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Home My WebLink About1989-10-03 Regular Meeting � 4 s � i � : AGENDA � CITY OF GRAPEVINE , TEXAS fi ; REGULAR CITY COUNCIL MEETING � TUESDAY, OCTOBER 3 , 1989 AT 7 : 30 P.M. ; COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 � 307 WEST DALLAS ROAD � ig Y ( 4 CALL TO ORDER # `s i i INVOCATION: Council Member Gil Traverse � � t � � � CITIZENS REQUEST � , � { t ; OLD BUSINESS � ¢ 1 . Consider award of Bid 89-138 for the purchase of Christmas � lights for the downtown area to the lowest and best bidder k meeting specifications, Design Creations, Inc. , in the � amount of $6 ,a00. 00 and take any necessary action. ' s � ; k 4 NEW BUSINESS � � 2 . Consider authorizing the City Manager to engage the firm of � Allyn & Company of Dallas, Texas, on a retainer basis at a � cost of $6, 000 . 00 per month as the public relations experts � associated with the City' s concern regarding proposed Runway 16/34 West and take any necessary action. � � � 3 . Consider an appointment to the Housing Authority Advisory � Board and take any necessary action. ; � � CONSENT AGENDA � i Consent items are deemed to need little Council deliberation and � ; will be acted upon as one business item. Any member of the City � Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the Council � � for full discussion. Approval of the consent agenda authorizes � the City Manager, or his designee, to implement each item in � accordance with Staff recommendations. � { 4 . Consider an ordinance amending the Grapevine Code of � Ordinances Chapter 25 Utilities and Services by amending Section 25-26 to increase the customer deposit on a 3" fire � hydrant construction water meter from $500 . 00 to $600 . 00. Finance Director recommends approval. � � 5 . Consider authorizing the Mayor to renew an interlocal ; agreement with the Tarrant County Health Department for food � establishment surveillance within the City of Grapevine. � Community Development Director recommends approval. � � 6 . Consider award of Bid 90-143 to the lowest and best bidder � meeting specifications, LeasPak International, in the amount � $43 ,000.00 including the trade-in of the existing equipment, for the purchase of an IBM System 36 for the Grapevine � Library. Staff recommends approval. � i: � 7 . Consider award of Bid 90-144 to the lowest and best bidder � meeting specifications , A. I.D. Associates, Inc. , at $248 . 11 � per thousand with an overrun/underrun of 3� for a total � amount of $18 , 608 . 25 for printing of 75, 000 Map & Visitors � Guides. Staff recommends approval. � � � i ; F 3 g#5 4 � �g i @ �p S t 4 � 8. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 21 Taxation, Article II Hotel Occupancy Tax; Convention and Visitors Bureau to concur with the amendments made by the Texas Legislature in 1987 and 1989 to 7 � the hotel/motel tax law. Executive Director of the � Convention & Visitors Bureau recommends approval. ° � 9 . Consider approval of the minutes of the September 12, 19, g t and 26, 1989 City Council meetings. City Secretary f recommends approval as published. ; � : EXECUTIVE SESSION ` E 10 . City Council to recess to Conference Room #204 to discuss t' [A] contemplated litigation (relative to the Dallas/Fort ; Worth International Airport Board' s decision relative to ; proposed Runway 16/34 West) and [B] personnel (relative to � appointment/employment of a Police Chief) under amendments to Article 6252-17 , V.A.T.C.S, Subsections 2 (e) and 2 (g) . City Council to reconvene in the Council Chambers and take � any necessary action relative to [A] contemplated litigation � (relative to the Dallas/Fort Worth International Airport � Board' s decision relative to proposed Runway 16/34 West) and � [B] personnel (relative to appointment/employment of a g Police Chief) under amendments to Article 6252-17, � V.A.T.C.S, Subsections 2 (e) and 2 (g) . } � � ; MISCELLANEOUS REPORTS AND/OR DISCUSSION � 4 ADJOURNMENT � i � � f € IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S. , AS AMENDED BY = CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE � REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON ; THIS THE 29TH DAY OF SEPTEMBER, 1989 AT 5 :00 P.M. � . i � � t x ��J 6 Lin a Huff � City Secretary � � � � ,: � � � �, E � f i i t � � i � 1 f � � "t � ( % `s Y fi �F t � � 5 §� $ � � ! k STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular ; Session on this the 3rd day of October, 1989 at 7 : 30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, ` with the following members present to-wit: k William D. Tate Mayor Ted R. Ware Mayor Pro Tem , Sharron Spencer Council Member s C. Shane Wilbanks Council Member � Gil Traverse Council Member � Jerry L. Pittman Council Member � � Will Wickman Council Member i constituting a quorum, with the following members of the City 4` Staff: Mark S. Watson City Manager f Kelvin Knauf Assistant City Manager �' John F. Boyle, Jr. City Attorney # Linda Huff City Secretary z I CALL TO ORDER I � ti Mayor Tate called the meeting to order at 7 :34 p.m. $ 4 INVOCATION � Council Member Traverse delivered the Invocation. i F E ITEM lA. CITIZENS REQUEST, MR. RALPH P. VERRAN Mr. Ralph P. Verran, 1243 Mulholland Drive, recounted that at the September 12 , Council meeting he stated he was opposed to the proposed runway. Mr. Verran was also against using tax dollars to � oppose the proposed Runway 16/34 West at Dallas/Fort Worth { International Airport. But after visiting with fellow citizens ' regarding alternate funding, he concurred that tax dollars would be about the only way to fund the City' s opposition to the proposed runway. Mr. Verran indicated most citizens he talked with did not believe anything could be done to prevent the runway expansion. , ITEM 1 . BID AWARD 89-138 , CHRISTMAS LIGHTS Assistant City Manager Kelvin Knauf recommended the City Council � award the bid to the lowest and best bidder, Design Creations, Inc. , in the amount of $6 , 000 . 00 for the purchase of Christmas � lights for the downtown area. This item was tabled at the � September 5, 1989 meeting pending the Main Street merchants cooperation on installation costs. The Downtown Grapevine Association (DGA) recommended the City provide funding to install the electrical outlets, wiring, etc. and the building owners would then be responsible for the installation of the lights. � Following discussion, Council Member Wickman made a motion to award ' the bid for the purchase of the Christmas lights with the condition that the DGA have the funds and plans to install the lights prior to the purchase of the lights. Mayor Pro Tem Ware offered a second � to the motion which prevailed as follows: � � I I 1 €' � � x 10/03/89 � t � � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman f Nays: None � Y � ITEM 2. PUBLIC RELATIONS RETAINER AGREEMENT, ALLYN & COMPANY � € � t City Manager Mark S. Watson advised that the public relations firm, ' Allyn & Company, was engaged on a project by project basis as # public relations experts associated with the City' s defense against � proposed Runway 16/34 West at Dallas/Fort Worth International t Airport. The initial projects were the Citizens Alert Bulletin, � strategy sessions, production of an airport video, and press � packets. Staff recommended the firm be engaged on a retainer basis i at a cost of $6 ,000 .00 per month to provide continuity and on-going � control of the City' s public relations efforts. � Ms. Liz Walker, representing Allyn & Company, affirmed monthly '' reports would be provided outlining services and accomplishments, � press clippings and hours devoted to Grapevine projects. S � � Following brief discussion, Council Member Pittman made a motion to � retain Allyn & Company on a monthly basis at a cost of $6 ,000 . 00 = per month, Council Member Traverse offered a second to the motion � which prevailed as follows: � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None � � € ITEM 3 . HOUSING AUTHORITY ADVISORY BOARD APPOINTMENT � � City Secretary Linda Huff reported Ms . Donna Slechta had moved from � the City, therefore resigning her position on the Housing Authority � Advisory Board. Her term is scheduled to expire in June, 1991 . � � r Following brief discussion, Council Member Traverse made a motion � to appoint Mr. Thomas A. Busker to the Housing Authority Advisory � Board to fill the unexpired term. Mayor Pro Tem Ware offered a € second to the motion which prevailed as follows: ; a � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None E � ; � CONSENT AGENDA � � The next order of business was for the City Council to consider the � consent agenda items, which were deemed to need little or no � discussion and were acted upon as one business item. Mayor Tate � asked if there was any member of the audience or the City Council � who wished to remove an item from the consent agenda for full � discussion. Item 6 Bid 90-143 Library Computer Upgrade was removed ; by Staff. Item 7 Bid 90-144 Map and Visitors Guide was removed by � Council Member Spencer. Item 8 Ordinance Amend Chapter 21 Taxation f Hotel Occupancy Tax was removed by Council Member Pittman. i � Item 4 . Ordinance, Amend Chapter 25 Utilities and Services � # � This item was discussed after Item 6 . � f �I � Finance Director recommended approval of an ordinance amending the � Grapevine Code of Ordinances Chapter 25 Utilities and Services by � amending Section 25-26 to increase the customer deposit on a three , inch (3") fire hydrant construction water meter from $500 . 00 to $600 . 00 . � � The caption of the proposed ordinance was read into the record. � Motion by Mayor Pro Tem Ware and seconded by Council Member Wilbanks to approve as recommended prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None � 2 � € � 3 10/03/89 ORDINANCE N0. 89-70 � AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 25 UTILITIES AND SERVICES s RELATIVE TO APPLICATION AND COST DEPOSIT FOR , WATER, WASTE WATER AND REFUSE SERVICE; PROVIDING A SEVER.ABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ` € Item 5 . Interlocal Agreement, Tarrant County Health Department Community Development Director recommended approval for the Mayor to renew an interlocal agreement with the Tarrant County Health Department for food establishment surveillance services within the City of Grapevine. Motion by Mayor Pro Tem Ware and seconded by Council Member Wilbanks to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ITEM 6 . AWARD BID 90-143, LIBRARY COMPUTER UPGRADE This item was removed from the Consent Agenda and discussed after � Item 3 . City Manager Mark S. Watson stated that after further review of the bids submitted for the Library computer upgrade, the Staff recommended low bidder, LeasPak International, did not comply with the bid specifications by submitting a bid bond. The second low bidder, Strand Computer Resale, complied with all bid specifications as well as submittal of the required bid bond. After review with the City Attorney, Staff recommended the bid be awarded to Strand Computer Resale in the amount of $44 ,950 . 00, as the bid bond was a requirement . of the bid specifications. Council discussion ensued with questions and comments relative to the fact the bid award to Strand Computer Resale would be an update ` of the existing equipment and not replacement of equipment. There was also a brief discussion regarding possible user fees for those other than Grapevine citizens. Council Member Traverse then made a motion to award Bid 89-143 to Strand Computer Resale in the amount of $44 ,950 .00 for the upgrade of the IBM System 36 . Mayor Pro Tem Ware offered a second to the motion which prevailed as follows: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ITEM 7 . BID AWARD 90-144 , MAP AND VISITORS GUIDES This item was removed from the consent agenda and discussed after Item 9 . Staff recommended award of Bid 90-144 to the lowest and best bidder meeting specifications, A. I.D. Associates, Inc. , at $248 . 00 per thousand with an overrun/underrun of 3� in the amount of $18 , 608 . 25 for 75 ,000 Map and Visitors Guides. Council Member Spencer questioned whether the inaccuracies on the current map would be corrected on the reprint of the City map. Staff assured that proofing of the streets, etc. would be coordinated through the Community Development Department. Council Member Spencer then made a motion to award Bid 90-144 to A. I.D. Associates, Inc. Council Member Pittman offered a second to the motion which prevailed as follows: ; 3 � 10/03/89 � � � � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ; Nays: None � F t � � ITEM 8 . ORDINANCE, AMEND CHAPTER 21 , TAXATION, ARTICLE II HOTEL � OCCUPANCY TAX; CONVENTION AND VISITORS BUREAU � This item was removed for the consent agenda and discussed after � Item 7 . � Convention & Visitors Bureau Executive Director P. W. McCallum stated the proposed amendments to the City' s hotel/motel tax � reflects the changes made by House Bill 1023, adopted by the Texas � Legislature in 1989 . The City can now (1) establish a first lien s against hotel property for which there are overdue and unpaid � hotel/motel taxes; (2) the Attorney General ' s Office can � investigate alleged violations and bring suit against any person, �, including a municipality, for violation of House Bill 1023; (3) � that not more than 50� of the total amount collected be expended g for the purchase, maintenance and operation of a Convention Center; g (4) that not more than 15$ be expended for promotion of the arts; � (5) that not more than 15� be used for historical restoration or � preservation or for advertising to encourage tourists and ; convention delegates to visit historical sites or museums; and (6) � that not less than 50% be available for the promotion and solicitation of conventions and tourists. � Following brief discussion that the City was not imposing any � standard that did not apply to a City of Grapevine ' s population, � the caption of the proposed ordinance was read into the record. � � Council Member Wilbanks, seconded by Council Member Traverse, made � a motion to adopt the ordinance as proposed. The motion prevailed � by the following vote: � t, � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ORDINANCE NO. 89-71 � � k AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS � k AMENDING ARTICLE II OF CHAPTER 21 OF THE � CODE OF ORDINANCES OF THE CITY RELATING TO A � HOTEL OCCUPANCY TAX BY AMENDING SECTION 21-20 RELATING TO THE DEFINITION OF ; � HOTEL; BY AMENDING SECTION 21-21 RELATING TO � THE LEVY OF THE HOTEL TAX; BY AMENDING � SECTION 21-22 RELATING TO THE USE OF THE � HOTEL TAX REVENUES; BY AMENDING SECTION � 21-24 RELATING TO ALLOCATION OF REVENUE COLLECTED; BY AMENDING SECTION 21-27 � RELATING TO PENALTIES AND BY ADDING A NEW � SUBSECTION 21-27 (B) PROVIDING THAT ANY HOTEL � OCCUPANCY TAX ASSESSED SHALL BE A PRIOR AND ( SUPERIOR LIEN ON THE HOTEL; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY � CLAUSE; DECLARING AN EMERGENCY AND PROVIDING � AN EFFECTIVE DATE � � � _. � Item 9. Consideration of the Minutes � ; � z City Secretary recommended approval of the minutes of the � September 12, 19 , and 26 , 1989 meetings as published. � � k Motion by Mayor Pro Tem Ware and seconded by Council Member � Wilbanks to approve as recommended prevailed by the following vote: ; � � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays : None � � � s 6 3 � 4 � �. � �: r � 10/03/89 j EXECUTIVE SESSION ; > Mayor Tate announced the City Council would recess to Conference ; Room #204 to consider [B] personnel (relative to the appointment/ � employment of a Police Chief) under amendments to Article 6252-17, � V.A.T.C.S . , Subsection 2 (g) . The Council did not consider [A] P contemplated litigation (relative to the Dallas/Fort Worth Inter- national Airport Board' s decision relative to proposed Runway 16/34 a West) as legal counsel (Mr. Robert Power) was not present. F a Upon reconvening in the Chambers, all members of the City Council =` f were present. � ITEM lOB . City Manager Mark S. Watson announced his recommendation to appoint Mr. Tom Caperton (Captain with the Irving Police Department) as the new Police Chief and requested ratification of the appointment by the City Council. �: Council Member Pittman, seconded by Council Member Spencer, made a motion to ratify the City Manager' s f appointment of Mr. Tom Caperton as the Police Chief. The motion prevailed by the following vote: F Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None MISCELLANEOUS REPORTS AND/OR DISCUSSION u ITEM 11. City Attorney John F. Boyle, Jr. updated the Council relative to Park Cities vs . the City of Dallas and the €. City of Grapevine on the Lake Grapevine water rights issue. After the hearing before the Hearing Examiner for the Water Commission, the City of Grapevine along with Dallas, urged that the Park Cities complaint should be dismissed for lack of jurisdiction. Recently the Examiner submitted to all parties his proposal ruling that he is submitting to the Water Commission and his briefing states he is recommending and proposing that the Commission find that there is no jurisdiction. f Mr. Boyle reported there will be an oral argument before the Water Commission on October 28, 1989. i' ITEM 12. Mayor Tate then briefed the Council on the action taken by the Mayor' s Council to deny Grapevine' s request for reallocation of Community Development Block Grant funds � to expand the Senior Citizens Center. ± ITEM 13 . Mayor Tate gave a brief update regarding the status of the proposed Runway 16/34 West at Dallas/Fort Worth International Airport. It was the consensus of the City ; Council to meet at City Hall on Tuesday, October 10, 1989 to attend the Dallas/Fort Worth International f Airport Board' s presentation of the Master Plan. € ADJOURNMENT E = Council Member Spencer made a motion to adjourn the meeting at 8 :55 p.m. Seconded by Mayor Pro Tem Ware the motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ; PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of October , 1989. � � � � i � � 5 � 10/03/89 � i t € � APPROVED: � � � 's. i � � � William D. Tate � Mayor s : � E � ATTEST: � ; � � ; z r � � � Linda Huf � � City Secretary `' � � s � � � � � � � � � � � � � � p ; # t iz 4 € }� [ t � i � # € � � � � �# k i � � � s e E 7 e � �q 9 4 � 4g f a € � `s � � E � ( Y � � � � � i 6 � � r � ,