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Home My WebLink About1987-09-01 Regular Meeting iI � � k I � � � � I � ilI � � � � �3 � i � �p i I � � i � � � 1 � �q # � C AGENDA I CITY OF GRAPEVINE , TEXAS � SPECIAL CITY COUNCIL MEETING � TUESDAY, SEPTEMBER 1 , 1987 AT 6 : 30 P.M. ; CONFERENCE ROOM #204 � 307 WEST DALLAS ROAD � � � � 9; E I . CALL TO ORDER � 6 � � II. OLD BUSINESS City Council to discuss the scope of the consultant � study for low flying aircraft over residential areas � and take any necessary action. ' III . MISCELLANEOUS REPORTS AND/OR DISCUSSION i � IV. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED ; BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- � SION, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED � AND POSTED ON THIS THE 28TH DAY OF AUGUST, 1987 AT 3: 00 P.M. � ) � � � q� I • S � 1 � , City SecretaryGn_,� 1 ��/ � � � ii # i � � i i � I � I I I � , . � STATE OF TEXAS COUN7.'Y OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the lst day of September, 1987 at 6:30 p.m. in Conference Roo�r► #204, 307 W. Dallas Road, with the following members present to-wit: Tan Powers Mayor Ted R. Ware Mayor Pro Tem Jim Glynn Council N7Q.mber Sharron Spencer Council Me.mber C. Shane Wilbanks Council Nl�.mber Lynn Niedernteier Council Meniber Gil Traverse Council Member constituting a quortun, with the following members of the City Staff: Dennis E. Dawson City Manager Kelvin Knauf Assistant City Manager � Linda Huff City Secretary (`AT,T, TO ORDER The special meeting was called to order by Mayor Pow�rs. DISCUSS, PROPOSID CONSULTANT STUDY FOR LOW FLYING AIRCRAFT The only item of business was for the City Council to discuss the scope of the consultant study for low flying aircraft over residential areas and take any necessary action. Mayor Powers reviewed the problems created by the low flying aircraft as noise and creating a public health and safety threat to the citizens. He then 9 requested Mr. Charles Willis, of Charles Willis & Associates, Inc., to address the Council regarding discussions held with the Federal Aviation Admini- stration (FAA) concerning the proposed environmental impact study to be conducted by the Dallas/Fort Worth International Airport Board and the FAA. Mr. Willis reported there would be a planning meeting on Thursday, September 3, 1987 at 3:00 p.m. to discuss the scope of the study of aircraft operations at DFyV. The proposed study w�uld be funded by the FAA and DFW Airport. Lengthy discussion ensued. Mr. Willis outlined s�e of the areas he felt should be addressed in the proposed study: there should be a broad revietiv of all factors affecting the entire area, are airport procedures coanpatible to developed surrounding areas, seasonal changes should be incorporated into the study, and he noted correct eqnphasis should be given to the data developed frc�n the study. C�nts frcan the Council were that the scope of the study include the entire City and conformance of the airport with the original enviror�mental inrpact study. Also, what procedures, controls, and penalties are involved to be sure the airport is following correct procedures in the flight patterns. Mr. Willis stated it wr�uld take approximately two weeks to develop the scope of the study and ca�letion of the study should be mid-October. The con- sultant firm would provide technical assistance to the City during the develognent process of the study and act as the "eyes and ears" for the City during the environmental study. A coamiittee comprised of the aonsultant, Mayor Po�nrers, a Council N1e.mber and City Manager Dennis Dawson wr�uld review the scope and monitor the conduct of the study. Council Me.mber Wilbanks wlunteered to serve as the Council � representative on that Ccennittee. � ADJOURDIl"IENT , 1 The deliberations of the City Council having been concluded, a motion to adjourn the meeting was offered by Mayor Pro Tem Ware. Council M�nber � , Wilbanks seconded the motion, which prevailed by the ensuing vote: � ; � � �' { �: � , � l � 09/O1/87 Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse ' Nays: None PASSID AND APPROVID BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of October , 1987. , APPROVED: ��F�� ,� Mayor ATI'F,ST: . Secretary i I � i � ;I � � � �i € � � � � � r, �2� � �� € � ¢ � � � AGENDA � CITY OF GRAPEVINE, TEXAS � � REGULAR CITY COUNCIL MEETING � TUESDAY, SEPTEMBER 1, 1987 AT 7 : 30 P.M. � � COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 � 307 WEST DALLAS ROAD � � � � � � I. CALL TO ORDER � a � II. INVOCATION: Council Member Lynn R. Niedermeier � � III. CITIZENS REQUESTS � � j IV. PUBLIC HEARING 1 City Council to conduct a public hearing relative to the proposed 1987-88 budget. � � V. CONSENT AGENDA � m o need little Council � Consent items are dee ed t � deliberation and will be acted upon as one business item. � Any member of the City Council or member of the audience � � may request that an item be withdrawn from the consent � � agenda and placed before the City Council for full � � discussion. Approval of the consent agenda authorizes the � � City Manager, or his designee, to implement each item in � ; accordance with Staff recommendations. � � € � A. Consider award of the bid to the lowest qualified � � bidder meeting all specifications, U & D Enterprises, � in the amount of $6, 750 . 00 for the purchase of a paint ; striper and trailer. Public Works Director and � Purchasing Agent recommend approval. � d � B. Consideration of an ordinance amending Chapter 16, � � Section 16-32, of the City of Grapevine Code of � " Ordinances increasing green fees and other rates at � � the Grapevine Municipal Golf Course. Golf � Professional recommends approval. � � k � C. Consideration of an ordinance amending Appendix B, � ; Section 2 .B. (14) (a) , of the City of Grapevine Code of � � Ordinances relative to clarifying detail construction � � plans, submitted prior to the approval of the final � � plat, shall conform to Appendix E, as amended. � � Director of Public Works recommends approval. � � � D. Consideration of a resolution adopting Prevailing Wage � � Rates relative to city construction contracts in � j compliance with State and Federal law. Director of � � Public Works recommends approval. � � � E. Consideration of an ordinance amending Chapter 20, � � Section 20-44, of the City of Grapevine Code of � ; Ordinances relative to driveway design and placement � � standards. Director of Public Works recommends ' approval. �' F. Consideration of an ordinance pledging future � ad valorem property tax for Debt Service payments for land purchases carried in the Debt Service Fund, in accordance with Section 26 . 04 of the State Property � Tax Code. Director of Finance recommends approval. � G. Consider authorizing the City Manager to enter into a contract for subsurface investigation services for the i Dallas Road widening project with Rone Engineers in an amount not to exceed $6,200.00 . Director of Public Works recommends approval. � � � � � � I :� � � � � H. Consider authorizing the City Manager to enter into a � contract for survey services for the Dallas Road widening project with Weaver and Walker Surveyors, � ; Inc. in an amount not to exceed $23, 050 . 00 . Director ; of Public Works recommends approval. � � ; I . Consideration of a resolution authorizing the repair � of a street sweeper by Industrial Disposal Supply in � the amount of $12, 684. 85, and finding and determining these necessary repairs to be an exempted procurement � without the necessity of letting such repair by 9 competitive bids. Director of Public Works recommends � approval. � J. Consider authorizing the City Manager to enter into a � contract for consultant services during the � Dallas/Fort Worth International Airport/Federal � Aviation Administration study of airport noise ; problems with Charles Willis & Associates in amount � not to exceed $7, 000. 00. City Staff recommends � approval. � � � VI. NEW BUSINESS � 1 � � A. City Council to review proposed changes in street � improvement assessment policies and procedures, right-of-way acquisition policies and take any � necessary action. � � B. City Council to review proposed changes to capital � grecovery fee expenditure policy and take any necessary 3 � action. � � �� C. City Council to consider the proposal for a � preliminary Enqineering Study and Design Report � � submitted by Freese & Nichols, Inc. for the expansion � r of the Water Treatment Plant and, if said proposal is � � approved, authorize the City Manager to execute a � � contract for services not to exceed $30, 500. 00. � � � ; VII. OLD BUSINESS � � ' A. City Council to consider authorizing City Staff and � � financial advisor to solicit quotes for Public � 3 Property Finance Contractual Obligation Bonds in the � � amount of $1, 000, 000 for the purchase of Fire, � � Streets , and Police equipment, and authorizing City ; Staff to prepare an ordinance for consideration on � September 15, that would authorize the sale of i $1 , 000, 000 of Public Property Financial Contractual � Obligation Bonds. R i � VIII. EXECUTIVE SESSION ' i A. City Council to recess to Conference Room #204 to � � discuss pending or contemplated litigation (Park � � Central Addition) and personnel (City Manager' s annual ? evaluation) pursuant to Article 6252-17, V.A.T.C.S. , ; � Subsections 2 (e) and 2 (g) . �; � y B. City Council to reconvene in the Council Chambers and ' take any necessary action relative to pending or �; contemplated litigation (Park Central Addition) and personnel (City Manager' s annual evaluation) . � 4; � � � a � , � � € IX. MISCELLANEOUS REPORTS AND/OR DISCUSSION X. ADJOURNMENT IN ACCORDANCE WTTH ARTICLE 6252-17, V,A.T.C.S. , AS AMENDED , BY CHAPTER 227, ACTS OF THE 515T LEGISLATURE, REGULAR SES- ', SION, THE REGULAR GITY COUNCIL MEETING AGENDA WAS PREPARED ; AND POSTED ON THTS THE 2$TH DAY OF AUGUST, 19$7 AT � 3 : 00 P.M. ` � i i , I � � j City Secretary � i �� i � , Y � � � } � � ; � ? ( } S �{ k ) 9 � � � � 9 � B ; # i € x5 € i "r; � � q 7 � � S � 1 :3 :! 'i 3 -y ri � ;;� � ,� `I ;s � � � i .� .� � .� a :� :� :� � � '� 1 d � I '� i � � 1 � t ; � � ':� � g � � ki € � 4 '7 f ;� i � 1 ,� 7 �� EMERGENCY AGENDA � CITY OF GRAPEVINE, TEXAS � REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 1 , 1987 AT 7 :30 P.M. = COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD � ; ADDENDUM � � VII . OLD BUSINESS F } � A. City Council to consider authorizing City Staff and � financial advisor to solicit quotes for Public ' Property Finance Contractual Obligation Bonds in an s amount not to exceed $925 ,000 . 00 for the purchase of Fire, Street, and Police equipment, and authorizing the City Staff to prepare an ordinance for consideration on September 15, that would authorize the sale of Public Property Finance Contractual Obligation Bonds in an amount not to exceed $925,000 . 00 . ° � � £ THIS EMERGENCY AGENDA WAS PREPARED BECAUSE IMMEDIATE � ; ACTION IS NECESSARY TO ENSURE THE HEALTH, SAFETY, AND � GENERAL WELFARE OF THE CITIZENS OF THE CITY OF GRAPEVINE, � TEXAS. ; � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED ' AND POSTED ON THIS THE 1ST DAY OF SEPTEMBER, 1987 AT � $ 4 : 45 P.M. i 9t�� [ @ k � , � � �(/Lt,d G(� t Ci y Secretary ? � a � � e c � � Y £ � f: €' � � , � � k � � � 4 � �' . STATE OF TEXAS COUNTY OF TAR� ` CITY OF GRAPEVINE �. �, r f- The City Council of the City of Grapevine, Texas met in Regular Session on � this the lst day of Septelnber, 1987 at 7:30 p.m. in the Council ChamUers, � Municipal Court Roan #205, 307 West Dallas Road, with the following me,mbers present to-wit: � F Tom Powers � Mayor � Ted R. Ware Mayor Pro Tem Jim Glynn Council Memb�r Sharron Spencer Council Nlember ? C. Shane Wilbanks Council Member � Lynn R. Niedermeier Council Member ' € Gil Traverse Council Nlember € constituting a quorum, with the following meml�rs of the City Staff: Dennis E. Dawson City Manager Kelvin Knauf Assistant City Manager Adrienne C. Leonard Assistant City Attorney Linda Huff City Secretary ` I t CAIZ TO ORDER The meeting was called to order by Mayor Powers. INVOCATION Council Member Lynn Niedermeier delivered the Invocation. PUBLIC HEARING, PROP0.SID 1987-88 BUDGEr ` The first item of business was for the City Council to conduct a public � hearing relative to the proposed 1987-88 budget. � � Mayor P�aers declared the public hearing open. f City Manager De.nnis Dawson gave a brief overview of the proposed FY88 budget. He noted the proposed budget stands on a 44� tax rate, which remains the same as last year. He expressed appreciation to the Council for their input in the budget process as well as to the citizens for their c�nts during the ; cc�munity presentations. � �' Director of Finance Ralph Seeley addressed the Council concerning the $153,505 � Staff determined reductions in the General �and i.n addition to the deletion of { the three proposed studies (user fee study, land use study, and the point � factor study) . He also explained the addition of $53,000 to the Parks & G' � Recreation F�znd to air condition the Grapevine Middle School gymnasium i.n � � order to accoamiodate the City's s�r athletic programs. He noted the City � would staff and pay for the operation expenses during those stum�r mpnths. z Council questioned deletions in the Police and Fire Departr�nts training and �: certification programs, as well as deletions in the street maintenance � Progr'am• �. � ' Mayor Powers then invited those present to speak relative to the proposed budget. The following persons offered their camients: f 1. Dr. Terry Walker 3. Mrs. Cathy Martin 3830 W. T. Parr Road 1034 Htmmingbird Trail 2. Mr. Paul Sanders 1010 Kings Canyon Court � ; I i Some of the concerns expressed were: number of proposed studies, salaries, �' creation of additional departnuents, self-insurance of wr�rker's co�npensation � � and auto liability, hiring of additional staff, and proposed contractual ; obligation debt. � € � � � __._ ._ 1 i � o9/oi/a� � � � , ; � Mr. Harlan L. Jewett, 721 West College, expressed concern there were increases proposed in the golf course rates without the issue having been before the Golf Advisory Board. Mrs. Becky Swann, 1018 Riverside, spoke in support of the Econanic Develo�xnent Depart�ent and the Main Street Director. Following the presentation of all public cc�nments, a motion to close the public hearing was made by Council Member Glynn and seconded by Council M�nber � Niedernneier. The motion prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None � CONSENT AGIIVDA g � � The next order of business was for the City Council to oonsider the consent agenda items, which were dePSned to need little or no discussion and were acted upon as one business item. Mayor Pow�rs asked if there was any member of the � audience or the City Council who wished to remove an itesn fran the consent ' agenda for full discussion. Mrs. Peggy Engholm, 2316 Nbckingbird, requested � Item F (pledging future ad valoreqn property tax for Debt Service payments) be � withdrawn. Mayor Powers requested Item B (proposed rate increase for golf = course green fees) be withdrawn. i � Bid Award, Paint Striper and Trailer � a ; Director of Public Works and Purchasing Agent reccx�mended award of the bid to "" the lowest qualified bidder meeting all specifications, U & D Enterprises, in � the amount of $6,750.00 for the purchase of a paint striper and trailer. i ; Nlotion by Mayor Pro Tem Ware and seconded by Council Member Glynn to approve ' as recc�rcnended prevailed by the ensuing vote: � Ayes: Pow�xs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None ; , i � Ordinance, Ccenprehensive Zoning Ordinance Am�enchnent, Appendix B, Section 2, � Final Plat Approval Director of Public Works reconmended approval of an ordinance amending Appendix B, Section 2.B(14) (a) , of the City of Grapevine Code of Ordinances � relative to clarifying detail construction plans, su�mitted prior to the � approval of the final plat, shall conform to Appendix E, as amended. ! The caption of the proposed ordinance was presented for the record. � 9 J � Motion by Mayor Pro Tem Ware and seconded by Council M�ember Glynn to approve ; as rec�nded prevailed by the ensuing vote: � ± Ayes: Powpx�s, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None I ' ORDINANCE NO. 87-53 � AN ORDINANCE OF THE CITY COUNCIL OF TFIE ; CITY OF GRAPEVINE, TEXAS, ANNIENVDING ! APPEDIDIX B, SF7CTION 2.B(14) (a) OF TI-� CODE � OF ORDINANCES OF THE CITY OF GRAPEVINE, � 'I�'�XA.S REL�P,TIVE TO FINAL PLAT APPROVAL; � PROVIDING A PENALTY NOT 'IC) �CEID Tf� SUM � OF ONE THOUSAND DOLLARS ($1,000.00) AND A j SE�ARATE OFFENSE SHALL 8E DEFN� CON�IITI�D UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING A SEVERABILITY � C�P,USE; DECLARING AN II�RGII�ICY AND PROVIDING AN EEFECr!'IVE DATE � Resolution, Adopting Prevailing Wage Rates i � � Director of Public Works rec�nded approval of a resolution adopting Prevailing Wage Ra.tes relative to city construction contracts in canpliance with State and Federal law. (2) � 09/Ol/87 The caption of the proposed resolution was presented for the record. r Nbtion by Mayor Pro Tem Ware and seconded by Council N1e.mber Glynn to approve as rec�nded prevailed by the ensuing vote: � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � RFSOLUTION NO. 87-34 ( [ A RESOLUTION OF THE CITY COUNCIL OF THE ��' r CITY OF Q2APEVINE, TEXAS, APPROVING AND �. ADOPTING V�GE RATES FOR STREE'I', DRAINAGE � AND UTILITY CONSTRUCTION PRO�T�C'I'S WITHIN � Tf� CORPORATE LIMITS OF TI� CITY OF GRAPEVINE, TEXAS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFDCTIVE � DATE � ;: Ordinance, Comprehensive Zoning Ordinance Amendment, Chapter 20, � Section 20-44, Driveway Design and Placezn�ent Standan-is Director of Public Works recormlended approval of an ordinance amending Chapter 20, Section 20-44, of the City of Grapevine Code of Ordinances relative to driveway design and placement standards. ( The caption of the proposed ordinance was presented for the record. Motion by Mayor Pro Tem Ware and seconded by Council M�ember Glynn to approve � as recamnended prevailed by the ensui.ng vote: �: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None _ � "'� ORDINANCE NO. 87-54 ' � AN ORDINANCE AN�.TiDING THE CITY CODE OF THE �: CITY OF GRAPEVINE, TEXAS, BY AN�TDING � C��APTER 20, SEGTION 20-44 RII�TING TO DRIVEi�Y DESIQV AND PLACII�IT STANDARDS IN � ITS ENTIRETY; PROVIDING A PENALTY NOT TO EXCF�ED THE SUM OF 'IWO HUNDRID � Do�s($200,oo) � A s�� or�n�sE SHAIZ SE DEII�� CONIl�IIZTED UPON EACH DAY DURING OR �T WHIQi A VIOLATION OCC.'URS; �' PROVIDING A SEVEFlABILITY CLAUSE; DDQ�ARING AN II��RGEDTCY AND PROVIDING AN EFF�CI'IVE � DATE € � �; Contract, Rone Engineers, Dallas Road Project (, E �; Director Public Works recamiended authorization for the City Manager to enter s' into a contract for subsurface investigation services for the Dallas Rpad � widening project with Rone Engineers in an amr�unt not to exceed $6,200.00. � � Motion by Mayor Pro Tem Ware and seconded by Council N1e.mber Glynn to approve � as recamlended prevailed by the ensuing vote: � F " Ayes: Po�rs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse E` Nays: None �: Contract, Weaver and Walker Surveyors, Inc. , Dallas Road Project � Director of Public Works recamiended authorization for the City Manager to enter into a contract for survey services for the Dallas Road widening project with Weaver and Walker Surveyors, Inc. in an amount not to exceed $23,050.00. Motion by Mayor Pro Tem Ware and seconded by Council Member Glynn to approve � � as recamlended prevailed by the ensuing vote: �' � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedernneier, & Traverse ; f: Nays: None � (3) ; � � 09/O1/87 � � 4 t � Resolution, Authorizing Street Sweeper Repair Director of Public Works rec�ended approval of a resolution authorizing the repair of a street sw�eper by Industrial Disposal Supply in the amount of $12,684.85, and finding and determining these necessary repairs to be an exempted procurement without the necessity of letting such repair by competitive bids. � The caption of the proposed resolution was presented for the record. � Nbtion by Mayor Pro Tem Ware and seconded by Council Member Glynn to approve � as recamiended prevailed by the ensuing vote: a Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None RESOLUTION NO. 87-35 A RESOLUTION OF THE CITY COUNCIL OF '1� � CITY OF GRAPEVINE, TEXAS, DECLARING THE � NflCESSITY TO ACT AT ONCE 'PO APPROPRIATE � d TI� N10NEY FOR THE REPAIR OF THE TYMCO 600 STRE�r SW�PER BY IlVDUSTRIAL DISPOSAL SUPPLY COMPANY ("IDS") ; FINDING AND CONC��UDING THAT Tf� FUNCTIONAL � REQUIRE1��lTS OF THE CITY FOR THE REPAIR OF � TI� STREET SWF�EPER CAN ONLY B�E SATISFIID , � BY IDS; DIREC,TING AND AUTHORIZING THE CITY � MANAGER TO IIVTER IN'1.'0 A CONTRACT FOR Tf� � REPAIR OF THE STRE�r SWEEPER IN THE AMOUNT ? OF $12,684.85; AI�ID PROVIDING AN Er'F'�CTIVE � DATE � ; Contract, Consultant Services, Airport Noise Study ; � � City Staff rec�nded approval of authorization for the City Manager to enter into a contract for consultant services during the Dallas/Fort Worth International Airport/Federal Aviation Administration study of airport noise problems with Charles Willis & Associates, Inc. in amount not to exceed $7,000.00. Motion by Mayor Pro Tem Ware and seconded by Council Member Glynn to approve as reccx�mended prevailed by the ensuing vote: i � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedernleier, & Traverse � ' Nays: None � ORDINANCE, INCREASE GOLF COURSE RATES ; 0 The next order of business was for the City Council to consider an ordinance � increasing green fees and other rates at the Grapevine Municipal Golf Course. � This item had been withdrawn frcan the consent agenda. , I � Golf Professional Jim Smith gave a brief overview of a survey of area golf j courses noting that rates vary from city to city, and that comparing the same i type of facility, Grapevine is at the low end of the survey. He noted the � proposed rate increase would allow for the continued maintenance and ! improvements to the Grapevine Municipal Golf Course, and w�uld aid in the � repayment to the Debt Service fund. The proposed rate increase, if approved, would require Corps of Ehgineers approval. The proposed rate increases are as follows: CURRII�IT PROP0.SID Week End Green Fee $ 11.00 $ 12.00 i Week End Ztvilight Green Fee 6.50 7.00 Week Day Green Fee 9.00 10.00 Week Day Twilight Green Fee 6.00 6.50 Junior (Week Day Only) 5.50 6.00 Senior (Week Day Only) 5.50 6.00 Punch Card (50 Rounds Week Day) 375.00 425.00 Electric Cart Rentals (18 Holes) 13.00 13.50 (4) 09/Ol/87 ;�! CURRENT PROPOSID a E r Electric Cart Rentals (9 Holes) $ 7.00 $ 7.00 Pull Cart 2.00 2.50 �' Private Electric Cart (18 Holes) 6.00 6.00 � Private Electric Cart (9 Holes) 3.50 3.50 � Lessons 17.50 17.50 , Driving Range 1.25 1.50 Club Rental 8.50 9.50 � � Council discussion concerned the fact that the Golf Course Advisory Board had � not reviewed the proposed rate increase prior to submittal to the Council for � approval. Council Member Glynn noted the purpose of the Golf Course Advisory � Board is to review changes to the golf course and to get a general public '` feedback, setting the golf course rates is outside the scope of the appointed � Board. Council M�ember Spencer noted that the various canmittees and boards � are appointed by the Council and these types of items should go before them � for review and then come before the Council for consideration. Lengthy €: Council deliberation ensued. �` � Mr. Richard Atkins, 2954 Trail Lake Drive, stated the City Council seems to be � denying themselves and actually preventing input frcm the citizens in the form of advisory boards and comnittees. The caption of the proposed ordinance was presented for the record. �' , Council NSember Glynn made a motion the ordinance be adopted increasing the golf course rates. Mayor Pro Tem Ware seconded the motion which prevailed by the followi.ng vote: €' r Ayes: Powers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse �' Nays: Spencer = ORDINANCE NO. 87-55 �' f � �� AN ORDINANC� OF THE CITY OF GRAPEVINE, f 7.�;XAB, ANIENDING THE GRAPEVINE CITY CODE �' SECTION 16-32 (A) REL�F,TIVE TO GRAPEVINE � MUNICIPAL GOLF COURSE FEES; PROVIDING A � SEVERABILITY CI�F„USE; PROVIDING A PENALTY NOri' TO EXCF�ED THE SUM OF ZWO HUNDRID DOLI�ARS ($200.00) AND A SEPARATE OFFEIQSE SHAI�, SE DF�'IED CANIl�IITTID UPON EACH DAY �; DURING OR GN WHIQ�i A VIOLATION OCCURS: AND �! DDCLARING AN II�RGIIVCY 3 • ! � ORDINANCE, PLIDGING FUTURE AD VAIAREM PROPERTY TAX FOR DEBT SERVICE � 1 The next item of business was for the City Council to consider an ordinance � � pledging future ad valoreqn property tax for Debt Service payments for land � purchases carried in the Debt Service Fund, in accordance with Section 26.04 � of the State Property Tax Code. This ite3n was removed fran the consent i agenda. Director of Finance Ralph Seeley stated that the annua.l payments for the 12.15 acre land purchase and Parr Park land note has been structured so that these payments appear as an expenditure of the Debt Service Fund. Section 26.04 of !; the State Property Tax Code prescri.bes that "debt" carried in the Debt Service � "' Fund must be secured by a pledge of the City's property taxes; is not payable " fran revenues budgeted for current maintenance and operation expenses; is � pa.yable in installments over a period longer than one year; and is solely fran property t� revenues. Passage of this ordinance would officially pledge future ad valor�n property taxes to make these payments rather than the ordinary maintenance and operations revenues of the General Fund. The amount E payable out of the Debt Service Fund would be $94,638 for the 12.15 acres and k $15,894 for �Parr Park. � � The caption of the proposed ordinance was presented for the record. F ;' Follawing lengthy discussion of the issue, a motion was then made by Council Member Glynn to adopt the ordinance pledging future ad valor�n property tax on debt service payments. Council M�mber Wilbanks offered a second to the �tion which prevailed by the following vote: (5) � � pC� I? � _ � ; 09/Ol/87 d � a � Ayes: Powers, Ware, Glynn, Wilbanks, Niedenneier, & Traverse Nays: Spencer � ORDINANCE N0. 87-56 AN ORDINANCE CONSTITUTING EVIDEL�TCE OF INDEBTIDNESS OF THE CITY OF GRAPEVINE, � TEXAS, AND PROVIDING FOR PAYMEN'r OF SAID INDEBTIDNESS BY A PLIDGE OF FUTURE AD VAL�ORFI�I TAXES AND NO'I' FRCX�'I REVIIVCJES BUDGE'I� FOR CURRENT MAINTENAIVC� AND OPERATING F�F�1SE; PROVIDING A SEVEFiABILITY CZF,USE; AND DF�L�ARIl�TG AN II�2GII�TCY AND PROVIDING AN EE'F'EC'I'IVE DATE POLICIFS AND PRUC,IDURES, RIGHT-0E-V�iY ACQUISITION & STRF�!' IMPROVII�lENT ASSESSMENT The next order of business was for the City Council to consider the proposed � changes in street improvement policies and procedures, right-of-way � acquisition policies and take any necessary action. � Manager of F�gineering Stan Laster addressed the City Council concerning the changes proposed by Staff. He noted the proposed changes to the policies and � procedures complies with State law. 9 � The Street Improvement Assessnent Procedure outlines the legally required steps and the Staff reccam�ended steps to be followed in preparation for the � assessment of roadway improvemP.nts to adjacent property owners. The Street � Improvement Assessment Policy outlines the policy rec�nded by Staff for preparing individual property owner assessments for the public hearings. The � policy provides sane differentiation between residential and non-residential properties and betw�een property owner initiated street improvements (petition) and City Council initiated street improveqnents. The Right-of-Way Acquisition Policy outlines steps which can be taken by City Staff in acquiring right-of-way for street improvement projects and lists the required steps � through condemnation for the ultimate acquisition of all right-of-way. Following discussion of the policies and procedures, it was the concensus of the Council to table the item until the September 15, 1987 City Council meeting. Therefore, no formal action was taken by the Council. CAPITAL RECOVERY FEE F�XPF�LVDITURE POLICY � The next order of business was for the City Council to consider proposed ` changes to the Capital Recovery Fee expenditure policy and take any necessary � action. 0 � Manager of Engineering Stan Laster reviewed the rec�nded Capital Recovery Fee Expenditure Policy that wc�uld establish guidelines for the City Staff when determining said fee can be expended for particular water and sewer ! facility upgrades to meet grawth de�nand and when funds frcgn other sources must jbe used to supplement said water and sewer projects. The policy addresses the � usage of Capital Recovery Fees for only those portions of sewer and water � replacement projects that are true upgrades of existing systems to the ! respective Master Plan. All expenditures fran the fund balances will cctnply � with Senate Bill 336. i Following Council deliberation, Council Member Niedermeier made a motion to adopt the capital recovery fee expenditure policy. The motion was seconded by Mayor Pro Tem Ware and prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None GU�� -� /v/G�� CONTRACT, ENGINEERING STUDY AND DESIQV REPORT, Z�2F.ATN�VT PI�ANT EXPANSION The next order of business was for the City Council to consider the proposal for a preliminary Engineering Study and Design Report su}snitted by Freese & Nichols, Inc. for the expansion of the Treatment Plant and, if said proposal is approved, auttiorize the City Manager to execute a contract for services not to exceed $30,500.00. �a-�,�, �, ��(��g7 (6) � � ' 09/O1/87 � :. .{ i Mr. Robert Nichols, of Freese & Nichols, Inc., gave a brief overview of the � ; proposal to provide professional engineering services in connection with � ' expanding the capacity of Grapevine's water treatrnent plant fro�n 4.0 mgd to 7.0 mgd He recca�mended the project be divided into 3 phases: (1) a preliminary study and design report, (2) preparation of plans, specifications, contract dociunents, and (3) construction phase services. The fee for Phase I w�uld not exceed $30,500.00. Foll�aing brief Council discussion, Council member Spencer made a motion to � enter into a contract with Freese & Nichols, Inc. to perfornn a preliminary Engineering Study and Design Report for the Water Trea�trnent Plant expansion in an amount not to exceed $30,500.00. Council Member Glynn offered a second to the motion which prevailed by the following vote: Ayes: Pow�rs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS The next order of business was for the City Council to consider authorizing the City Staff and financial advisor to solicit quotes for Public Property Finance Contractual Obligation Bonds in an amount not to exceed $925,000 for the purchase of Fire, Street, and Police Equipn�xit, and authorizing the City Staff to prepare an ordinance for consideration on Sept�nber 15, that would authorize the sale of Public Property Finance Contractual Obligation Bonds in an amount not to exceed $925,000.00. Director of Finance Ralph Seeley noted that as a result of favorable bid quotations received for the proposed equi�xit, the proposed amount of the �bligations had been lowered to $915,000.00. During Council deliberation conments were made in favor of this type of financing method as the best way to finance the needed equignent and save the City mpney. Mayor Po�rers requested the Staff to draft an ordinance concerning the finance Contractual Obligation bonds which would limit dollar ampunts, restrict what can be � purchased fran Capital items and also require a public hearing before any action is taken. This request wr�uld put a restriction on Council actions. Lengthy discussion concerned items included in the lease/payoff as w�ell as items that were deleted fran the original contractual obligation issue amount. Council Member Glynn made a motion to direct the City Staff, bond attorney, and financial advisors to solicit interest quotations on Public Property Finance Contractual Obligations amounting to $915,000.00, and to further prepare a Public Property Finance Contractual Obligation Sale ordinance in the amount of appraximately $915,000 for the September 15, 1987 City Council meeting. Mayor Pro Tem Ware offered a seconded to the motion, which prevailed by the follawing vote: Ayes: Powers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse Nays: Spencer E?�CUTIVE SESSION Mayor Pow�rs then announced the City Council wr�uld recess to Conference Roan #204 to discuss pending or cont�nplated litigation (Park Central Addition) and personnel (City Manager's annual evaluation) pursuant to Article 6252-17, V.A.T.C.S., Subsections 2(e) and 2(g) . " All me.mbers of the City Council were present upon reconvening in the Council Chambers. City Manager DP.rinis Dawson reported no action was necessary due to pending or conte�lated litigation (Park Central Addition) pursuant to Article 6252-17, V.A.T.C.S., Subsection 2(e) . Mayor Po�v�ers gave a brief overview of the City Council's review of the City �' Manager's annual evaluation pursuant to Article 6252-17, V.A.T.C.S., � Subsection 2(g) . He highlighted Mr. Dawson's perforniance over the last year: � � f � � � ��) � � ! � 09/O1/87 � � 9 � l � (1) rec�ndation to perform the LWFW study that saved $300,000 in one year � and will continue to save that amount each year, (2) hiring a personnel director, (3) accurate reporting of budget revenues and expenses, and (4) street projects and other constsuction projects that are naw moving forward. Council Nle.mber Niedermeier then made a motion to give Mr. Dawson a seven percent (7�) salary increase ($4,900) and in addition to forgive ten percent (10%) of the principle of the loan outstanding ($4,000) and also the interest accrued for the first year ($3,200) . The mption was seconded by Council Member Glynn and prevailed by the following vote: Ayes: Powers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse Nays: Spencer AA70UF�lT There being no further business to come before the Council, Council M�e.mber Niedermeier made a motion to adjourn. The motion was seconded by Mayor Pro Tem Ware and prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None PASSID AND APPROVID BY Tf� CITY COUNCIL OF THE CITY OF C�2APEVINE, TEXAS on this the 6th day of October , 1987. APPROVED: � Mayor ATI'F5T: � Cit Secretary I I i � I I ` �81