda and placed before the Council ; for full discussion. Approval of the consent agenda authorizes � the City Manager, or his designee, to implement each item in ( accordance with Staff recommendations. ; 9 . Consider authorizing the expenditure of $2,625 .00 for the ? F j purchase of twenty-one (21) trees to be placed in the front { of fourteen (14) lots along Ball Street which have been � � identified as needing replacement due to the widening of ; Ball Street. Public Works Director and Finance Director � r recommend approval. I € 10 . Consider awarding the prepurchase of 16 inch, 20 inch and 24 � � inch waterline valves for the State Highway 26 Utility 5 Relocation Project to the low bidder, American Cast Iron k � Pipe Company, in the amount of $61 ,323 . 00 , and authorization � ° for the City Manager to issue a purchase order to the low � � bidder for the supply of these waterline valves. Public � Works Director and Finance Director recommend approval. " i E ; 11 . Consider a resolution amending Resolution No. 89-05 � ; addressing "Confirmation of Donated Assets" and consider an � = ordinance amending the Grapevine Code of Ordinances Appendix E, Article I, Item 1 relative to Inspection Fees. � Public Works Director recommends approval. t � 12 . Consider an ordinance abandoning an access easement of � Lot 2R, Block 3 of the Banyan Place Addition as shown on the � � Amendment Plat of Lots 1R, 2R and 3R of Block 3. Public � Works Director recommends approval. � � _ 13 . Consider approval of Change Order No. 1 to the Water Treat- � ' ment Plant Expansion Project in the amount of $67, 182 . 00 and r authorize Staff to execute said Change Order. Public Works � � ! Director and Finance Director recommend approval. ; 14 . Consider a resolution authorizing the City to apply for � matching funds through the Land and Water Conservation Fund � administered by Texas Parks and Wildlife Department ; Grants-in Aids Branch, to be utilized at Parr Park and � Creekwood Park. Parks and Recreation Director and Finance � � Director recommend approval. � � � 15 . Consider authorizing the expenditure of approximately � $50 ,000 .00 in Open Space Funds to improve Parr Park by the � addition of a 48 car concrete parking lot (70 ' X 225 ' ) . � � Parks and Recreation Director and Finance Director recommend � approval. � k § � � 16 . Consider a resolution adopting high technology procurement � procedures for negotiating competitive sealed proposals. � Finance Director and Purchasing Agent recommend approval. � 17 . Consider rejecting all bids received for Bid 89-129 for the � purchase of a fire truck due to budgetary constraints. Fire � Chief, Finance Director and Purchasing Agent recommend � approval. � > F s 18. Consider award of Bid 89-133 for janitorial services for the x Library and Finance Department to the lowest and best bidder � meeting specifications, Professional Polish, Inc. , in the � � amount of $14, 640 . 00 . City Staff recommends approval. � � F 19. Consider award of Bid 89-136 for air conditioner units for � � the Police Building Complex to the lowest and best bidder = � meeting specifications, Lee Air Services, in the amount of �' $12 , 750 . 00 for two (2) installed replacement units. City � Staff recommends approval. � � � � � t � � � � s � �. � 20 . Consider award of Bid 89-138 for the purchase of Christmas � lights to the lowest and best bidder meeting specifications, � Design Creations, Inc. , in the amount of $6, 000. 00 . City � Staff recommends approval. � 21 . Consider award of Bid 89-139 to the lowest and best bidders � meeting specifications: Horton Tree Services for Items 3 and 5 in the amount of $2, 150 . 00; Treetech Tree Care Co. for � Item 1 in the amount of $1 ,600 .00; and Urban Tree Service k for Items 2, 4 , and 6 in the amount of $3, 820 . 00 for a total � of $7 ,570 . 00 for tree care in locations throughout the City. ` City Staff recommends approval. � � � 22 . Consider rejecting all bids submitted for Request for � Quotation 889-01 for the purchase of various letterhead ;' stationeries and envelopes due to the excessive cost (all � quotes were over $5 , 000 . 00) and processing of an order would � place City in non-compliance with existing laws. Finance � Director and Purchasing Agent recommend approval. i � I 23 . Consider an ad valorem tax refund of $2 ,203 . 76 plus interest ; of $105 . 29 for a total of $2, 309 . 05 to G. H. Andres et al as � requested by the Grapevine-Colleyville Tax Assessor/ � � Collector. Finance Director recommends approval. � � € ; 24 . Consider an ad valorem tax refund of $1 , 985.30 plus interest � ' of $94 . 86 for a total of $2, 080 . 16 to Henry C. Beck Co. as � ' requested by the Grapevine-Colleyville Tax Assessor/ � ; Collector. Finance Director recommends approval. � ; �� 25 . Consider an ordinance amending the Grapevine City Code of g ; Ordinances Chapter 8 Courts and Criminal Procedures relating � to Warrant Fees, Arrest Fees/Written Notice to Appear Fees f and Dismissal Fees. Court Administrator recommends k approval. � i { 26 . Consider a resolution amending resolution No. 89-11 relative � � to an interlocal agreement for the recruiting, testing and � hiring of police department personnel by adopting a revised � ? interlocal agreement authorizing the Grapevine Police � Department to participate in the multi-city agreement. � Interim Police Chief recommends approval. � x '° 27 . Consider approval of the minutes of the August 15, � ' August 16 , August 17, and August 22 , 1989 City Council � � meetings as published. City Secretary recommends approval. � i � ' i s EXECUTIVE SESSION � � � 28 . City Council to recess to Conference Room #204 to discuss � ± [A] pending litigation and real estate (relative to the City ; of Grapevine v. Robert Taylor and Dallas Road right-of-way � i ; acquisition Parcel No. 3) , [B] contemplated litigation � ; (relative to the Dallas/Fort Worth International Airport ; Board' s decision relative to proposed Runway 16/34 West) , � [C] real estate (relative to right-of-way acquisition for ; the Grapevine-Euless Road Bridge Replacement Project) , (D] � real estate (relative to Dallas Road right-of-way = acquisition Parcel No. 35) and [E] personnel (City Manager' s � j mid-year performance review) under amendments to Article � ; 6252-17, V.A.T.C. S, Subsections 2 (e) , 2 (f) and 2 (g) . � ; City Council to reconvene in the Council Chambers and take ' any necessary action relative to [A] pending litigation and � real estate (relative to the City of Grapevine v. Robert t , Taylor and Dallas Road right-of-way acquisition Parcel � No. 3) , [B] contemplated litigation (relative to the � Dallas/Fort Worth International Airport Board' s decision � Q i � 9 � � F Cj 3# 6 �{ € € � � � F � � � € relative to proposed Runway 16/34 West) , [C] real estate � (relative to right-of-way acquisition for the Grapevine- � Euless Road Bridge Replacement Project) , real estate = (relative to Dallas Road right-of-way acguisition Parcel � No. 35) and [E] personnel (City Manager' s mid-year � performance review) under amendments to Article 6252-17, ; V.A.T.C. S, Subsections 2 (e) , 2 (f) and 2 (g) . � � � � � MISCELLANEOUS REPORTS AND/OR DISCUSSION � fr j � ADJOURNMENT � � ! � i "s � a IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S. , AS AMENDED BY � CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE ° ' REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON � THIS THE 1ST DAY OF SEPTEMBER, 1989 AT 5 : 00 P.M. ; � � � � � _ ; � � � Linda Huff ' ;: � City Secretary i � � � � ; � � E } } I � i i 's s` � � [ � s l i 3 t € � f � S 1 � � i 4 � 4 r $ � . � � S � E � � � � 3 E ( � S t' b � Y € { � 1 I I � ; ; STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE � The City Council of the City of Grapevine, Texas met in Regular � Session on this the 5th day of September, 1989 at 7 :30 p.m. in the j Council Chambers, Municipal Court Room #205, 307 West Dallas Road, iwith the following members present to-wit: � � William D. Tate Mayor j Ted R. Ware Mayor Pro Tem jSharron Spencer Council Member � C. Shane Wilbanks Council Member j Gil Traverse Council Member i Jerry L. Pittman Council Member � Will Wickman Council Member { constituting a quorum, with the following members of the City � Staff: i 1 Mark S. Watson City Manager +. Kelvin Knauf Assistant City Manager � Adrienne C. Leonard Assistant City Attorney � I Linda Huff City Secretary a 1 I I CALL TO ORDER i Mayor Pro Tem Ware called the meeting to order at 7: 35 p.m. ; i INVOCATION ' The Invocation was delivered by Council Member Traverse. 1 i ' ITEM 1.�� NORTH TEXAS COMMISSION i City Manager Mark S. Watson reported that Mr. Rick Douglas, � President of the North Texas Commission, had been invited to the ' City Council meeting to review the North Texas Commission' s ' current programs and membership benefits. Mr. Douglas communicated that he would be unable to attend a Tuesday night meeting as he has previous commitments every Tuesday night. After ', discussion, it was the consensus of Council to invite Mr. Douglas to attend a regular Tuesday meeting, even if he has to arrive late. i ITEM 2. PRESENTATION, HAY GROUP, BASE SALARY COMPENSATION AND ; RECOMMENDATION � This item was discussed after Item 5 . Personnel/Management Services Director Robert Needs introduced ! Mr. Carlos Green of the Hay Group to present a brief overvicw of the base salary compensation study (internal/external equity ; study) conducted by his firm for the City of Grapevine. Mr. Green � briefly reviewed the key items of the study--noting that the City pays very near the 66 2/3 percentile of the public sector for 1 exempt jobs below department head level and slightly below average ; for the higher jobs. For non-exempt jobs, which are clerical in nature, Grapevine pays above the public and private sector. For ; other non-exempt jobs, the City equals the public sector average and falls 4 to 7� below the public sector 66 2/3 percentile. Police and Fire were being paid competitively with other Metroplex � cities. Mr. Green then presented the salary ranges developed and reviewed the salary increase (merit) guide chart. o�to5ts9 Council comments included discussion regarding the amaunt of input and Staff direction the firm received during the study, and confirmation that part-time employees are being paid the same haurly wage as full-time Staff {for the same wark perfarmed} � There was no farmal action �aken by the Ci�y Counczl, ITEM 3 . PUBLIC HEARING, PROPOSED FTSCAL YEAR I989-9Q (FY90) BUDGET t Mayor Tate declared the public hearing open. Finance Director Larry Koonce reviewed the Utility Fund with a breakdawn between the water fund and sewer fund. He summarized the Capital Projects Fund by reviewing the pending prajects a� the end of 1990. He also recommended Council consider transferring £unds from the General Fund to the Debt Service Fund during FY89 to pay-aff �he Municipal Complex land note during FY90. City Manager Mark S. Watson commen�ed that the proposed budget is ' a docurnent that is a guide of an approxima�ian af the expendi�ures of the upcoming year. Health insurance for employees was projected at a 20� increase. Staff was recently infarmed it is in exce�s of 38� and Staff is continuing to nego�iate with the �irms ta confirm accurate figures. The Regional Mobile Data Terminal for the Police Department was budgeted in FY89 in the amount of $30, OOO. QO, but in working wi�h faur (4) cities the expenditure wili not occur during FY89, and Staff reeommends an appropriati�n be made at the necessary time. Ten (10) city memberships have been eliminated from the budget in the amount of $I, O70 .Q0. Alsa $3, OQO . OQ was deleted from the Chamber of Commerce ' s reques�. for funding fax Ecanamic Devel.opment bringing the total request to $43 ,950 .00 . Staff also recommends a contractural format with the Chamber of Commerce to provide quarterly progress reports and statements associated with the funding. Mayor Tate invited guests present to comment on the praposed budget. Mr. Kirk Woadward, 2024 Heatherbrook Drive, expressed his concerns regarding the expenditure of public funds to appose expansion af the Dallas/Fort Worth International Airport. He �tated he is nat oppased to apposition, but that the public funds could be better spent on traditional City services . He remarked that voluntary contributions could be collected by opponents and proponen�.s to the airpart expansian. � Mr. Brent Boyd, 2029 Wildwoad Drive, expressed his c4ncern's regarding allocatian of $250 ,000 . 00 in the proposed budget to oppose the growth of the DallasjFart Worth International Airport. � He recommended nego�.iations with the Airport. � Mr. Rodney Smith, 1549 Country Forest, stated he was in favor of � utilizing Canvention & Visitors Bureau funds for lacal use and � enjoyment, requested a complete review af the higher sewer rate� � an behalf of the business owners, and was in favor af any monies � offered ta the Grapevzne Chamber af Cc�mmerce, He noted he was , � opposed to spending tax dollar� far legal fees for apposition �.o � the expansion of the Airpart. � � Mr. Jerry Herrin, 2921 Crestline Drive, expressed cancerns about � expenditures by the North Texas Commission whose membersh,ip is � comprised of municipalities and chambers. � Mr. Bruce Rider, 325 West Wor�h, commended the budgetary pracess � and the City CaunciZ addressing the proposed Airpart expansian. � � Mr. Charlie Nunnj 2936 �cenic Drive, congratulated Council, Staff, � and the City Manager for presenting a budget that provides for � City services, �unds last year' s bond issues in part and provides f �unds for the "No Runway" effarts without a majar increase in � taxes. � � � (2) � � Y � 09/05/89 With no further comments from guests, Council Member Traverse made a motion to close the public hearing. The motion was seconded by II, Council Member Wilbanks and prevailed as follows: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman . Nays : None ' ITEM 3A. CITIZENS REQUEST, MR. CHUCK GIFFIN i Mr. Chuck Giffin, 2900 Creekview Circle, expressed his concerns t regarding the weekend builder signs--the most important tool in marketing single-family homes in Grapevine. The new regulations are cumbersome, difficult and expensive to enforce. Not being able to place signs on Main street and a limit of 25 signs per builder is a problem when marketing more than one particular subdivision. He stated sign placement, lighting restrictions, ; time schedule maintenance and size limitation are fair and � workable. He recommended possible solutions to limiting to active ; builders in Grapevine and prohibiting multiple builder signs at a � single location. Mr. Giffin then requested a moratorium on the � enforcement of the new ordinance and possible formation of a + committee to resolve the inequity and complexity of the ordinance i and its enforcement. � l iFollowing discussion, it was the consensus of the Council that ; Staff review the ordinance and make a recommendation. City j Manager Mark S. Watson stated Staff would follow-up with real estate promoters, advise the companies of the requirements and � request input from builders. ITEM 3B. CITIZENS REQUEST, MR. CHARLIE NUNN ! Mr. Charlie Nunn, 2936 Scenic Drive, congratulated Council on the �' recycling program in the City of Grapevine. On behalf of the Grapevine Task Force on Airport Expansion, he requested that as much as practical of the funds be dedicated to the runway opposition. This would provide an outlet for all citizens to become involved in the opposition to the proposed runway. � ITEM 3C. CITIZENS REQUEST, MS. DONNA ATKINSON � Ms. Donna Atkinson, representing the Grapevine Historical Society, � reported that in the Sesquicentennial Year 1987, the Senior Citizens of Grapevine presented a quilt to the Historical Society. The quilt made by the Senior Citizens is a master piece depicting the different facets of our community. The Historical Society wishes to donate the quilt to the City for possible display at the ; Civic Center. ITEM 4. DISCUSS RECYCLING CEN�ER FUNDS Assistant City Manager Kelvin Knauf reviewed the survey results � regarding the usage of the Recycling Center during the first month of operation. There has been active citizen involvement in collecting paper, aluminum cans and glass that has resulted in approximately $300 .00 after resale. Mr. Knauf requested direction from Council to determine the purposes for which the funds should be spent. Council discussion ensued with the following comments for ' allocation: opposition to the proposed runway fund, landscaping of the City and G.R.A.C.E. Ms. Colleen Butterfield, Chairman of the Recycling Committee, addressed the Council relative to the strong community participation in utilization of the recycling center. She stated the Committee would like to see the funds spent for environmental uses. (3) 09/05/89 Following deliberation, there was no action taken by the City Council and it was the consensus that the Recycling Committee make a recommendation to the Council regarding expenditure of funds. ITEM 5. NOISE MONITORING PROGRAM City Manager Mark S. Watson reported the City of Grapevine was � requested by the Dallas/Fort Worth International Airport to participate in the selection process of noise monitoring sites in � our community as part of the Environmental Impact Statement process. After review of the ten (10) proposed sites, the Grapevine Task Force on Airport Expansion has located ten (10) volunteers in the proposed site areas and recommends those ten ! (10) locations be approved by the City Council. The City had agreed to assist the Airport in locating the noise monitors with the stipulation that the City of Grapevine would have all ; information and data available to it for further analysis by noise consultants as utilized by the City of Grapevine. NOTE: Mayor Tate arrived at this time. Council deliberation ensued with comments relative to moving the monitor from the Baylor Medical Center location and possible use of the land behind the Library as an alternate site. Also, it was the consensus that 48 hours notice be given before the monitors were placed on site for the three (3) day testing period. Council Member Spencer made a motion the locations be approved with the removal of the Baylor Medical Center site and add the i alternate site on Main Street behind the Library, or Convention ; Center, with the requirement that the City and the property owners be given at least 48 hours notice prior to the placement of the monitors. Council Member Wilbanks offered a second to the motion which prevailed as follows: y Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None ITEM 6 . AWARD BID 89-137 , OFFICE EQUIPMENT City Manager Mark S. Watson recommended award of the bid to the lowest and best bidders meeting specifications (hardware and software for the City Secretary Department, Finance Department, Public Works Department and the Convention & Visitors Bureau) as follows: Sections I , II , and V in the amount of $14 ,009 . 00 to Office Equipment Center; Section III in the amount of $2, 097 . 00 to Val Com Computer Center; and reject all bids received for Section IV. The total bid award for the various office equipment with options is $16, 106 . 00 . ' Council Member Wilbanks made a motion to accept Staff' s recommendation and award the bid as stated. Mayor Pro Tem Ware offered a second to the motion which prevailed as follows: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ITEM 7. ORDINANCE, AMEND APPENDIX E, TRENCH BACKFILL REQUIREMENTS Manager of Engineering Stan Laster requested consideration of an ordinance clarifying trench backfill requirements. Developers have expressed concern over what they consider the City' s restrictive backfill requirements. After research and review, Staff recommends that trenches in easements and at distances greater than three feet (3 ' ) from the back of curbs, may be backfilled with native material that is compacted to 90$ of (4) i ; 09/05/89 � standard proctor density. Trenches inside the three foot (3 ' ) limit or under pavement must continue to be backfilled with sand and compacted to 95$ of standard proctor density. � The caption of the proposed ordinance was read into the record. - ; Mayor Pro Tem Ware made a motion to adopt the ordinance. The motion was seconded by Council Member Traverse and prevailed as , follows: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None 1 } ORDINANCE N0. 89-57 , � 1; AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, ' AMENDING THE CODE OF ORDINANCES, BY AMENDING ; APPENDIX E, ARTICLE II , STANDARD � SPECIFICATIONS FOR CONSTRUCTION--STREETS AND � DRAINAGE AND APPENDIX E, ARTICLE III, � STANDARD SPECIFICATIONS FOR CONSTRUCTION-- ; WATER DISTRIBUTION AND SANITARY SEWER SYSTEM 1 RELATIVE TO UTILITY EMBEDMENT DETAIL { SPECIFICATIONS; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING ; AN EFFECTIVE DATE � � ; ITEM 8 . SCHOOL RESOURCE OFFICER (SRO) PROGRAM � Interim Police Chief H. G. Lewis requested authorization for ; ' continuation of an agreement between the cities of Euless, � Colleyville, Grapevine and the Grapevine-Colleyville Independent � ; School District that outlines the needs and responsibilities for � the School Resource Officer (SRO) Program. The City and the � ; Grapevine-Colleyville Independent School District have funded the ; program in the past on a 50/50 basis . It was reported that the City of Colleyville has proposed $7,500. 00 in their FY90 budget � for the SRO Program. The primary focus of the SRO is to provide a � law enforcement presence on campus during school hours and to � assist in counseling efforts with the Grapevine-Colleyville ; Independent School District students. � . ' Council discussion included comments relative to the McGruff � Program and D.A.R.E. Programs that are currently being � re-evaluated. Council Member Pittman made a motion to authorize the contract with the School District as well as the cities of Euless and � Colleyville. Council Member Wilbanks offered a second to the � motion which prevailed as follows: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None � RECESS AND RECONVENE ; Brief recess was taken by the City Council. Al1 Members were present upon reconvening. i i CONSENT AGENDA � i � The next order of business was for the City Council to consider � the consent agenda items, which were deemed to need little or no i discussion and were acted upon as one business item. Mayor Tate ' asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Pittman removed Item 16 High Technology Procurement Procedures and Item 18 Bid 89-133 Janitorial Services, and Item 20 Bid 89-138 Christmas Lights was removed by Council Member Wickman. (5) 09/05/89 Item 9. Authorize Purchase of Replacement Trees for Ball Street Public Works Director and Finance Director recommended authorization for expenditure of $2 ,625 . 00 for the purchase of twenty-one (21) trees to be placed in the front of fourteen (14) lots along Ball Street which have been identified as needing replacement due to the widening of Ball Street. Motion by Council Member Pittman and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the following vote: � Ayes : Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 10 . Award of Prepurchase of Waterline Valves � Public Works Director recommended awarding the prepurchase of 16 inch, 20 inch and 24 inch waterline valves for the State Highway 26 Utility Relocation Project to the low bidder, American Cast Iron Pipe Company, in the amount of $61 ,323 . 00, and authorization for the City Manager to issue a purchase order for the supply of the waterline valves. Motion by Council Member Pittman and seconded by Mayor Pro Tem � Ware to approve as recommended prevailed by the following vote: � Ayes : Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 11. Resolution, Amend Confirmation of Donated Assets Ordinance, Inspection Fees Public Works Director recommended approval of a resolution � amending Resolution No. 89-05 relative to Confirmation of Donated $ Assets and consideration of an ordinance amending the Grapevine � Code of Ordinances Appendix E, Article I , Item 1 relative to � Inspection Fees. The ca tion of the ro osed resolution and ordinance were � P P P presented for the record. � � Motion by Council Member Pittman and seconded by Mayor Pro Tem � Ware to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � RESOLUTION NO. 89-28 � � � A RESOLUTION OF THE CITY OF GRAPEVINE, TEXAS, AMENDING RESOLUTION N0. 89-05 PASSED BY THE � CITY COUNCIL ON FEBRUARY 21 , 1989, BY i AMENDING EXHIBIT "A" THE "CONFIRMATION OF � DONATED ASSETS" FORM AND PROVIDING AN � � EFFECTIVE DATE � ORDINANCE NO. 89-58 � ; AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING APPENDIX E OF THE GRAPEVINE CITY CODE RELATING TO � CONSTRUCTION STANDARDS BY AMENDING ARTICLE I, � ITEM 1 , PARAGRAPH 1 .5 . 1; BY ADDING A NEW s PARAGRAPH 1 .5 . 2 RELATING TO INSPECTION � OVERTIME REIMBURSEMENT; PROVIDING A � SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE � � ; � z � (6) s � � ; '� �. � 09/05/89 Item 12. Ordinance, Abandon Access Easement, Lot 2R, Block 3, Banyan Place Addition � t � Public Works Director recommended approval • of an ordinance � abandoning an access easement of Lot 2R, Block 3 of the Banyan � ' Place Addition as shown on the Amendment Plat of Lots 1R, 2R and � i 3R of Block 3 . �' r � The caption of the proposed ordinance was presented for the ` record. Motion by Council Member Pittman and seconded by Mayor Pro Tem k Ware to approve as recommended prevailed by the following vote: �' Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None F i ORDINANCE NO. 89-59 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS ABANDONING AND VACATING AN ACCESS EASEMENT LOCATED IN THE THOMAS MAHAN SURVEY, ABSTRACT h NO. 869, IN THE CITY OF GRAPEVINE, TEXAS, AS HEREINAFTER DESCRIBED; PROVIDING A � SEVERABILITY CLAUSE; DECLARING AN EMERGENCY � AND PROVIDING AN EFFECTIVE DATE � ; � I � � � ; Item 13. Approve Change Order No. 1 to Water Treatment Plant � � Expansion Project � I i 1 (' ' Public Works Director and Finance Director recommended approval of � � Change Order No. 1 to the Water Treatment Plant Expansion Project � j in the amount of $67, 182. 00 and authorization for Staff to execute � � � said Change Order. '� � � I Motion by Council Member Pittman and seconded by Mayor Pro Tem ! Ware to approve as recommended prevailed by the following vote: � i E � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None ; � j Item 14. Resolution, Apply for Funds from Land and Water � { Conservation Fund for Parr and Creekwood Parks � � 4 i Parks and Recreation Director and Finance Director recommended ` � authorization to apply for matching funds through the Land and � � Water Conservation Fund administered by the Texas Parks and � � Wildlife Department Grants-in Aids Branch, to be utilized at Parr �' i Park and Creekwood Park. �' i � � The caption of the proposed resolution was read into the record. ;, ; i' ' Motion by Council Member Pittman and seconded by Mayor Pro Tem � ; Ware to approve as recommended prevailed by the following vote: � i ' Ayes : Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman I Nays: None { F � RESOLUTION NO. 89-29 � i � ! A RESOLUTION OF THE CITY COUNCIL OF THE CITY � ' OF GRAPEVINE, TEXAS, HEREINAFTER REFERRED TO � j AS "APPLICANT" , DESIGNATING CERTAIN OFFICIALS '� AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON �, �� BEHALF OF THE "APPLICANT" IN DEALING WITH THE ' TEXAS PARKS AND WILDLIFE DEPARTMENT FOR THE �; ; PURPOSE OF PARTICIPATING IN THE GRANTS �, I PROGRAMS; CERTIFYING THAT THE "APPLICANT" IS [' ELIGIBLE TO RECEIVE ASSISTANCE UNDER SUCH � � PROGRAMS AND PROVIDING AN EFFECTIVE DATE � � i 'i I� �7� r ; � � � � 09/05/89 � � � � i Item 15. Authorize Expenditure of Open Space Funds � Parks and Recreation Director and Finance Director recommended � authorizing the expenditure of approximately $50 ,000 . 00 in Open � Space Funds to improve Parr Park by the addition of a 48 car � concrete parking lot (70 ' X 225 ' ) . � Motion by Council Member Pittman and seconded by Mayor Pro Tem � i Ware to approve as recommended prevailed by the following vote: � , Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman $ Nays : None � � � s ITEM 16 . RESOLUTION, ADOPTING HIGH TECHNOLOGY PROCUREMENT � � PROCEDURES FOR COMPETITIVE SEALED PROPOSALS � s � This item was removed from the consent agenda and discussed after � Item 27 . ; ; � Purchasing Agent David Parry requested consideration of a E resolution authorizing the establishment of procedures for � negotiating competitive sealed proposals as required by State law. � Discussion included clarification that this is a State law � requirement. j � � The caption of the proposed resolution was read into the record. � � Council Member Pittman, seconded by Council Member Spencer, made a i motion to adopt the resolution. The motion prevailed by the � following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman # Nays : None y � i t RESOLUTION NO. 89-30 z ; A RESOLUTION OF THE CITY COUNCIL OF THE CITY � � OF GRAPEVINE, TEXAS, AUTHORIZING AND � ESTABLISHING PROCEDURES FOR NEGOTIATING � COMPETITIVE SEALED PROPOSALS FOR HIGH a TECHNOLOGY PROCUREMENTS AND PROVIDING AN { EFFECTIVE DATE E � � € Item 17 . Reject Bids Received for Bid 89-129 Purchase of Fire � Truck � i q Fire Chief, Finance Director and Purchasing Agent recommended � rejecting all bids received for Bid 89-129 for the purchase of a � ' fire truck due to budgetary constraints. � � Motion by Council Member Pittman and seconded by Mayor Pro Tem � � Ware to approve as recommended prevailed by the following vote: � Ayes : Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � � ITEM 18 . DISCUSS BID 89-133, JANITORIAL SERVICES � � This item was removed from the consent agenda and discussed after � Item 16. � � Purchasing Agent David Parry recommended award of Bid 89-133 for 5 janitorial services for the Library and Finance Department to the ` lowest and best bidder meeting specifications, Professional � Polish, Inc. , in the amount of $14 , 640 . 00 . � � Council discussion included inquiries as to how many square feet � are involved in the carpet cleaning and how many times a year it � would be cleaned. There are 15, 000 square feet at the Library and � (8) i: � � � � � 09/05/89 �; � � ' ; � t r an estimated 820 square feet at the Finance Building to be cleaned �' �: ' once a year. Concern was expressed regarding the closeness of the k ! bids ($300 .00) and that the recommended bidder was not a local � person. Mr. Parry stated competitive bids can only be awarded to f � a local bidder when there is an exact tie. ;� � j; � Following Council discussion, Staff was directed to review all options and provide price breakdowns on stripping and waxing of � ' floors as needed and carpet cleaning on a once a year basis. � � _ � � Council Member Traverse made a motion to table the item until � Staff could provide additional information regarding the stripping and shampooing of carpet. Mayor Pro Tem Ware offered a second to ' the motion which prevailed as follows: � � ' Ayes : Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � � Nays: None r � � � Item 19. Award Bid 89-136, Air Conditioner Units for Police � Building Complex �� City Staff recommended award of Bid 89-136 for two (2) installed � ' replacement air conditioner units for the Police Building Complex � i � to the lowest and best bidder meeting specifications, Lee Air � Services, in the amount of $12, 750 . 00. � Motion by Council Member Pittman and seconded by Mayor Pro Tem � Ware to approve as recommended prevailed by the following vote: � � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � i �� ITEM 20 . DISCUSS BID 89-138 PURCHASE OF CHRISTMAS LIGHTS � r' �. � This item was removed from the consent agenda and discussed after � , ; Item 18. 1 ( I Main Street Director Terry Colley recommended award of Bid 89-138 � ` to the lowest and best bidder meeting specifications, Design � Creations, Inc. , in the amount of $6,000 .00 for the purchase of � ± Christmas lights for the downtown buildings. Mr. Colley reported � the cost to install the lights on the buildings would be � $13,000 .00 to $15 ,000 . 00 , much more than was anticipated. � � �; Following discussion, it was the consensus of the Council no x; j action be taken until the Main Street Committee could make a ;; a recommendation regarding the cost to install the lights. Staff � was directed to bring the item back to the Council at a later � date. k' � r � � Item 21 . Award Bid 89-139 Tree Care Services � � 'I', City Staff recommended award of Bid 89-139 for tree care in � locations throughout the City to the lowest and best bidders ` meeting specifications: Horton Tree Services for Items 3 and 5 in � the amount of $2, 150. 00; Treetech Tree Care Co. for Item 1 in the � 'i amount of $1 , 600 .00; and Urban Tree Service for Items 2, 4, and 6 k ', in the amount of $3, 820. 00 for a total of $7,570 . 00. ` r { � Motion by Council Member Pittman and seconded by Mayor Pro Tem ' Ware to approve as recommended prevailed by the following vote: �, i Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None r i E � � F' � E I : ' [ I { �9� x � ; � ; � 09/05/89 � � § Item 22. Reject Bids Received on Request for Quotation 889-01 � City Stationeries � � Finance Director and Purchasing Agent recommended approval of rejecting all bids submitted for Request for Quotation 889-01 for � the purchase of various letterhead stationeries and envelopes due � to the excessive cost (all quotes were over $5, 000. 00) and � processing of an order would place the City in non-compliance with i existing purchasing laws. ; Motion by Council Member Pittman and seconded by Mayor Pro Tem � a Ware to approve as recommended prevailed by the following vote: € Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None # i � 4 Item 23. Request for Ad Valorem Tax Refund, G. H. Andres et al � � f Finance Director recommended approval of a refunding request � submitted by G. H. Andres et al on ad valorem taxes in the amount � of $2,203 . 76 plus interest of $105 . 29 for a total of $2 ,309 .05 . ; � � Motion by Council Member Pittman and seconded by Mayor Pro Tem ' Ware to approve as recommended prevailed by the following vote: � r Ayes: Tate, Ware, Spencer, Wilbanks, Traverse , Pittman & Wickman � Nays: None } � } i � Item 24. Request for Ad Valorem Tax Refund, Henry C. Beck Co. � f f � Finance Director recommended approval of a refunding request � ! submitted by Henry C. Beck Co. on ad valorem taxes in the amount � of $1 ,985 .30 plus interest of $94 . 86 for a total of $2 , 080 . 16 . � _ � � Motion by Council Member Pittman and seconded by Mayor Pro Tem # Ware to approve as recommended prevailed by the following vote: ; � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None 3 � f � E { Item 25 . Ordinance, Chapter 8 Courts and Criminal Procedures, � Warrant Fees, Arrest Fees/Written Notice to Appear Fees � � and Dismissal Fees � Court Administrator recommended approval of an ordinance amending � the Grapevine Code of Ordinances Chapter 8 Courts and Criminal � Procedures relative to warrant fees, arrest fees/written notice to ; appear fees and dismissal fees. _ The caption of the proposed ordinance was presented for the { record. � � 4 Motion by Council Member Pittman and seconded by Mayor Pro Tem � � Ware to approve as recommended prevailed by the following vote: � � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman �' Nays: None � � ORDINANCE N0. 89-60 � � , AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS x AMENDING CHAPTER 8 OF THE CODE OF ORDINANCES �� OF THE CITY RELATING TO COURTS AND CRIMINAL PROCEDURES BY AMENDING SECTION 8-4 RELATING ; TO WARRANT FEE BY REQUIRING A DEFENDANT � CONVICTED OF A MISDEMEANOR TO PAY A $35. 00 �: FEE FOR EXECUTING OR PROCESSING AN ISSUED '' ARREST WARRANT OR CAPIAS; AMENDING SECTION � 8-8 RELATING TO ARREST FEES BY REQUIRING A � � � � � �1�) ;" s �: 09/05/89 $5 .00 FEE FOR ISSUING A WRITTEN NOTICE TO APPEAR; ADDING A NEW SECTION 8-9 RELATING TO THE AUTHORITY OF THE MUNICIPAL COURT JUDGE TO DISMISS CHARGES FOR EXPIRED LICENSE PLATE, EXPIRED DRIVER'S LICENSE AND EXPIRED MOTOR VEHICLE INSPECTION CERTIFICATE; PROVIDING A SAVINGS CLAUS�; �+ PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Resolution, Adopting Revised Interlocal Agreement for Recruiting of Police Personnel Interim Police Chief recommended approval of a resolution amending Resolution No. 89-11 relative to an interlocal agreement for � recruiting, testing and hiring of police department personnel by adopting a revised interlocal agreement authorizing the Grapevine Police Department to participate in the multi-city agreement. The caption of the proposed resolution was read into the record. Motion by Council Member Pittman and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays : None RESOLUTION NO. 89-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY � OF GRAPEVINE, TEXAS, APPROVING AND ADOPTING AN AMENDMENT TO THE INTERLOCAL COOPERATION AGREEMENT FOR CENTRAL RECRUITING OF POLICE PERSONNEL; AUTHORIZING AND DIRECTING THE CITY ; MANAGER OR HIS DESIGNEE TO EXECUTE THE '; REVISED AGREEMENT AND PROVIDING AN EFFECTIVE ' DATE ; Item 27. Consideration of the Minutes City Secretary recommended approval of the minutes of the August 15, August 16, August 17 , and August 22, 1989 City Council meetings as published. Motion by Council Member Pittman and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the following vote: t Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ITEM 28 . EXECUTIVE SESSION Mayor Tate announced the City Council would recess to Conference Room #204 to discuss [A] pending litigation and real estate (relative to the City of Grapevine v. Robert Taylor and Dallas Road right-of-way acquisition Parcel No. 3) , [B] contemplated litigation (relative to the Dallas/Fort Worth International Airport Board' s decision relative to proposed Runway 16/34 West) , [C] real estate (relative to right-of-way acquisition for the Grapevine-Euless Road Bridge Replacement Project) , [D] real estate (relative to Dallas Road right-of-way acquisition Parcel No. 35) and [E] personnel (City Manager' s mid-year performance review) under amendments to Article 6252-17 , V.A.T.C.S. , Subsections 2 (e) , 2 (f) , and 2 (g) • Al1 City Council Members were present upon reconvening in the Council Chambers. (11) � � � � 09/05/89 � � E � � (A) Mayor Pro Tem Ware made a motion to authorize Staff to � process and release payment in the amount of the � Commissioner' s award, $448 ,500 .00 , to Robert Taylor ; relative to Parcel No. 3 for the required right-of-way � for Dallas Road. Council Member Traverse offered a � second which prevailed by the following vote: � Ayes : Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None � fi � (B) The Airport matter was not discussed in Executive � Session, legal cofl'hsel was not present. � ; (C) City Manager Mark S. Watson stated no action was � necessary relative to the Grapevine-Euless Road Bridge � Replacement. � � (D) City Manager Mark S. Watson stated no action was � necessary relative to the Dallas Road right-of-way � acquisition--Parcel No. 35. � � (E) Regarding Personnel (City Manager' s six-month review) , � Council Member Wilbanks made a motion to award the City � Manager an increase in salary from $68 ,000 .00 to � $74 , 500. 00 . Council Member Spencer offered a second S to the motion and prevailed by the following vote: i i Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None # � € � ADJOURNMENT s � � & Council Member Wilbanks offered a motion to adjourn the meeting at � 11 : 30 p.m. Council Member Spencer seconded the motion which � prevailed as follows: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � i � r PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, 9 TEXAS on this the 19th day of September , 1989 . g i d s APPROVED: � x ; i 's � € William . Tate � { Mayor � < ATTEST: t: � s Spq � t � Linda Huff City Secretary � � t � � � � � � � x � s � � � � � � s t � �12� e- 's