HomeMy WebLinkAboutItem 21 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
In accordance with Orders of the Office of the Governor of the State of Texas, the
Grapevine City Council meeting was conducted by telephone. Members of City Council
were present in person in the City Council Chambers, Second Floor, 200 South Main
Street.
Members of the public were invited to participate by telephone by a number posted on
the agenda. The meeting was live streamed on the City's website.
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of May, 2020 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 7:31 p.m.
Item 1. Invocation and Pledge of Allegiance
Mayor Pro Tem Darlene Freed delivered the invocation and led the Pledge of Allegiance.
Item 2. Citizen Comments
Beginning at 5:00 p.m. on May 4, citizens were able to submit a citizen appearance
request form on the City's website. The deadline for requests to be received was 5:00
p.m. on May 5.
No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone
to speak. There was no one on the phone who wished to speak.
PRESENTATIONS
Item 3. Emergency Management Coordinator to present update on COVID-19.
Emergency Management Coordinator Matt Feryan updated Council on the latest case
statistics on COVID-19 and the reopening plans as outlined in Governor Greg Abbott's
Orders.
Emergency Management Coordinator Feryan, Parks and Recreation Director Kevin
Mitchell and Convention and Visitors Bureau Director P.W. McCallum answered
questions from Council.
NEW BUSINESS
Item 4. Consider the sale of property located at 212 East Texas Street, authorize the City
Manager to execute all associated documents, and take any other necessary action.
City Manager Bruno Rumbelow reported the City had received a bid for $255,000 to
purchase the property located at 212 East Texas Street and answered questions from
Council.
Motion was made to approve the sale of the property located at 212 East Texas Street,
authorizing the City Manager to execute all associated documents and take any other
necessary action.
Motion: Freed
Second: O'Dell
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. Council Member Duff O'Dell requested item no. 7 be removed from
the consent agenda. City Council considered this item after consideration of the
remaining consent items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
City Council May 5, 2020 Page 2
Item 5. Consider the renewal of an annual contract for workforce management cloud
hostina with Kronos. Inc.
Fire Chief Darrell Brown recommended approval of the annual contract for workforce
management cloud hosting to manage the Fire Department's daily roster in an amount
not to exceed $17,005.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 6. Consider the purchase of mobile computer equipment replacement from Brite
Computers.
Fire Chief Brown recommended approval of the purchase of 25 rugged Getac tablets and
associated hardware/software for a total amount not to exceed $64,199.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 8. Consider the sole source purchase and installation of security cameras for The
REC parking lot and indoor locations from Schneider Electric.
Parks and Recreation Director Kevin Mitchell recommended approval of security cameras
at The REC for an amount not to exceed $173,269.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 9. Consider the purchase and installation of up -fit equipment for police vehicles from
Dana Safety Supply.
Police Chief Mike Hamlin and Public Works Director Bryan Beck recommended approval
of the purchase and installation of equipment on new Police vehicles for an amount not
to exceed $121,601.
City Council May 5, 2020 Page 3
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 10. Consider a Joint Administrative Agreement between with Tarrant County for
administration of the Community Development Block Grant (CDBG) program for the
three-year program period of FY 2021 — FY 2023 and Resolution No. 2020-009 allowing
participation in Tarrant County's Community Development Block Grant program, HOME
Investment Partnership and Emergency Solutions Grant Consortium for the three-year
program period from FY 2021 -FY 2023.
Public Works Director Beck recommended approval of the resolution to allow participation
in the Community Development Block Grant, HOME Investment Partnership and the
Emergency Solutions Grant Consortium programs and the agreement with Tarrant
County to provide administrative services for these programs as provided under the
Urban County program.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
RESOLUTION NO. 2020-009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS REGARDING THE CITY'S
PARTICIPATION IN TARRANT COUNTY'S COMMUNITY
DEVELOPMENT BLOCK GRANT, HOME INVESTMENT
PARTNERSHIP AND EMERGENCY SOLUTIONS GRANT
CONSORTIUM FOR THE THREE PROGRAM YEAR
PERIOD, FISCAL YEAR 2021 THROUGH FISCAL YEAR
2023 AND PROVIDING AN EFFECTIVE DATE
Item 11. Consider Ordinance No. 2020-019 authorizing payment for reimbursement for
storm drain oversizing within Grapevine Hill Addition to BYD Grapevine Hill LLC.
Public Works Director Beck recommended approval of reimbursement for storm drain
oversizing within the Grapevine Hill Subdivision to help solve existing drainage problems
in the area. The amount of reimbursement shall not exceed $58,000.
City Council May 5, 2020 Page 4
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2020-019
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $58,000 IN STORMWATER
DRAINAGE UTILITY FUND FOR STORM DRAIN
OVERSIZING REIMBURSEMENT; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 12. Consider Ordinance No. 2020-020 abandoning a portion of a utility easement
on Lot 3-R. Block A. Placid Peninsula. Second Addition located at 3551 Mercury Drive.
Public Works Director Beck recommended approval of the ordinance to abandon a portion
of the utility easement at the request of the owner of Lot 3-R, Block A, Placid Peninsula.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2020-020
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A
7.5- FOOT UTILITY EASEMENT ON LOT 3-R, BLOCK 8,
PLACID PENINSULA, SECOND ADDITION TO THE CITY
OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED
Item 13. Consider the renewal of an annual contract for elevator maintenance services
with ThyssenKrupp Elevator Corporation.
Public Works Director Beck recommended approval of the renewal of the annual contract
for an amount not to exceed $36,074 for repairs, routine maintenance, and safety testing
for all of the elevators in City buildings.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Rogers
City Council May 5, 2020 Page 5
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 14. Consider the award of an informal request for quote for the purchase of asphalt
sand sealer services from Price Asphalt.
Public Works Director Beck recommended approval of the award of an informal request
for quote for the purchase of asphalt sand sealer services for an amount not to exceed
$39,875.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 15. Consider the award of annual contracts for RFB 494-2020 for concrete services
with Manning Concrete Sawing, NG Concrete, LP and Cl Pavement.
Public Works Director Beck recommended approval of the award of annual contracts for
concrete services for an annual estimated amount of $500,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 16. Consider the purchase of commander control cabinets, with software, from
Trafficware.
Public Works Director Beck recommended approval of the purchase of commander
control cabinets, with software, for an amount not to exceed $16,000. The traffic signal
controllers are for the intersections along Main Street at Wall Street, Texas Street, East
Franklin Street and Hudgins Street.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council May 5, 2020 Page 6
Item 17. Consider approving and ratifying the emergency purchase of traffic signal
cabinets from Mobotrex.
Public Works Director Beck recommended approval of the ratification of the emergency
purchase of traffic signal cabinets for the intersections along Main Street at Texas Street,
East Franklin Street and Hudgins Street for a total amount not to exceed $51,438.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 18. Consider the aurchase of a vehicle detection system from Iteris.
Public Works Director Beck recommended approval of the purchase of a vehicle detection
system for an amount not to exceed $34,950. This system will be used for the
intersections along Main Street at Texas Street, East Franklin Street and East Hudgins
Street.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 19. Consider the award of an informal request for quote for the purchase of traffic
signal poles from Redwine Wallace & Associates.
Public Works Director Beck recommended approval of the purchase of traffic signal poles
for a total amount not to exceed $46,816. This purchase is for traffic signal poles for the
Main Street at Hudgins Street intersection.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 20. Consider approving and ratifying the emergency purchase of traffic control
equipment from Consolidated Traffic Controls.
Public Works Director Beck recommended approval of the ratification of the emergency
purchase of traffic control equipment for a total amount not to exceed $58,014. This
City Council May 5, 2020 Page 7
purchase is for Accessible Pedestrian Signal push buttons for the traffic signals on Main
Street.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 21. Consider the minutes of the April 21, 2020 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Rogers
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 7. Consider Resolution No. 2020-008 designating the City of Grapevine as a Bee
Citv. USA affiliate.
Parks and Recreation Director Mitchell recommended approval of the resolution
supporting the importance of pollinators in our natural environment and answered
questions from Council.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
RESOLUTION NO. 2020-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS DESIGNATING GRAPEVINE, TEXAS
A BEE CITY USA° AFFILIATE AND PROVIDING AN
EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meeting at 7:58 p.m.
Motion: Coy
Second: Slechta
City Council May 5, 2020 Page 8
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of May, 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council May 5, 2020 Page 9