HomeMy WebLinkAbout2020-05-28 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, MAY 28, 2020 AT 4:30 P.M.
TELECONFERENCE
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
In accordance with Orders of the Office of the Governor of the State of Texas, the
Grapevine Housing Authority will conduct the meeting scheduled at 4:30 pm on May
28, 2020 by teleconference in order to advance the public health goal of limiting face-
to- face meetings (also called " social distancing") to slow the spread of the Coronavirus
COVID- 19). Board Members may attend the meeting in person or by phone.
There will be no public access to the Grapevine Housing Authority Office.
The meeting agenda and the agenda packet will be posted online at www.
grapevinetexas.gov. The public toll-free dial -in number to participate in the telephonic
meeting is 1-210-469-4097. The audio conference PIN is 427 435 707 #.
The public will be permitted to offer public comments telephonically as provided by the
agenda and as permitted by the presiding officer during the meeting. Starting at 3:00
pm on Wednesday, May 27, citizens can submit a Citizen Appearance request form
from the City's website at https:www.grapevinetexas.gov/89/Agendas-Minutes. During
the meeting, the names of those that have submitted a form will be called on to speak
in the order the forms were received. The deadline to submit requests will be 3:00 pm
on Thursday, May 28.
A recording of the telephonic meeting will be made, and will be available to the public
in accordance with the Open Meetings Act upon written request.
CALL TO ORDER: 4:30 p.m.
CITIZEN COMMENTS
Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by completing
a Citizen Appearance Request form with the Executive Director. A member of the
public may address the Board of Commissioners regarding an item on the agenda
either before or during the Board's consideration of the item, upon being recognized
by the Chair of the Board or upon the consent of the Board. In accordance with the
Texas Open Meetings Act, the Board is restricted in discussing or taking action during
Citizen Comments.
2. WORKSHOP
Board to discuss the By -Laws of the Grapevine Housing Authority regarding Article III
— Meetings.
REPORT OF THE EXECUTIVE DIRECTOR INFORMATIONAL ONLY
3. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through May 25, 2020
NEW BUSINESS
4. Consideration of the minutes from the April 23, 2020 meeting and take any necessary
action.
5. Consideration and approval of Resolution No. 20-05 to adopt the 2020 COVID-19
Budget and take any necessary action.
6. Consideration and acceptance of the March and April 2020 monthly financial
statements and take necessary action.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on May 22, 2020 by 4:30 p.m.
J ne verett
Executive Director
State of Texas
County of Tarrant
City of Grapevine
In accordance with the Orders of the Office of the Governor of the State of Texas, the Board of Commissioners of the
Grapevine Housing Authority meeting was held by telephone. All Commissioners attended by telephone.
Members of the public were invited to participate by telephone by a number posted on the agenda.
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 28th day of May
2020 by telephone, with the following members present to wit:
Linda Troeger
Bonnie McHugh
Karen Rice
Ethel Anderson
Teri Rhodes -Cantu
Chair
Vice -Chair
Finance Officer
Resident Commissioner
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell City Council Liaison
Greg Jordan CFO City of Grapevine
Jane Everett Executive Director
CALL TO ORDER
Chairperson Troeger called the meeting to order at 4:30 p.m.
Item #1. Citizen Comments
Beginning at 3:00 p.m. on May 27, citizens were able to submit a citizen appearance request form on the City's
website. Requests were received through 3:00 p.m. on May 28.
No requests were received prior to the meeting. Chairperson Troeger allowed anyone on the phone to speak. There
were no citizens on the phone.
Item# 2. The Executive Director presented to the Board the By -Laws of the Grapevine Housing Authority regarding
Article III — Meetings. The Executive Director outlined the various types of meetings and the Board asked questions
regarding the meetings. No action was taken.
Item #3. Reoort of the Executive Director (Informational Only)
A. Rent Delinauency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through May 25, 2020.
B. Capital Funds Reoort and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects. The
remaining 2018 Capital Fund money will be spent in June.
C. Reoort of Public Housing Activity and Issues
There was a grease fire on Scribner Street. No one was hurt and there was very little damage. The
Grapevine Fire Department responded quickly.
NEW BUSINESS
Item #4 - Consideration of the minutes from the A ril 23 2020 meetincl and take any necessary action.
The Board was provided the minutes from the April 23, 2020 meeting for approval.
Commissioner Rice moved and Commissioner McHugh seconded to accept the April 23, 2020 minutes as presented.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item #5 — Consideration and aogroval of Resolution No 20-05 to adopt the CARES Act Funds Budget and take
necessary action
On March 27, 2020 the President signed the Coronavirus Aid, Relief, and Economic Security (CARES) Act. HUD's
Office of Public and Indian Affairs (PIH) awarded $21,005 of supplemental operating funds to the Grapevine Housing
Authority. The Board was presented with the budget for the $21,005.
Commissioner Rice moved and Commissioner McHugh seconded to approve Resolution No. 20-05 to approve the
CARES Act Funds budget.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item #6 - Consideration and acce tance of the March and April 2020 monthly financial statements and take
necessary action
The Board was presented with electronic copies of the March and April 2020 monthly financial statements.
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to accept the March and April 2020 monthly
financial statements.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
ADJOURNMENT
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed. Meeting adjourned at 4:52 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 25TH DAY OF JUNE 2020.
APPROVED:
L
Linda Troeger, Chair
ATTEST:
ane verett
Executive Director