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HomeMy WebLinkAboutItem 16 - Minutes11I ° " ° °EIIII �. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of September, 2012 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks Assistant City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:15 p.m. ITEM 1. DISCUSS RECYCLING PROGRAM SURVEY City Manager Bruno Rumbelow presented a timeline of discussions regarding recycling and the solid waste contract since October 2009, including the roll cart pilot program that began in November 2011. Mr. Rumbelow introduced Ms. Andrea Thomas from National Service Research, who discussed the options for surveying the price sensitivity of residents regarding the recycling options. After discussion, it was the consensus of Council that Staff place an item on the September 18, 2012 Regular Session agenda to vote on moving forward with the survey. There was no formal action taken by the City Council. ITEM 2. CONVENTION & VISITORS BUREAU DEPARTMENTAL UPDATE Executive Director Paul W. McCallum presented Council with options for use of the Wallis Building, including a traveling exhibition facility associated with the Smithsonian Institute, leasing the space for an art gallery or leasing the space for retail uses. 09/04/12 After discussion, it was the consensus of Council that Staff explore the gallery and retail options and also options for hospitality education. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:14 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of September, 2012. ATTEST Jodi C. Brown City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of September, 2012 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:14 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Value, lease, or purchase of real property relative to Public Safety Building pursuantto Section 551.072, Texas Government Code; (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 09004112 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:23 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of September, 2012. ATTEST, Jodi C. Brown City Secretary K APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the day of September, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr.. City Attorney Tara Brooks Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Pro Tern C. Shane Wilbanks delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MS. MARY MCLERRAN Ms. Mary McLerran, 501 Turner Road #218, expressed her appreciation to Council for including the seniors in the new Community Activity Center. She asked that Council include a kitchen to provide nourishing meals for the seniors. ITEM 1. PRESENTATION, ONCOR ENERGY CONSERVATION GRANT Mr. Don Perfect from Oncor Electric Delivery described efforts that the City took to install energy efficient lighting and air conditioning units at the Community Activities Center and Library. These changes resulted in a decreased electrical demand of 47KW and 130 kilo watts annual. Mr. Perfect presented Mayor Tate with a check for $50,000 for the City's energy conservation efforts. 09/04/12 ITEM 2. PROCLAMATION, BLOOD CANCER AWARENESS MONTH Mayor Tate presented a proclamation declaring September as Blood Cancer Awareness Month to Ms. Regina Rockwood with The Leukemia and Lymphoma Society. ITEM 3. PRESENTATION LAKE GRAPEVINE RUNNERS AND WALKERS RUNNER FRIENDLY COMMUNITY ' Ms. Kathryn Gleghorn, President of the Lake Grapevine Runners and Walkers, announced that the City of Grapevine had been named a Runner Friendly Community by Road Runners Club of America and thanked the City for their support of runners and walkers in the community. ITEM 4. PRESENTATION, LAKE GRAPEVINE RUNNERS AND WALKERS, WATER FOUNTAIN AT HORSESHOE TRAILS PARK Mayor Tate presented Ms. Kathryn Gleghorn, President of the Lake Grapevine Runners and Walkers, a plaque thanking the group for their donation of a water fountain at Horseshoe Trails Park. ITEM 5. PRESENTATION, 26TH ANNUAL GRAPEFEST Mark and Sonya Terpening, the Chairpersons of the 26th Annual GrapeFest, invited Council to attend this year's event —A Wine Experience. There will be an Italian Car Fest and the GrapeFest golf classic the week before the event. During GrapeFest (September 13 — 16) there will be a Vintners Auction, Bubbles and Baubles, People's Choice Wine Tasting Classic, Champagne Terrace, Wines of the World, Texas Wine Tribute Dinner, live music, and a culinary pavilion. Mr. and Mrs. Terpening also thanked the 1,800 volunteers, sponsors and the City for their work to make this event a success. ITEM 6. PRESENTATION WEST NILE VIRUS Parks & Recreation Director Doug Evans gave an update on the City's plan of action on the West Nile Virus. Mr. Evans reported there have been two new cases of West Nile Virus, but no new positive mosquito pools since the last Council meeting. Tarrant County has noted a downward trend for the past several weeks. The City has met with the City of Euless and has a plan to use their equipment and Staff for targeted ground spraying if there is a future need. City Manager Rumbelow noted that Staff will continue to monitor the situation and if it determines that there is a need for ground spraying an item will be brought to Council to make the final decision. RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. 2 09104 {12 ITEM 7. PUBLIC HEARING, FISCAL YEAR 2012 -2013 BUDGET Mayor Tate declared the public hearing open. City Manager Bruno Rumbelow presented the proposed budget for Fiscal Year 2012 -2013. The proposed budget reflects a slight tax decrease, new positions spread out through all funds, a merit increase of 3% for non - public safety employees and a step increase of 5% for public safety employees. All fund balances are healthy. The City will continue to use cash funding to pay for capital items with the exception of a fire aerial truck, CCPD and golf capital items. The Quality of Life fund has a fund balance of $10 million with an annual transfer of $3 million. This year, this fund will pay for the Dove Pool renovations and bathhouse and a new playground to replace Casey's Clubhouse. The budget contains fund expenditures in the following amounts: General Fund Municipal Court Technology Fund Convention & Visitors Bureau Fund Stormwater Drainage Fund Crime Control & Prevention District Fund Lake Parks Special Revenue Fund 4B Economic Development Fund Debt Service Fund Utility Enterprise Fund Lake Enterprise (Golf) Fund General Permanent Capital Maintenance Fund Permanent Street Maintenance Fund Community Quality of Life Capital Project Fund Convention & Visitors Bureau Capital Projects Fund Capital Equipment Acquisitions $56,639,937 39,910 20,620,973 2,863,088 13,223,004 1,753,462 8,327,728 10, 733,150 22,622,991 3,446,099 1,251,000 1,558,000 5,756,750 660,000 5,191,190 Mr. Rum below stated that final action on the budget will be taken at a special meeting on September 11, 2012. Mayor Tate invited guests present to speak regarding the proposed budget. No one wished to speak and there was no correspondence to report. Motion by Council Member Coy, seconded by Council Member Stewart, to close the public hearing prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 3 09/04/12 CONSENT AGENDA The next order of business for the City Council to considerwas the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Mr. John Rath requested Item 13 be removed from the consent agenda. Mayor Tate stated this item would be heard after the remaining consent agenda items. Item 8. Contract Amendment for Purchasing Card Services Administrative Services Director recommended approval to extend the period of performance and increase the rebate percentages with JPMorgan Chase Bank, N.A. for purchasing card services through an existing Interlocal Cooperative Purchasing Agreement and an established contract with the City of Fort Worth. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Contract for Temporary Employment Services Administrative Services Director recommended approval of an annual contract for temporary employment services with Temporaries of Texas, Inc. for an estimated amount of $100,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Authorize the renewal of an Annual Maintenance Contract for various network software licenses City Manager recommended approval of an annual maintenance contract for various network software licenses from SHI Government Solutions, Inc. established bythe State of Texas Department of Information Resources Information and Communications Technologies Co -op Contracts Program for $38,463.19. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 4 09/04/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, tease & Coy Nays: None Item 11. Resolution. Authorize purchase of law enforcement uniforms Police Chief recommended approval of the purchase of law enforcement uniforms from GST Public Safety Supply, LLC through an existing Interlocal Cooperative Purchasing Agreement with Tarrant County for an estimated amount of $33,444.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -70 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE LAW ENFORCEMENT UNIFORMS THROUGH AN ESTABLISHED INTERLOCAL COOPERATIVE PURCHASING AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Award of Bid 392 -2012 for Various Aggregate Materials on an as- needed basis Public Works Director recommended awarding Bid 392 -2012 for various aggregate materials to Neese Materials, Inc., Lowery Sand & Gravel Company, Inc., TXI, Big Sandy Sand Company, Hanson Aggregates LLC and DFW Materials for the Public Works Department, Parks & Recreation Department, City Golf Course and other various departments as needed. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. ORDINANCE, ADJUST COMMERCIAL AND RESIDENTIAL SOLID WASTE AND RECYCLING COLLECTION RATES This item was removed from the Consent Agenda and discussed after Item 18. Public Works Director Stan Laster presented this item to Council and recommended approval of an ordinance adjusting the commercial and residential solid waste and y 09004/12 recycling collection rates for Allied Waste Services based on the Consumer Price Index. The rate adjustment calculation is a fixed component of the agreement for both commercial and residential collection. The total rate increase is 1.91 % for the residential and commercial solid waste and recycling collection. This percentage increase represents $0.17 monthly increase for residential service from $11.09 to $11.26. Motion by Council Member Freed, seconded by Council Member Coy, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-41- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE III SOLID WASTE DISPOSAL, SECTION 25 -97 SERVICE RATES -- SCHEDULES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Gaylord Convention Development and Marketing Agreement Construction Commencement Date Extension Public Works Director recommended approval of an extension to the construction commencement date in the Convention Development and Marketing Agreement with the Gaylord for a period of six months. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 15. Resolution Award Contract for the Roof Replacement on Fire Station No. 1 Public Works Director recommended awarding the contract for roof replacement on Fire Station No. 1 to Weatherproofing Technologies, Inc. through an established Interlocal Agreement with The Cooperative Purchasing Network in an amount not to exceed $101,824.37. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None C.] 09/04/12 RESOLUTION NO. 2012 -71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR THE ROOF REPLACEMENT ON FIRE STATION NO. 1 THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Authorize the renewal of an annual contract for traffic conduit installation services Public Works Director recommended approving of the renewal of an annual contract for traffic conduit installation services with Multiple Cable Systems, Inc. for a total estimated amount of $30,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 17. Consider the Minutes Assistant City Secretary recommended approval of the August 14 and 21, 2012 City Council meetings, as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 18. Resolution Donation of a Pickup truck to Grapevine's Sister City, Parras de la Fuente. Coahuila, Mexico Public Works Director recommended approval of the donation of a 1999 Ford F -250 Pickup truck to Grapevine's Sister City, Parras de la Fuente, Coahuila, Mexico. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 7 09/04/12 RESOLUTION NO. 2012 -72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND /OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO PARRAS DE LA FUENTE, COAHUILA, MEXICO; AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:23 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of September, 2012. ATTEST: Jodi C. Brown City Secretary APPROVED: William D. Tate Mayor