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Home My WebLink AboutWS Item 01 - Public Safety Needs Assessment (�! �� C.S� l ( . / 1 1/14/2011 Public Safety Building & Court Study Brinkley Sargent Architects Hal Sargent & Gina Irwin November 15, 2011 GRAPF�.V-�IN[: �, � . , ��IMMI[Y S�[6[MT �� c � iiEer : Goals of Study o Analyze current departments and determine future space needs in order to accommodate future growth. o Establish condition and constraints of existing Police & Court site and ways to address satisfying future space needs on current site or with the addition/purchase of adjacent lots. o Develop budget options and associated site development exhibits for construction on current site and with adjacent lots. �tIMMIET S��CEMT � � CNITECTE 1 � � 11/14/2011 NEEDS ASSESSMENT METHODOLOGY Population and other ❑ Gather Facts factors ■ Devetop research forms for staff to complete ■ Review current and future organization charts OrgChartsand Comparable Data ■ Review current building/site plans o Conduct Meetings ConductOn-SiteStaff Meetings ■ Meetings with kev staff from each deqartment ■ Identify department procedures w/future flexibility oePa�t�»e�ta�sPa�e o Determine Space Needs "ePds ■ Identify staff and work spaces Total Square Footage ■ Determine appropriate size for support spaces iaur�<,��es��st�avi ■ Establish Total Square Footage needs o Develop Options and Pricing Deve1ojn1entOptions and Pudgets ■ With needs established and sites and existing buildings reviewed, develop options for satisfying needs and project budget Needs Assessment o Departments involved in the study: ■ Police ■ Dispatch Center ■ Detention Facility ■ Municipal Court ■ Fire Administration ■ Emergency Operation Center ■ Information Technology o Met with staff 17 times and reviewed projected space needs for Grapevine's build-out. o Toured through Police Facilities in Euless and Mesquite o Toured Emergency Operation Centers in Ft. Worth, D/FW, and Plano ��iM�itr s��atrt � � CMIiECTt 2 ' 11/14/2011 Study Basis o Study based upon City resident population at Build-Out Gropevine Populetion Consideration for ,�,� ----------- ------ -___ _ ._ impact of service „�,� ----------.-----_______ __ population ,p.� _ ____ . ■ Daytime Population '°°'�° � �"' �.� »,� estimates based on �� 5712Q projections from �'� �;� .o.000 _ , f .__. Economic Development � �,� 65.000 20.000 ._. �6.331 ..___..._ t6331 ._.._.—. ...._..._. data 0 �,o �„ �, �� 1 M M l F Y S/11 6 E N T oDeytimePopupem oRes�tlertPopumnon � � cNitEera Current Buildings o Police, Dispatch, EOC, I�, Detention and Municipal '� � ��t`��` 'r, Court occupy 25,000 SF. � i� ,_,-,�� _�,�,► , ,; �' . ■ Built in 1978 � ' � ` � �, , .. ; � � , . ;�� •,e r.�� w �.��-..�_ : � � �� i,�;� ,�a�. �, ..� ��K� -�+�� T� ' � r�� ', �,.� � �•. E ' '� ., .;i,.s�., -r; • �: r` , .�- �.�� .. r`�. ` �:;,'�.!`: 1 ,:::� �� :�� ,�' ��IMt1ET S�A6ENi �''��. �Y ' �� •" � � C � IiECTS 3 � 11/14/2011 Current Buildings o Court � � � s , � --•� - �� '� �-�; '�"'` � _�-i.- E,�� i �4 ; ., .;. � � - . _ ��w� �,ourt Gierh spac� �(a:r �de e �'�: � i-_� �� . , - � � � Public Wariiny Ior �ourt and Multi ur�ose ioorn-Jur� � � �"�� Clerks;overflow is routinely in P � y � ' " Room, Teen Court,storage, % shared hallway and stairs. and files. � lIINNIEY S�I6(NT � RCNITECTS Functional Deficiencies - Court o Court public waiting room o Secure screening area into courtroom o Witness waiting room o Public attorney meeting rooms ��IMMI[Y 5�116EMi � � criicets 4 � 11/14/2011 Current Buildings _ RECO� o Police J � � � � �. ��5 - _._ ,� � E,,. �'� +q►� ^�. .,��, ` _ � _ �:� y � '� ....� � � r �r- ��' � .:f, . y . . ��.. __ Q No handicap accessible public window IR+�. .. �..�r-,_ -�'�"_ . _ ' -- _._ r�• �.� � +� �` . _ 1 • ' � Patrol Briefing also serves ��, _' �•�..� �,�� . as equipment/weapons ��,� storage and distribution. FilingiArchive boxes in work �- _ " . Current Buildings , � ,, o Police , � � � • `' , , • . � �� ._: . ..�;, ; ` _.�, it � _ � , �� ,� �; _ �� ' � . a�� A ,. � � Locker Room—other uses include Main Evidence Storage Space Patrol Files,and overflow storage area for SW,4T equipment ��INYIEY L�ICENT � � erii [ ers 5 ' 11/14/2011 Functional Deficiencies - Police o Lack of segregated circulation ■ Public (general, victim, and suspect) ■ Detainee ■ Staff o Public/victim interview space at Lobby o Juvenile segregation o Handicap access a Segregated file rooms ��IMMIEY S�A6ENT � � c � iTEcra Functional Deficiencies - Police ❑ Investigations ■ Segregated suspect and victim spaces ■ Detainee interview capabilities ■ Detainee/suspect toilets ■ Forensic workroom ■ War Room for major cases o Property & Evidence ■ Proper segregation of drugs, weapons, money for accreditation ■ Evidence drop/processing area ■ Secure after-hours drop location ■ Large item storage space ■ Expansion capability ��iMticr s�es�wr � � lNIiECTE 6 � 11/14/2011 Functional Deficiencies - Police o Crime Lab ■ Dedicated chemical and powder processing rooms o Patrol (Operations) ■ Conference space ■ Juvenile Holding ■ K-9 support space o Exercise Room o Storage ■ Lack of space to store quantity ■ Decentralized I�IMNItY 5�116EMT � � c � � Teera Functional Deficiencies - Police o Detention ■ Handicap access ■ Segregated movement ■ Quantity of Holding ■ Intoxilizer ■ Interview space ■ Kitchen/Laundry ■ Storage ■ Staff support spaces ■ Padded Holding ■ Visitation/Arraignment space ■ Public waiting ��IMNIEY S�R6EMT � � criTccra 7 11/14/2011 Current Buildings o Fire Admin/EMC occupy 3,100 SF at Central Station ■ Built in 1991 ��=�- -��- �. � `�'., �� : . � . .� � .� r � +� , .� _, , �, ., -. _ r,�, . �, '�� 1 ,�' 4 . " �'��,.. .�,,. y ; - � - '�� =' _ �``(. ,�. � s� � . �: � ��,. _. ._ . , .__._ _ __.____. � : �11NMlFY 5�116[MT � . - � � CMITfCT2 Current Buildings �, . , a Fire Admin/EOC occupy . , ��' 3,100 SF at Central �>�� 'i` __ � ��' Station � t_' �-� _ �i R ._ � � r , .�.t . , � . �� ' _ � �l�aining Room-� 3 �,er�E � 3s stor ac�� -'�' ' � � �� "�� volunteer workroom and EMS Su��l, locat�on �_��r, �-�i � i,-.� � ��' ,.#, �-' ��, �� ; � 0 ��I�s�"'7� �: � � �M �, �� ` � �' �� . �1�) •� ^' ^ �7►�. _ � Multipurpose Storage-Contams IT rack, � general supplies and Support Service � - Tech equipment and supplies that's distributed to staff. Fire Marshal s c�, c>office,plan review, ��i w M i c r S�1 6 E M T plans storage space. � � CNIiECTf 8 � 11/14/2011 Functional Deficiencies - Fire o Emergency Operations Center ■ Separate Operations Room ■ RACES room ■ Conference room/s o Storage ■ Lack of space to store quantity ■ Decentralized (at stations) ��IMMIEY Si116[NT A � C � IiECTi Staffing Analysis o Future Organization Structure ■ New staff to meet projected service needs ■ Final analysis of staff additions represents 5.5% (5,050 SF) of the total square footage needs �lIMMtFY 5�116fMT � � eriiEers 9 ' 11/14/2011 � .� { � � Review of Space Standards � � � � ,? �: SK•21 a Space sizes are defined by function. at��»,�,��^��<<„�� „M�,,r,��.. ,�,,q,,. , ", .. ,�' ' � „� _ . - ' • �'o, ro z ro s W$ 1 W$2 � ��ui arr� nrv.n a�u 1ev�n nm i WOtR SIn11ON p �� W�. � It mpi�SM� u.w.K,,.n WS 3 iS pit.w��CR, ip qlt.+tA 1 n. N[]Yc Slnl�\ . . ._ • • • -- a(1�pl�M � .� ' ' . ]2 VIt�M�lI[ � w5 4 Po a Po s WS 5 WS 5.1 �i a�.i , M�CKSIAiq� �K�fiA1N)\ W«�SI�IqV '� p .�q YI �(� Sb qlt�tu�l M qll.Atiu�l !U qlt �l�t 6s Wl�• !!Wl�.�w�ln_ �v��f p�x i Established Parking Needs o Each type of parking area was reviewed to accommodate the entire facility: ■ Visitors o Court ❑ General ❑ Training ■ Staff ■ City Vehicles ❑ Take-Home ❑ Shifting ■ Specialty Vehicles/Apparatus ��IYMIfY S�A6ENT � � CMIT [ CTS 10 11/14/2011 Initial Building Needs Municipal Court 12,691 SF Fire Administration/EOC/Training 20,452 SF Police 47,474 SF Support Buildings 7,456 SF Logistics/Evidence/Crime Scene 14,885 SF Detention 15,561 SF TOTAL 118,519 SF �tIMNIEY S�16EMi � � CNITECTt Initial Building Needs, continued . .. . . - . - . .. City I.T. Department 5,064 SF Public Safety Museum 2,440 SF Expansion of Dispatch(Euless add) 846 SF Initial Cost Estimate = $44,449,000 �IIMMiEI 5116ENT � • C � ITECTY 11 11/14/2011 Project Scope Analysis o Reviewed all departments for reductions ■ Fire ❑ Reduced Media/Conference Room ❑ Downsized Executive conference room and will utilize 2nd classroom for EOC Executive conference room ❑ Deleted EOC supply room and will utilize space in large A/V and storage room next to Operations Room ❑ Break Room reduced ❑ 800 SF of future addition in lieu of building the spaces now ■ Court ❑ Reduced courtroom size ❑ Reduced some offices and support spaces ❑ Reduced size of Court Waiting ��IMMIEY 5�116FMT � � c � iTEera Project Scope Analysis — continued ■ Training o Reduced Classroom capacity from 48 to 40 (2 classrooms) ❑ Deleted Police Physical Training Room ■ Police ❑ Reduced Patrol Briefing Room ❑ Deleted 1 interview room at Investigations ❑ Reduced number of showers/toilets/sinks at Female Locker ■ Detention ❑ Deleted Dayrooms ❑ Reduced Holding capacity ❑ Deleted Attorney Visitation—will use Public Visitation Room ❑ Deleted 1 padded cell ❑ Deleted Manager Office �RIMMIEY 5�116EYT � � CNITFCTS 12 . 11/14/2011 Project Scope Analysis — continued o Reduced Parking Structure in conjunction with staff reductions o Removed City Budgets from the Total Project Cost Cuts to this point result in $7.1 million in reductions o Additional cuts then included: ■ No City IT department at facility ■ No Dispatch expansion ■ No Public Safety Museum ■ Eliminated LEED considerations Total Cuts result in $10.9 million in reductions I�INNIEI S�ICFNT � / CNITEtTt Resultant Building Needs . . .. Municipal Court 10,140 SF FireAdministration/EOC/Training 13,150 SF Police 42,088 SF Support Buildings 6,936 SF Logistics/Evidence/Crime Scene 13,416 SF Detention 10,693 SF TOTAL 94,423 SF Total Square Footage reduction to base = 24,096 SF ��ir�ttr i��iEYT � � C � ITECTt 13 . 11/14/2011 SITE ANALYSIS Option A — Phase 1 _ �� _. � , �„�.� ; , � �,e p,m«�.u„��x1.,«�.,.,n�,4na , � � . , � � ' .�erN��nnr}nd 1 . ' � � �• i :M�w � �� i► ± 1'luv[ �LY�IMI I�1C!�l�IIId1SjIWt� � ,a..', .l._a` MAJI�(O�1�(I Yd fRi.l\(Ol k1�1 � -.-..�.,.f `r _�. PoM[c/(�!/laVi�IW LOynnCS Y�idr�. i _ �"` �x�t U+nu6A r�nu�{I�J�lnp. tt�t xrlMr qMg ha Mh►'. ` t XISI WC. Skx�nr,yyu„n„rrk.�.��.1�a�bM tACll I11' .'..�,_ w � ; \k1V J IlR � "' 7 � � � � ; i'd IIIIY w/ i IVI � �- � . s�: P�1kAING IINOW � ` . �� '' �- i . • �I ^ � �' � • � 14 . 11/14/2011 Option A — Phase 2 o,��AS Ko. � ��; ;�.;.� i o�„oN n , � ,,,�,�,�� .,�....,,......., �t � �z •'•• " ':,�.' ..�..�,. ..�,.�d a,,..,w P.. P j•�F ,� o � «. ... :�.�.::;"�� _ .. ....��.,.a � n► Y� Y ' 4 .. ... m rv�dn�. MKt/ � ��M�I�.ptt�Y -�i. � V..�1 .i.��.• v. .. YM�rob � �'" 1� � 'tW�wJ Y.., n,n�.q .' ; o....<m�v�4� � ��i.�� 5 , ��+.�..� Mun w x.a _ � ! � in..�ooY�r.a�a Y � "`'t i�' .._....� t� ` .�'�„��. ., ,,.,�. ,:',;`�% '�*, .•.;: . . .;� ' AASH ST. .� I � . r �".!4' ".� .. � , � a•r- . Option A Development - $ 33,366,000 T�,� j� i , � � ��. �� -� .. � ' " �� - _ .,_..�u. .,�,.� y.._:� ....t� :�i:,.. ....,.. � ' ;___ `�:.�;� . "`,- +II, o.uusRu �Li:�..:::.'.� OPTIONA �i��.,,�M � ' `,7 � ._._ � ��,.. , • , ,., ..., -- ,' 1� .�+r• wt .. _ .. .�� ,a �l � ' �_ � � �i s� '-.7..._... •• �� .....,�.-.�.... .W �� .� � .. ..��r. . .... �� _ .�` '.�o� .. �} .��i� � .•1:� .�..� � ILWISI'••� +*.. � 15 � . 11/14/2011 Total Cost of lots Total Cost of lots across Pine St. across Church St. (TCAD values) w '"�� (TCAD values) �1.�.Ol'IG F _$607,390 ' _$740,000 o,�.�..• � " ?�� ia. V � �i � � _ „ ,,,� _ ' -> � �` �-,,. � � � I ``"t.oa - .��t N �c � �... ` _ , — eeoerRn owHto er arv ntarocrv — worcrTr rnvNco er on*as nor c�vs�u[R[u Wllll POf[NfAll(OR[X�Ni51pN O ��NOl!. Option B — Phase 1 DAILAS RD. }{J� �� '�� i OPTION B �n� , '�T� � � + "' ��" " -* ��..�, � _ - � ��F� � '}4��F� ..�,�..,,.w.,.. � • '1k � : �. � •�� . ,� i �:,.-�.....�..� � , „ _ � 5 j. � ,* � �� s �m si�uc�u�iur+itr:rv�. ; . ... r0a57,vr;YOx[ - : -�y c.s � ylEyfl � � IMfi� � �-�'�� "r�"�r��,�r.� tie K..�.. �f� � i�J. ,� � . � "3 -'"`_ _� � fi� . � 'I� NASH 5T. �, ;� � `_. _._. tt.� i�_l..i_.—_��.�w I -.. 16 . 11/14/2011 Option B — Phase 2 Dutns en. � OPTION 8 ��. -� �. . � � ��s��,_., _ � �a.....,... �,�:�,<�� .a... a��asa'a �►f� � •l�+1{: �� axne.c � ��'^ iw�.i . �a�r r,cosi . r . ' . � ::iwi i. a . � °C :+ro�a,i v p 4;� . � T � � _ �. ��..aa..�o � -.��"� . � � � r ..�.�. uVc i�r�.a.....n.o.«. rrK�ri��- I � ximurvc �l � m s�vur,�u�wr�U:.rc�G � rai's�Nnsic}nu 3 � � �:rnu ,'.� . „�,�,�,,., �-Aa��ad u , ....� � :inn �i�l � dwo.:.,.�,;r >u�.. �u�twnca+ I7�' 7 . :xra�r. �, I S f � . � ..... .I�lVll I f� Vp(ID rou1 S� '. I �� cd�a4e t��un,o.�� - , `.'� . � � ��.:. .�",. :t. � ;� :r�,► K�.. Option B — Phase 3 DAllnS RD ....�_ -� , :-� j OP710N B ` �� t�•�� ,�.��.'e:ti � �11 LI�,� `.. . , � �' w..prA.wei.� - .�... r1L'�.it�: .� fa �.��,��; `� i� �B L U�� a - �M.,,,..,...�... �... � : -Ri.0 uini E� _ �� n oe � eo t� � �,,,, �- • C11R11Yvnrl 11 / 11 •y m• y �� IfVil � U� S� Y �'tV_�___..1 ��' �p /�] !tl4Y�i�n�l.e };- 7�. _��;�cimalN � � ''�_ � .�a.�.wY�w.ti a.e.F. � � � I� II� � Y �nlan�rw�w�nwn�. J � ._.I R%R�,�i¢�, .�i. � � tiwx�.wN�I+Yn•V4� .._ I I 1(ll N�n I��..i�1Y �� PM � m SI[tlC�ULtU11RKM: � �..��nr�.I • (ORS7Af{15[CUY[ �I � iiNlt �� Il (a� N �w�.��W.w+� �- — :tiYu `' , i�i M1 F� w. rw � lr�^ ` c � �� u[i[ntW� � � � : �. .._. . c � �L .y� �� I�n� I �. ¢ _- nnn ' � I i vru�e�r v � :. � , n .�..s...., �; ' —��tUll tWtn ��1�4,1�� 0 I C+ ! Il. - '�" " \\� �' .. =� � '��,.�a�� ! .I. :�- er� ♦ �..rwti I 17 . 11/14/2011 Option B Development - $ 33,492,000 �.,-,,___ - , _ ._ �. � •'� R - �� –�._ G • " ��• {� ' "� � � = '. �' �,�, � }�/. � _ C� Mu.0�u ►.��-� p110N B � �� ^/. �r � _'�� $.-�11:�� Y�^ • i T •. � 1 a !"_ '� e i�� as e e � : ._—^-_ ; ' �� r�i r� � : ,.... � oa� � o ouu � si -•-- �.� � n a ■ • s,■ �: , +'�'�-- ..� =�.- _u�, _ �_ _.... a,�a.e �� _ ��"�` ; 1'Yj�' _• ___c— , _'� � _ = �_ � '�� 1N� �. : �,;�,,• _ ,. �Yp:�:"r . ....-- _ . . .-�� . � _.__'_ i „ t P � _�.�S��d � , '� = _'_� ��' � - �,::.�. �� .. _��- � ��., ..._ _ _ Pt ....._ ��:��^ f-� ..._. "`� _ � Comparison of Options � �� A Existing Yes(3 levels No $33,366,000 below) B Existing +across Yes(2 levels Yes $33,492,000 Pine above) Conclusion: 1. Option A is$126,000 cheaper, but there is no off-site cost allocation for parking provided during construction for city staff, public, and construction parking as well as construction staging. 2. Option A has many compromises to internal flow/relationships compared to Option B. Option B allows more first floor access points for detention, logistics, public functions. 3. Option B appears to be the best option for development. 18 . 11/14/2011 Recommended Option — Option B , ... o,�,�us Ro. � __.�- �4. OPTiON B •� .��,t� � �-':�,�:ti • ,, � � vw�<..pf�rv�.. � Y k r�.., iousricsi • . ��.ww a (v�Hr+ci i m � .�,u x�.� � Q� �8 L D;i '� �; �.�..aP..� ��. G noe oen ; • «�� m: a caRr„�...�� . d �� :��F� �� vv , i � n oeu_��__1!:` �, � • ::aU(IM1It�$�...��id �1 � . I�.v� r.W��+rd�u�b -1-� � �1. Y� o�w+.n ','� . .._I'�'.. �T" .. V , ukwc.n.w..ww.rwe J _ r POIICE Illl(I 7WVnl:: j � ,„�'`. 1 I IOC 9VIl(HNG =e �pMo�j �� m S1RUCfVIIlU I�iK��G � ; ' L� FOR 51.1%/SiCVR[ �I�j � �lfVEIS V �� I h`.NYI Mld 5f R�v�..un�...w 1r - :��: Y.i�r.T.�w�m yp�P�i _ �w�i.; _. ' Iv+ . : G � � �onrwr�m 7 j`y9 euoir:c � ,�— ci. � sI� � a ._ a � �- � nnn ' "� .,��.�„ � , " .,,.�, �ke. m � N.�all rrtn ra�ct +r * t u \ � � UI .L� ..0 � � ,,, � � .�..._ �: � � N�SH � �, I i Budget Assumptioils o Schedule ■ 1/2012 — Design start ■ 1/2013 — Construction bid ■ 4/2013 — Construction start ■ 8/2015 — Substantial completion ■ 10/2015 - Occupancy a Phasing — 3 phases of construction o Land costs based upon appraised value plus 25% a Building Exterior — building image to match historical downtown ��M��[r 5��6ENT � � C � IifCTS 19 . 11/14/2011 Budget Components Police 'Police Facility `Land Parking 'FirelTraining 'Court *Detention Final Total 519,245,000 5870,000 $1,919,000 $4,223,000 a3,406,000 $3,829,000 s33,492,000 o Cost of Components include: ■ Materials Testing ■ Construction costs ■ Phasing general conditions ■ Contingencies ■ Furniture, Fixtures, & Equipment ■ Professional Services ��i��iEr s��c[rr � � CMITfCTt Studied departments not included in the current project budget COST ITEM $1 ,390,000 o City IT department $ 720,000 o Public Safety Museum at front lobby $ 265,000 o Dispatch expansion to add City of Euless $ 693,000 o LEED enhancements $ 235,000 o Central plant for mechanical system ■ Lower maintenance costs ■ 7 year utility savings payback i II I N t l E Y S�II 6 F M 1 � � C � ITECTS 2� . 11/14/2011 Decision Points �. Utilize central plant mechanical system to achieve maintenance and energy savings (7 year payback)? 2. Is LEED certification desired? ��IYNIEI 5�116EN1 � � c � irEeTs THANK YOU � GR,APEVINI' �� . �tIMMlE1 S�ICENT � j�/ / � C � IiECTi �.___ 21