HomeMy WebLinkAboutItem 11 - Shelter for Oak Grove Ball Field Complexi r'E:M # /1'
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 18, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
SHELTER FOR OAK GROVE BALL FIELD COMPLEX
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a shelter for the Oak
Grove Ball Field Complex from InSite Amenities through an interlocal participation
agreement with the Local Government Purchasing Cooperative (Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 174 - 74015- 063 -000 (infield
replacement) for the amount not to exceed $23,474.25.
BACKGROUND INFORMATION:
This purchase will be made in accordance with an existing interlocal participation agreement
with the Local Government Purchasing Cooperative (Buyboard) as allowed by Texas Local
Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the cooperative and a contract was awarded to InSite Amenities under
contract number 346 -10. Parks and Recreation staff reviewed the contract for specification
compliance and pricing and determined that the contract would provide the best product
and pricing for meeting the needs of the City. The Cooperative Purchasing Agreement
satisfies all bidding requirements under the Texas Local Government Code.
This purchase is for the addition of one shelter at Oak Grove Ballfield Complex. This new
shelter will match all existing shelters at the complex. The shelter will be placed over the
group BBQ cooking area.
Staff recommends approval.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
SHELTER FOR OAK GROVE BALLFIELD COMPLEX
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation
Agreement with the Local Government Purchasing Cooperative (Buyboard) and wishes to
use established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) has
established a contract with InSite Amenities LP, contract #346 -10, Parks & Recreation
Equipment/Field Lighting Products & Installation; and
WHEREAS, the City of Grapevine Parks and Recreation Department has a need for
a new shelter at the Oak Grove Ballfieid Complex.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a shelter for the Oak Grove Ballfield Complex from InSite Amenities LP through an
Interlocal Participation Agreement with the Local Government Purchasing Cooperative
(Buyboard) for an amount not to exceed $23,474.25.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of September, 2012.
APPROVED:
ATTEST
APPROVED AS TO FORM:
RES. NO. 2