HomeMy WebLinkAboutItem 21 - Microsoft SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
•ORUMBELOW, CITY MANAGER i�\
MEETING DATE: MAY 20, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
MICROSOFT OFFICEPROPLUS ENTERPRISE SOFTWARE
17��iT►�1T1�1�7_��[�7��
City Council to consider approval of a resolution for the purchase of Microsoft
OfficeProPlus enterprise software from SHI Government Solutions, Inc. through a
contract established by the State of Texas Department of Information Resources (DIR)
Cooperative Contracts Program.
FUNDING SOURCE:
Funding for this purchase is currently available in account 325- 44540- 101 -14 -0030
(Professional Services) in the amount not to exceed $82,225.00.
BACKGROUND:
This purchase will be made in accordance with a contract established with SHI
Government Solutions, Inc. by the State of Texas Department of Information Resources
(DIR) Cooperative Contracts Program. Purchases through this program are authorized
under Texas Local Government Code, Chapter 271, Subchapter D and Texas
Government Code Chapter 2054, Section 2054.0565 (b).
Bids were taken by the cooperative and a contract was awarded to SHI Government
Solutions, Inc. The Purchasing and IT staff reviewed the contract for specification
compliance and pricing and determined that the contract would provide the best service
and pricing for meeting the needs of the City.
This purchase request is for the final payment for Microsoft Office 2010 on a Microsoft
Enterprise Agreement. Starting in 2015 we will be paying for Software Assurance
(Microsoft's name for software maintenance) and the amount will be a percentage of the
value of the software.
Staff recommends approval.
JJ /BS
5/14/2014 8:40:35 AM
RESOLUTION NO. lyj /(V 6SoFT
So ,F7LJA -05
IN Iwo NO
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271,
Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to
make purchases under a state contract therefore satisfying any state law requiring local
governments to seek competitive bids for the purchase of the item; and
WHEREAS, the State of Texas Department of Information Resources (DIR)
Cooperative Contracts program is a qualified purchasing program; and
WHEREAS, the City of Grapevine, Texas can participate in the State of Texas DIR
Cooperative Contracts Program through membership in the Program and wishes to utilize
the contract meeting all State of Texas bidding requirements; and
WHEREAS, the State of Texas DIR has an established contract #DIR -SDD -2503
with SHI Government Solutions, Inc. for IT Products and Related Services; and
WHEREAS, the City has a need for Microsoft OfficeProPlus enterprise software.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
with SHI Government Solutions, Inc. for Microsoft OfficeProPlus enterprise software for an
amount not to exceed $82,225.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said Microsoft product.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of May, 2014.
_sage -1w"D
ATTEST:
FAI W W :1• Ala
RES. NO. 2