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Home My WebLink About2020-06-16 Joint Meeting CITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, JUNE 16, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council will conduct the meeting scheduled at 7:30 pm on June 16, 2020 in the Council Chambers at 200 South Main Street, by telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). The Mayor and Members of City Council may attend this meeting in person. There will be no public access to the location described above. The meeting will be livestreamed on the City's website at www.grapevinetexas.gov. This supplemental written notice, the meeting agenda, and the agenda packet are posted online at www.grapevinetexas.gov. The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The audio conference PIN is 122 374 754# The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Starting at 5:00 p.m. on Monday, June 15, citizens can submit a Citizen Appearance request form from the City's website at https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those that have submitted a form will be called on to speak in the order the forms were received. The deadline to submit requests will be 5:00 p.m. on Tuesday, June 16. A recording of the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. 6:45 p.m. Dinner— City Council Conference Room 7:15 p.m. Call to Order of City Council Meeting — City Council Chambers 7:15 p.m. Executive Session — City Council Conference Room 7:30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 7:15 p.m. — City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Duff O'Dell JOINT PUBLIC HEARINGS There were not any items submitted for Planning and Zoning Commission consideration. Therefore, the Planning and Zoning Commission will not meet. CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 4. Consider a contract with the Global Biorisk Advisory Council (International Sanitary Supply Association)to obtain the GBAC STAR Accreditation designation, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City City Council June 16, 2020 Page 2 Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider the renewal of an annual contract for safety supplies with WW Grainger Industrial. Chief Financial Officer recommends approval. 6. Consider the renewal of an annual contract for EMS billing services with Emergicon, LLC. Fire Chief recommends approval. 7. Consider a contract for the design of intersection improvements at Bass Pro Drive and State Highway 26 with Kimley-Horn and Associates. Public Works Director recommends approval. 8. Consider the renewal of an annual contract for generator maintenance with Loftin Equipment Company. Public Works Director recommends approval. 9. Consider the minutes of the June 2, 2020 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on June 12, 2020 by 5:00 p.m. GRApF 0 -~ 'y I Tara Brooks, TRMC, CRM L i s � �a City Secretary Y This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council June 16, 2020 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were either present in person in the City Council Chambers, Second Floor, 200 South Main Street or by telephone. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 16th day of June, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibs Matthew C.G. Boyle Tara Brooks City Manager Assistant City Manager Assistant City Attorney City Secretary Note: There were no items submitted that required consideration of the Planning and Zoning Commission, therefore the Commission did not meet and there were no public hearings. '.all to Orr pr Mayor Pro Tem Darlene Freed called the meeting to order at 7:15 p.m. Item 1. Executive Session Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:19 p.m. Mayor Tate joined the meeting at 7:19 p.m. The closed session ended at 7:30 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:34 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Duff O'Dell delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments Beginning at 5:00 p.m. on June 15, citizens were able to submit a citizen appearance request form through the City's website. No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone to speak. There was no one on the phone who wished to speak. NEW BUSINESS Item 4. Consider a contract with the Global Biorisk Advisory Council (International Sanitary Supply Association) to obtain the GBAC STAR Accreditation designation, and take any necessary action. Convention and Visitors Bureau Deputy Executive Director Brady Closson presented this item to Council. The GBAC STAR Accreditation designation is an outbreak prevention, response and recovery accreditation. The contract with the Global Biorisk Advisory Council will not exceed $26,000. The CVB's goal is to have all Grapevine hotels, resorts, attractions, Grapevine Mills Mall public spaces, CVB facilities, Historic Main Street public spaces and Grapevine Main Plaza accredited. City Council June 16, 2020 Page 2 Deputy Executive Director Closson answered questions from Council. Motion was made to approve the contract with the Global Biorisk Advisory Council to obtain the GBAC STAR Accreditation designation. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Sharron Rogers requested item 7 be removed from the consent agenda. This item was considered following the vote on the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 5. Consider the renewal of an annual contract for safety supplies with WW Grainger Inrli ictrial Chief Financial Officer Greg Jordan recommended approval of the annual contract for safety supplies for an estimated amount of $20,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 6. Consider the renewal of an annual contract for EMS billing services with Emergicon, LLC. Fire Chief Darrell Brown recommended approval of the annual contract for EMS billing services in an annual estimated amount of $75,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council June 16, 2020 Page 3 Nays: None Approved: 7-0 Item 8. Consider the renewal of an annual contract for generator maintenance with Loftin Equipment Company. Public Works Director Bryan Beck recommended approval the annual contract for generator maintenance for the City's ten lift station generators for an annual estimated amount of $18,200. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the minutes of the June 2, 2020 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 7. Consider a contract for the design of intersection improvements at Bass Pro Drive and State Highway 26 with Kimley-Horn and Associates. Public Works Director Beck recommended approval of the contract for the design of intersection improvements at Bass Pro Drive and State Highway 26 for an estimated amount of $166,800. The improvements consist of an additional southbound left turn lane along State Highway 26 to eastbound Bass Pro Drive and a northbound right turn lane along State Highway 26 to eastbound Bass Pro Drive. Director Beck answered questions from Council. Council discussed this item. City Manager Rumbelow requested this item be tabled to a future meeting. Motion was made to table the contract for the design of intersection improvements at Bass Pro Drive and State Highway 26 with Kimley-Horn and Associates. Motion: Rogers Second: Coy City Council June 16, 2020 Page 4 Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 (to table) ADJOURNMENT Motion was made to adjourn the meeting at 7:56 p.m. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th day of July, 2020. APPROVED: M. William D. Tate Mayor ATTEST: GRAPE 0 ' v� im Tara Brooks wti i City Secretary ��.� ,%J& City Council June 16, 2020 Page 5