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Home My WebLink About1987-09-08 Special Meeting� ' 1 g � t � � � [ Y dy 3 � � � � 'r 4 q E � S [ i � t ; � � � � AGENDA ` � � CITY OF GRAPEVINE, TEXAS � � SPECIAL CITY COUNCIL MEETING � TUESDAY, SEPTEMBER 8 , 1987 AT 7: 30 P.M. � COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 # ' 307 WEST DALLAS ROAD ; E � I . CALL TO ORDER ' � � II. INVOCATION: Council Member Sharron Spencer � r ; III . OLD BUSINESS i A. Chuck Willis & Associates, Inc. to update the City � Council on the Dallas/Fort Worth International � Airport/Federal Aviation Administration study on ; ; airport noise. ` IV. EXECUTIVE SESSION A. City Council to recess to Conference Room #204 to discuss personnel (review the City Manager' s analysis fi of budgetary pay process) pursuant to Article 6252-17, V.A.T.C.S. , Subsection 2 (g) . �� B. City Council to reconvene in the Council Chambers and � take any necessary action relative to personnel ` (review of City Manager' s analysis of budgetary pay � � process) . V. MISCELLANEOUS REPORTS AND/OR DISCUSSION VI . ADJOURNMENT r a 4 ; IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED ; AND POSTED ON THIS THE 4TH DAY OF SEPTEMBER, 1987 AT � ' 4 : 00 P.M. r � { ; ; I � � - i i ; F City Secretary ! � i ; � � i i � f � l I il � � s � d � � � � 3 � 'y ;I 6' n S � � � EMERGENCY AGENDA ' CITY OF GRAPEVINE , TEXAS � SPECIAL CITY COUNCIL MEETING � TUESDAY, SEPTEMBER 8 , 1987 AT 7 :30 P.M. � COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 � 307 WEST DALLAS ROAD ,i � r II . NEW BUSINESS An emergency meeting will be held to address an urgent ; public necessity due to reasonably unforseeable situations ; requiring immediate action by the City Council. The � following item is added as an emergency item: � A. City Council to consider a resolution expressing ? continued support of the extension of "�� Chapel 7 Road to access West Airfield Drive. '�'1��, � ' '� `r�y(�r? � IV. EXECUTIVE SESSION An emergency meeting will be held to address an urgent � public necessity due to reasonably unforseeable situations ; ; requiring immediate action by the City Council. The following item is added as an emergency item: B. City Council to discuss personnel (review City Council procedures relative to Executive Sessions) under � amendments to Article 6252-17, V.A.T.C.S. , Subsection ;: 2 (g) . C. City Council to reconvene in the Council Chambers and take any necessary action relative to personnel � (review of City Manager' s analysis of budgetary pay � process and review City Council procedures relative to Executive Sessions) . i THIS EMERGENCY AGENDA WAS PREPARED BECAUSE IMMEDIATE a ACTION IS NECESSARY TO ENSURE THE HEALTH, SAFETY, AND s GENERAL WELFARE OF THE CITIZENS OF THE CITY OF GRAPEVINE, ' TEXAS. E Y ; IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED ; BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE SPECIAL CITY COUNCIL MEETING EMERGENCY AGENDA ; WAS PREPARED AND POSTED ON THIS THE 8TH DAY OF SEPTEMBER, 1987 AT 4 : 30 P.M. � City Secretary E <, i � STATE OF TEXAS COUN'I'Y OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 8th day of September, 1987 at 7:30 p.m. in the Council Chambers, Municipal Court Roc�n #205, 307 West Dallas Road, with the following members present to wit: Tom Powers Mayor Ted R. Ware Mayor Pro Tem Jim Glynn Council Msmber Sharron Spencer Council Member C. Shane Wilbanks Council M�ember Lynn R. Niedermeier Council Member Gil Traverse Council M�e.mber constituting a quorum, with the following mesnbers of the City Staff: Dennis E. Dawson City Manager Kelvin Knauf Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pow�ers called the Special meeting to order. INVOCATION Council Nlember Sharron Spencer de�ivered the Invocation. DISCUSS, AIRPORT NOISE S"I'CTDY The first item of business was for the City Council to review an update on the Dallas/Fort Worth International Airport/Federal Aviation Administration study on airport noise. Mayor Powers invited Mr. Charles Willis, of Charles Willis & Associates, to update the City Council on the recent meeting held by the FAA and DFW Airport Board regarding the proposed airport noise study. Mr. Willis addressed the Council stating the proposed study by the FAA and DFW Airport Board would pr�marily monitor noise and identify the ea�tent of noise �mpacts in the Timberline subdivision. The proposed scope does not appear to be preliminary, it appears the DFW Staff and the FAA are relatively fixed on the scope as presently defined. He noted there w�ere no monitoring locations indicated in the proposal. He had advised the FAA and DFW Staff that the nature of concerns expressed by the citizens of Grapevine and the City Council suggested a more comprehensive study than they had proposed, with detail in regard to specifics of noise analysis required and mitigation of the problens that have been presented. He expressed concern that no noise contours w�uld be produced based upon actual aircraft overflight resulting frcm early turn- out of commuter aircraft. He had requested the scope of work be adjusted to specifically consider those concerns and to develop alternatives to those departure patterns. Mr. Willis reviewed the preliminary objectives developed by the City Council and City Staff that he had presented to the FAA & DFW Board at the meeting. He then rec�nded that the Council and City Staff develop a formal set of objectives to be suL-mitted to the DFW Board at theis October 6 meeting. Further recamlendations were: (1) the City establish a technical/working ccxYmittee that would have permanent standing relative to future decisions to change or modify air traffic procedures, (2) proposed scope of w�rk should be broadened to include noise contours, (3) establish maxim�n level of overflights, and (4) request to review proposed noise monitoring locations. The proposed study wc�uld probably begin in late October--early November and � would require approximately 3 months to complete. � , � Lengthly Council discussion ensued. Ca�nts included size of noise monitors, possible location of the monitors, the study should include the entire City i and should address law flying aircraft over residential areas. Mayor Pawers I 1 � � i 09/08/87 formed a comnittee that included himself, Council Member Wilbanks, Council Member Spencer, City Manager Dawson (or a staff inember) and Mr. Willis that w�uld meet and formulate the objectives to be approved by the Council for I formal presentation to the DFW Airport Board at their October meeting. The � cannittee wc�uld meet on Thursday, SeptPSnber 10, 1987 at 7:30 p.m. in Conference Room #204. RFSOLUTION, REAFFIRMING SUPPORT OF MINTEF2.S C�iiAPEL EX'!'EI�TTSION Mayor Pro Tem Ware made a motion an emergency discussion be held to address an urgent public necessity due to reasonably unforseeable situations requiring inmediate action by the City Council relative to the consideration of a resolution expressi.ng continued support of the extension of Minters Chapel Road to access West Airfield Drive. The motion was seconded by Council NIP.mber Glynn and prevailed by the following vote: Ayes: Powoez's, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Mayor Pow�rs briefed the Council on the status of the extension of Minters Chapel Road noting the City Council had passed a resolution on August 19, 1986 supporting the proposed extension. The proposed extension plan was then � sukxnitted to the DFW Airport Staff by Mr. Jim Haney of TransWestern Air Freight Cong�any. At that t�me, Dallas/Fort Worth International Airport Staff requested Mr. Haney do an extensive study to shaw that no one on his nearest property line wr�uld be in competition with the airport. The requested study was prepared by DeShazo, Starek & Tang, Inc. but did not appear to be properly reviewed by DFW Staff. During subsequent meetings, the City of Grapevine was questioned if they were still in support of the proposed extension, therefore the reason for the proposed resolution reaffirming the support of the City Council for the extension of Minters Chapel Road. DFyV Staff has now agreed to properly review the study. Mr. Jim Haney addressed the City Council noting numerous letters of support received frc�n companies both on and off the airport property for the proposed extension. The caption of the proposed resolution �ra.s presented for the record. After brief Council discussion, Council Me.mber Niedernleier made a motion to adopt the resolution reaffirming support of the extension of Minters Chapel Road. The motion was seconded by Council Member Traverse and prevailed by the ensuing vote: Ayes: Po�aers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None RESOLUI'ION N0. 87-36 A RESOLUTION OF TF� CITY OF GRAPEVINE, Z�P,S, PROVIDING THAT THE CITY OF C�PEVINE, TEXAS REAFFIRMS SUPPORT FOR THE EXTIIVSION OF MINTERS Q-IAPEL RUAD TO WEST AIRFIELD DRIVE; AND PRfJVIDING AN EFFECTIVE DATE F�CUTIVE SESSION Council Member Wilbanks made a motion an e�nergency discussion be held to address an urgent public necessity due to reasonably unforseeable situations requiring i�ediate action by the City Council relative to personnel to review the City Manager's analysis of the budgetary pay process and to review City Council procedures relative to �cecutive Sessions pursuant to Article 6252-17, V.A.T.C.S. , S�,ibsection 2(g) . The motion was seconded by Mayor Pro Tem Ware and prevailed by the ensuing vote: � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse i Nays: None Mayor Powers then announced the City Council w�uld recess to Conference Roan #204 to discuss personnel (review the City Manager's analysis of budgetary pay � process and to review City Council procedures relative to F�ecutive Sessions) � pursuant to Article 6252-17, V.A.T.C.S., Subsection 2(g) . � � S C i �2� i' � 09/08/87 Upan reconvening in the Council Chambers, all mesnbers of the City Council were present. Mayor Powers gave an overview of the review of the City Manager's analysis of the pay process. He reported that after analysis of the old merit rating syst�n for employees, which Council feels was inadequate to properly evaluate the performance of the e�►ployees in almost every departsnent, and the Council ackn�vledging the fact that the employees did not receive a pay increase last year, and acknawledging that a new evaluation procedure is being �mplemented for the first time this year, the City Council is directing the City Manager to offer to every �nployee an option of accepting a 3� pay increase or standing for an evaluation under the pay for performance program. An evaluation of each and every employee will be performed in Septe.mber 1987, March 1988, September 1988 and the pay for performance plan will be implemented fully ari October 1, 1988. Mayor Pro Tem Ware then made a motion to direct the City Manager to move forward on the lines outlined by the Mayor. The motion was seconded by Council Member Glynn and prevailed by the following vote: Ayes: Pow�ers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse Nays: Spencer Mayor Powers reported there was no action to be taken regarding the City Council procedures relative to �ecutive Sessions. MISCF�LI�AN�OUS REPORTS AND/OR DISCUSSION Mayor Powers addressed Council Men�r Spencer's request of Mr. Dawson to provide a list of (1) all funds transferred to any fund or department and what the funds were used for in the current year, (2) list of all items purchased since October 1, 1986 not specifically approved in the current budget, (3) list of all items purchased for use by any department or division which w�ere paid for with funds fran another departrnent or division during the current budget year, and (4) complete account of the $90,000 budgeted for the � City Hall renovation. Lengthy discussion ensued concerning the ntunber of hours involved in the research process required to provide the detailed information. During discussion, it was noted a computer print out could be provided that wc�uld account for the actual budget and actual dollars spent. After deliberation, Council Mesnber Spencer stated the scope of the request wr�uld be reworded and resulmitted. Council Me.mber Traverse commended Mayor Powers on his colLUnn that appears in the Grapevine Sun and requested portions be reprinted for the City's newsletter. Lengthy discussion ensued concerning the possi.bility of a full page ad being periodically placed in the Grapevine Sun on a trial basis. The cost of the full page ad has been calculated to be ane-third or one-fourth the expense of the quarterly newsletter. The concensus of the Council was to publish one full page ad one day for the first mpnth and then review the need for the same amount of space, or lesser space, for future publications. Mayor Powers reported that he and Mr. Dawson had met with Southlake officials in connection to the IBM facility and the proposed sewer treat-�nent plant. Southlake was requesting use of Grapevine's treatment plant on a short term basis. Also discussed was a future site for a sewer treatment plant in Southlake with the possibility of the Trinity River Authority operating the facility. After deliberation, the Council directed Staff to research what the actual sewer rates should be and after that is determined, if the City allows Southlake to utilize Grapevine's treat�ent plant, they should be charged the actual rate plus an additional fee so that Grapevine's water rates w�uld not be subsidizing the sew�er rates. ADJOURI��NT The deliberations of the City Council having been concluded, Mayor Pro Tem Ware offered a motion to adjourn. The motion was seconded by Council Member Niedermeier which prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedernneier, & Traverse Nays: None (3) 09/08/87 PASSID AND APPROVED BY THE CITY QOUNCIL OF THE CITY OF GFi�PEVINE, TEXAS on this the _ 6� day of p�-�__, 1987. APPROVID: � Mayor AT'I�'.ST: City Secretary ! � a � � � �: � � 4 f (4) � � �