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Home My WebLink AboutItem 05 - Sprayground 'I IIEM MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER BIZ MEETING DATE: MARCH 6, 2012 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A SPRAYGROUND FOR DOVE PARK THROUGH AN INTERLOCAL PARTICIPATION AGREEMENT WITH THE LOCAL GOVERNMENT PURCHASING COOPERATIVE (BUYBOARD). RECOMMENDATION: City Council to consider approval of a resolution for the purchase of a sprayground for Dove Park from T.F. Harper and Associates through an interlocal participation agreement with the Local Government Purchasing Cooperative (Buyboard). FUNDING SOURCE: Funding for this purchase is currently available in account 121-48850-312-12-000012 (Council Quality of Life) for the amount not to exceed $353,387.00. BACKGROUND INFORMATION: This purchase will be made in accordance with an existing interlocal participation agreement with the Local Government Purchasing Cooperative (Buyboard)as allowed by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program. Bids were taken by the cooperative and a contract was awarded to T.F. Harper and Associates under contract number 346-10. The interlocal participation agreement satisfies all bidding requirements under the Texas Local Government Code and was evaluated by the Parks and Recreation Department for meeting specifications and insuring it provides the best value to the City. A copy of the quote is attached. Spraygrounds were recommended in Parks& Recreation Master Plan approved by the Council in May of 2011. Staff recommends approval. KM/BS rwdl nmmgN Ily IF QUOTE 03 11�tad j" I�n ih roan re II ,�� mC ° iuiuftI IIII '« -. , na, A '^ 7 TO: Grapevine PARD DATE: February 27,2011 Attn: Kevin R.Mitchell Contract#346-10 QUOTE#:022712-115-tfh Address: P.O.Box 95104 For purchase thru 6uyboard please fax Grapevine,Texas 95104 your purchase order and signed quote to Phone: 817-410-3347 Buyboard and T.F.Harper&Associates LP Fax 817-410-3051 to insure compliance&receipt Email: kmitchel A-c rapevinetexas.po of your order. QTY DESCRIPTION OF EQUIPMENT UNIT PRICE TOTAL COST I Waterplay#CO2-070-Mega Soaker,SS 1 Waterplay#CO2-035-Spiral,SS,5" 1 Waterplay#CO2-132-1-Spy Storm,SS I Waterplay#CO2-299-Fun-Breila,SS,Toddler Area I Waterplay#CO2-559-Magnif Eye Spray,SS,Toddler Area I Waterplay#CO2-570-USO,SS,Toddler Area I Waterplay#CO2-134-Team Blaster-Straight Loop 2 Waterplay#CO2-263-Splash Blaster-Swoop Loop 2 Waterplay#CO2-243-Ground Spray,Tower Spray 2 Waterplay#CO2-245-Ground Spray,Buttercup,Toddler Area 2 Waterplay#CO2-251 -Ground Spray,The Wave 2 Waterplay#CO2-271 -Ground Spray,Split Spurt 2 Waterplay#CO2-257-Ground Spray,Tulip,Toddler Area 2 Waterplay#CO2-255-Ground Spray Mop Top I Waterplay#CO2-182-Group Volcano,SS I Waterplay#EST-07297-Custom Action Plate wl Graphics,Toddler Area I Waterplay#CO2-074-Activator,SS,Power Play I Waterplay#ECP-18-WaterWise E-18 Controller I Waterplay#0000-0923-Wall Mount Manifold, 18 Valve,4"Header with enclosure 4 Waterplay#DRA-00008-Drain, 12",6"Outlet I Waterplay#ECU-01 I Controller Reprogram,E Series Customer to Provide.- Power,Water&Sewer Line to 10'from Edge of Splashpad Power Needed: 120V Power for Control Panel Water Needed: Minimum 4"Water Line Freight on Above Equipment Normal Installation on Above Equipment I Shade canopies installed I Concrete&siitewoork per plans I New Fencing Sub-Total $360,337.00 Buy Board Discount ($6,950.00) TOTAL $353,387.00 Dove Park 22312.:d5 "us w 'rw a rcm '�" a wn "I ". 107 mil Cm 7 5 a Zµ44(&'.aU 7a)? r« 'w CA or Ewe i 15 of 45-1 22 Page 2 of 4 THIS QUOTE IS VALID FOR 30 DAYS FROM DATE LISTED ON QUOTE NOT INCLUDED: Sales Tax,Permits/Bonds/Fees(if required),Sealed-Engineered Drawings/Calculations,Site Work in Excess of Normal installation(example: site prep-excavationrnfill,concrete slab,french drains,excess rock removal) Any mstaitation cnarges quotea are oasea upon a sou work site knot rocky)tnat is ireety accessmie Dy truck,no tenctng,treenanascaptng or utility obstacles,etc,),and level(+/- 1-2%max slope). Any site work not expressly described is excluded.Landscape timbers are not warranted. All underground utilities must be located and clearly marked before any work can begin.Installation of all products(equipment, borders,ground cover,amenities)are as quoted and approved by acceptance of quote/drawings. The installer is not responsible for any damages or re-work resulting from after-hours events or activities during the work in progress period. The customer is responsible for maintaining the integrity of completed installation work until components have seated and/or cured(concrete footings,etc.). Payment Terms: 50%due with signed quote, Balance due upon completion of work Estimated Delivery&Installation: 12 to 15 weeks after receipt of order. Accepted by: Date: P.O.#(if applicable): PLEASE ISSUE PURCHASE ORDER IN VENDOR NAME OF T.F.HARPER&ASSOCIATES.LP Thank you for giving us the opportunity to quote this equipment. Tim McIntyre,Sales Representative PLEASE DATE,SIGN&RETURN Mba' �1'��-+";'f,Ni P°� rr�'° �� ?"••"I�y�.,� WyG W�;,�"uJ� 91;"ti�� NC., ",�w u11�,��,�'"n�i NeY � . � �� x "12.441 a.l°� �Dove Park22312.x1s 4 � ?u� J�6kjl ID RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A SPRAYGROUND FOR DOVE PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into a Cooperative Purchasing Program Agreement with other qualified entities in the State of Texas; and WHEREAS, the Local Government Purchasing Cooperative (Buyboard) is a qualified purchasing cooperative program as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Grapevine,Texas has established an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard)and wishes to use established contracts meeting all State of Texas bidding requirements; and WHEREAS, the Local Government Purchasing Cooperative (Buyboard) has established a contract with T. F. Harper and Associates, contract #346-10, for park, recreation and field lighting products and installation; and WHEREAS, the City of Grapevine Parks and Recreation Department has a need to purchase a sprayground for Dove Park. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of a sprayground for Dove Park from T. F. Harper and Associates through an Interlocal Agreement with the Local Government Purchasing Cooperative (Buyboard) for $353,387.00. Section 3. That the City Manager, or his designee, is authorized to take all steps necessary to consummate the purchase of said products and services. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of March, 2012. APPROVED: ATTEST: APPROVED AS TO FORM: RES. O. 2