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HomeMy WebLinkAbout1987-09-15 Joint Meeting d 3 f AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & 1 PLANNING & ZONING COMMISSION MEETING TUESDAY, SEPTEMBER 15, 1987 AT 7: 30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD I . CALL TO ORDER a II . INVOCATION: Commissioner Larry Oliver III. PRESENTATION A. Presentation of Award of Financial Reporting Achieve- ment to Finance Director Ralph Seeley. IV. JOINT PUBLIC HEARINGS ` A. City Council and Planning & Zoning Commission to { 3 conduct a public hearing relative to Zoning Appli- cation Z87-17 submitted by Grandy' s Inc. (Approxi- mately 4. 59 acres fronting and north of S.H. 114 frontage road, east of Main Street and McDonald' s, requesting rezoning from "PO" Professional Office Zoning District to "CC" Community Commercial Zoning District. ) B. City Council and Planning & Zoning Commission to conduct a public hearing relative to amending Comprehensive Zoning Ordinance No. 82-73, Section 12 3 Definitions, Section 26 "HC" Highway Commercial Zoning District, Section 42 Supplementary District Regulations, Section 47 Site Plan Review, Section 51 Open Space Requirements, Section 56 Off-Street Parking and Section 58 Parking and Loading Area Development Standards. V. END OF JOINT PUBLIC HEARINGS i ( A. Planning & Zoning Commission to recess to Conference x Room #204 to consider other published agenda items. B. City Council to remain in session to consider further business. IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE REGULAR JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF SEPTEMBER, 1987 AT 6 : 00 P.M. i i I Ci y ecretary i i I I I = AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 15, 1987 AT 7: 30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT #205 307 WEST DALLAS ROAD 3 t ! VI. CITIZENS REQUEST 1 VII . PRESENTATION A. Presentation by Freese & Nichols, Inc. relative to the a Grapevine Street Improvement Prioritization Study. VIII. NEW BUSINESS A. City Council to consider a resolution approving the I1987 Tax Roll in the amount of $1 , 649, 159, 500. s B. City Council to consider an ordinance setting the Ad Valorem tax rate at $. 44 per $100 valuation. 1 ? C. City Council to consider an ordinance adopting the 1987-88 budget. I D. City Council to consider the award of the bid for the 1987 Water Line Rehabilitation Project to the low bidder, Wright Construction Co. , in the amount of $159, 711 . 15. E. City Council to consider the award of the bid for the 1987 Sewer Line Rehabilitation Project to the low bidder, Circle "C" Construction, in the amount of $97, 686 . 00 . i F. City Council to consider authorization for the City Manager to enter into a contract with Southwest Laboratories for material testing services for the FY 87 Water Line and FY 87 Sewer Line Rehabilitation Projects in an amount not to exceed $7, 205. 00 . G. City Council to consider a resolution awarding the bid for Dove Park improvements to the lowest qualified bidder meeting all specifications, Land Constructors, Inc. , in the amount of $227, 788 and conduct a hearing relative to the award of the bid. H. City Council to consider appointment to the Board of Zoning Adjustments and take any necessary action. IX. OLD BUSINESS A. City Council to consider an ordinance authorizing the issuance of $915, 000 of Public Property Finance Contractual Obligation Bonds. B. City Council to consider adopting the goals and t objectives developed by the Airport Noise Committee and Chuck Willis & Associates. i C. City Council to review proposed changes in street improvement assessment policies and procedures, right- of-way acquisition policies and take any necessary action. D. City Council to consider the worker' s compensation and auto liability insurance programs for FY88 and to consider engaging Arthur J. Gallagher and Company to provide claims adjustment services. i € X. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. A. Consider the second and final reading of Ordinance No. 87-48 relative to Conditional Use Application CU87-04, Walter P. Moore & Associates (LaPetite Academy) . Requesting conditional use for a day care center located west of William D. Tate Avenue, east of Heritage Avenue and fronting Hall-Johnson Road. Director of Community Development recommends approval. ; B. Consider award of the bid to the lowest qualified bidder meeting specifications, Mino-Micrographics, Inc. , in the amount of $7, 513. 85 for the purchase of a camera/developer. Police Chief and Purchasing Agent recommend approval. C. Consider award of the bid to the single bidder meeting specifications, Cellular Communications Corp. , in the amount of $10, 974. 00 for the purchase of a cellular call box system. Police Chief and Purchasing Agent recommend approval. D. Consider award of the bid to the lowest qualified bidder meeting specifications, Motorola, Inc. , in the amount of $54, 069. 00 for the purchase of an emergency radio console unit. Police Chief and Purchasing Agent recommend approval. E. Consider award of the bid to the lowest qualified bidder meeting specifications, Dictaphone Corporation, in the amount of $39, 210. 90 for the purchase of a 40 channel tapelogger recorder. Police Chief and Purchasing Agent recommend approval. F. Consider award of the bid to the lowest qualified bidder meeting specifications, Waueska Pearce Industries, Inc. , in the amount of $69, 900. 00 for the purchase of a motor grader. Director of Public Works and Purchasing Agent recommend approval. 3 i G. Consider award of the bid to the single bidder meeting specifications, Conley, Lott, Nichols Machinery Co. , I in the amount of $61 , 017. 00 for the purchase of a reclaimer mixer/soil pulverizer. Director of Public Works and Purchasing Agent recommend approval. H. Consider award of the bid to the lowest qualified bidder meeting specifications, Dower Buick GMC, Inc. , in the amount of $64, 086 . 00 for the purchase of three 5-yard flat bed trucks. Director of Public Works and Purchasing Agent recommend approval. I . Consider award of the bid to the lowest qualified bidder meeting specifications, H & K Pump Sales and Services, Inc. , in the amount of $7, 680. 00 for the purchase of three air compressors. Director of Public Works and Purchasing Agent recommend approval. J. Consider award of the bid to the lowest qualified bidder meeting specifications, Case Power & Equipment Company, in the amount of $46, 205. 00 for the purchase of a rubber tire loader. Director of Public Works and Purchasing Agent recommend approval. I K. Consider award of the bid to the lowest qualified bidder meeting specifications, Conley, Lott, Nichols Machinery Co. , in the amount of $49, 189. 00 for the u rchase of a chi spreader. Director of Public Works P P P Purchasing Agent recommend and Purc g g approval. L. Consider award of the bid to the lowest qualified bidder meeting specifications, Dower Buick GMC, Inc. , for the purchase of three 6-yard dump trucks. Director of Public Works and Purchasing Agent 6-3, recommend approval. M. Consider award of the bid to the lowest qualified WA.-I bidder meeting specifications, Construction Equipment Parts, Inc. , in the amount of $34,414. 99 for the purchase of a tandem steel wheel roller. Director of Public Works and Purchasing Agent recommend approval. N. Consider award of the bid to the lowest qualified bidder meeting specifications, Cooper Machinery Inc. , in the amount of $19,371 . 90 for the purchase of three vibratory steel rollers. Director of Public Works and Purchasing Agent recommend approval. O. Consider award of the bid to the lowest qualified bidder meeting specifications, Shaw Equipment Co. , in the amount of $4 , 798 . 86 for the purchase of an asphalt ' kettle. Director of Public Works and Purchasing Agent recommend approval. i P. Consider award of the bid to the lowest qualified bidder meeting specifications, Moody Day, Inc. , in the F amount of $6 , 997 . 00 for the purchase of a concrete saw. Director of Public Works and Purchasing Agent recommend approval. Q. Consider award of the bid to the lowest qualified bidder meeting specifications, Mailing Equipment Company, in the amount of $11, 990 .00 for the purchase of mail processing equipment. Director of Finance and Purchasing Agent recommend approval. r k R. Consider authorizing the Parks & Recreation Director to enter into an agreement with the National Youth Sport Coaches Association (NYSCA) to form a Member n Chapter in the City of Grapevine and that it become mandatory for all Youth Sport Coaches to become certified by NYSCA beginning in 1988. Parks & Recreation Board and City Staff recommend approval. S. Consider authorizing the City Manager to enter into a contract for legal services with Hutchison, Price, Boyle & Brooks in an amount not to exceed $100, 000, plus direct out of pocket expenses. Legal defense which results in hearings before the United States Supreme Court will be billed separately as will services rendered for bond counsel. City Staff recommends approval. T. Consider an ordinance amending Appendix E, Article II, Item 7 . 3 relative to Shoring and Sheathing and Appendix E, Article III, Item 2. 3 relative to Sheeting and Bracing of the City of Grapevine Code of Ordi- nances . Director of Public Works recommends approval. U. Consider minutes of Council meetings of August 18, August 25, August 26, and August 27, 1987. City Secretary recommends approval. ( XI . PLANNING & ZONING COMMISSION RECOMMENDATIONS A. City Council to consider the recommendation of the Planning & Zoning Commission relative to Zoning Appli- cation Z87-17 (Grandy' s) and a subsequent ordinance, if applicable. B. City Council to consider the recommendation of the Planning & Zoning Commission relative to proposed amendments to Comprehensive Zoning Ordinance No. 82-73, Section 12 Definitions, Section 26 "HC" Highway Commercial Zoning District, Section 42 Supplementary District Regulations, Section 47 Site Plan Review, Section 51 Open Space Requirements, Section 56 Off-Street Parking and Section 58 Parking and Loading Area Development Standards, and a sub- sequent ordinance, if applicable. C. City Council to consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of the Silvercrest Addition. D. City Council to consider the recommendation of the Planning & Zoning Commission relative to the final plat of Bloomingfield Addition, Phase II. E. City Council to consider the recommendation of the Planning & Zoning Commission relative to the replat of Bloomingfield Addition, Phase I . F. City Council to consider the recommendation of the Planning & Zoning Commission relative to the replat of Park Central Garden Homes. XII . EXECUTIVE SESSION A. City Council to recess to Conference Room #204 to j discuss real estate (Central Fire Station land purchase) pursuant to Article 6252-17, V.A.T.C.S. , Subsection 2 (f) . B. City Council to reconvene in the Council Chambers and take any necessary action relative to real estate (Central Fire Station land purchase) . XIII. MISCELLANEOUS REPORTS AND/OR DISCUSSION XIV. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227 ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED j AND POSTED ON THIS THE 11TH DAY OF SEPTEMBER, 1987 AT 6 : 00 P.M. j E Citf stc—retary � x k y P EMERGENCY AGENDA CITY OF GRAPEVINE , TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 15 , 1987 AT 7: 30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD AN EMERGENCY MEETING WILL BE HELD TO ADDRESS AN URGENT PUBLIC NECESSITY DUE TO REASONABLY UNFORSEEABLE SITUATIONS REQUIRING IMMEDIATE ACTION BY THE CITY COUNCIL. THE 'd FOLLOWING ITEM IS ADDED AS AN EMERGENCY ITEM: s XII. EXECUTIVE SESSION A. City Council to recess to Conference Room #204 to discuss contemplated litigation by Mr. Bob Lindley against the City relative to 515 East Northwest Highway, Grapevine, Texas, under amendments to Article 6252-17, V.A.T.C.S. , Subsection 2 (e) . B. City Council to reconvene in the Council Chambers and take any necessary action relative to contemplated litigation by Mr. Bob Lindley. r IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE REGULAR CITY COUNCIL MEETING EMERGENCY AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF SEPTEMBER, s 1987 AT 3 : 30 P.M. &ZL City Secretary VV k c i f e s I i AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, SEPTEMBER 15, 1987 AT 7 :30 P.M. CONFERENCE ROOM #204 - 307 WEST DALLAS ROAD 3 9 S VI . NEW BUSINESS A. Planning & Zoning Commission to consider Zoning Application Z87-17 (Grandy' s Inc. ) and make a recom- mendation to the City Council. B. Planning & Zoning Commission to consider proposed amendments to Comprehensive Zoning Ordinance No. 82-73 , Section 12 Definitions, Section 26 "HC" Highway Commercial Zoning District, Section 42 Supplementary District Regulations, Section 47 Site Plan Review, Section 51 Open Space Requirements, Section 56 Off-Street Parking, Section 58 Parking and Loading Area Development Standards, and make a recommendation to the City Council. C. Planning & Zoning Commission to consider the preliminary plat of the Silvercrest Addition and make H a recommendation to the City Council. 4 D. Planning & Zoning Commission to consider the final plat of Bloomingfield Addition, Phase II and make a recommendation to the City Council. E. Planning & Zoning Commission to consider the replat of Bloomingfield Addition, Phase I and make a recommendation to the City Council. VII . OLD BUSINESS A. Planning & Zoning Commission to consider the replat of Park Central Garden Homes Addition and make a recom- mendation to the City Council. VIII. CONSIDERATION OF THE MINUTES Meetings of June 16, July 14, July 21 and August 18, 1987. IX. MISCELLANEOUS REPORTS AND/OR DISCUSSION X. ADJOURNMENT i IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE REGULAR PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF SEPTEMBER, 1987 AT 6: 00 P.M. K. Ci y Secretary STATE OF TEXAS j COUNTY OF TARRANI' CITY OF GRAPEVINE The City Council and Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of September, 1987 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members of the City Council present to wit: Tan Powers Mayor Ted R. Ware Mayor Pro Ten Jim Glynn Council Member Sharron Spencer Council Member C. Shane Wilbanks Council Member Lynn R. Niedermeier Council Member jI Gil Traverse Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Ron Cook Chairman Larry Oliver Vice Chairman Peggy Engholm Member Cathy Martin Member Larry Atchley Member Ervin Meyer Member Rodney Smith Member constituting a quorum, with the following members of the City Staff: Dennis E. Dawson City Manager Kelvin Knauf Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Powers called the meeting to order. INVOCATION The Invocation was delivered by Planning & Zoning Commissioner Larry Oliver. PRESENTATION Mayor Powers presented the Award of Financial Reporting Achievement for fiscal year ending September, 1986 to Finance Director Ralph Seeley. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting that can be attained by a governmental body. This is the fourth consecutive year Grapevine has received this recognition. PUBLIC HEARING, ZONING APPLICATION Z87-17, GRANDY'S, INC. The first order of business was for the City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z87-17 submitted by Grandy's, Inc. Mayor Powers declared the public hearing open. Planner Marcy Ratcliff advised the subject 4.59 acre tract was fronting on and north of S.H. 114 frontage road, east of Main Street and McDonald's. The requested rezoning was from "PO" Professional Office Zoning District to "CC" Community Commercial Zoning District. Mr. Emmett Sacrey, representing Grandy's, Inc., addressed the City Council and Planning & Zoning Commission regarding the proposed 4,000 sq. ft. restaurant on Tract II of the subject property. He noted Tract I would be an 80' wide private ingress/regress easement (dedicated public street if so needed in the future) to serve property to the north and Tract III would be for future development. There were no questions from the City Council or Planning & Zoning Commission. m ( 09/15/87 Mayor Powers then inquired if there were guests present who wished to continent either for or against the zoning request. There were none and there was no correspondence to report. A motion to close the public hearing was offered by Commission Member Atchley and seconded by Commission Member Oliver. The motion prevailed as follows: Ayes: Cook, Oliver, Engholm, Martin, Atchley, Meyer, & Smith Nays: None Mayor Pro Tem Ware also made a motion to close the public hearing. The motion was seconded by Council Member Wilbanks and prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None PUBLIC HEARING, COMPREHENSIVE ZONING ORDINANCE NO. 82-73, SECTION 12 DEFINITIONS, SECTION 26 "HC" HIGHWAY COMMERCIAL ZONING DISTRICT, SECTION 42 SUPPL IENTARY DISTRICT REGULATIONS, SECTION 47 SITE PLAN REVIEW, SECTION 51 OPEN SPACE REQUIREMENTS, SECTION 56 OFF-STREET PARKING REQUIRFMELV'I'S AND SECTION 58 PARKING AND LOADING AREA DEVELOPMENT STANDARDS f The next order of business was for the City Council and Planning & Zoning s Commission to conduct a public hearing relative to proposed amendments to the Comprehensive Zoning Ordinance No. 82-73, Section 12 Definitions, Section 26 "BC" Highway Commercial Zoning District, Section 42 Supplementary District Regulations, Section 47 Site Plan Review, Section 51 Open Space Requirements, Section 56 Off-Street Parking Requirements and Section 58 Parking and Loading Area Development Standards. Planner Marcy Ratcliff briefly reviewed the proposed amendments as follows: Section 26 Highway Commercial would add commercial amusements to the list of permitted uses and increase one story height to 35 feet; Section 42 s f Supplementary District Regulations would permit attachment of accessory buildings or structures to the main structure in all residential districts with breezeways having a maximum width of six feet; Section 47 Site Plan Review would add the Director of Community Development in place of the z Director of Public Works and eliminate the preliminary Site Plan Review and other changes that would make the review process more timely; Section 51 Open t' Space Requirements would require cash-in-lieu-of park land dedication be paid k before the City approves any construction plans for the work authorized by the Construction Standards, Appendix E; Section 56 Off-Street Parking Requirements would add requirements for uses not currently listed, provide shared parking in shopping centers and increase parking for uses found to have inadequate requirements; Section 58 Parking and Loading Area Development Standards would coordinate the off-street parking requirements with the loading requirements in order to provide the proper amount of parking. Comments from the Council included adequate parking for office and medical areas and shared parking occurring at alternating periods. r Mayor Powers inquired if there were guests present who wished to comment either for or against the proposed amendments. There were none and there was i no correspondence to report. A motion to close the public hearing was offered by Commission Member Martin j and seconded by Commission Member Engholm. The motion prevailed as follows: i Ayes: Cook, Oliver, Engholm, Martin, Atchley, Meyer, & Smith { Nays: None Council Member Spencer also made a motion to close the public hearing. The motion was seconded by Council Member Glynn and prevailed by the following F 4 vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse s Nays: None € { r EXECUTIVE SESSION s Council Member Niedermeier made a motion an emergency discussion be held to address public necessity due to reasonably unforseeable situations requiring z (2) } 1 09/15/87 i i immediate action by the City Council relative to contemplated litigation by Mr. Bob Lindley against the City relative to 515 E. Northwest Highway, Grapevine, Texas, under amendments to Article 6252-17, V.A.T.C.S., Subsection 2(e) . Mayor Pro Tem. Ware offered a second to the motion which prevailed as follows: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Council Member Traverse then made a motion the City Council recess to Executive Session in Conference Roan #204. The motion was seconded by Council Member Glynn and prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Mayor Powers then advised the Planning & Zoning Commission would remain in session in the Council Chambers to consider other published agenda items. The j City Council recessed to Conference Roan #204 to discuss contemplated litigation against the City by Mr. Bob Lindley and real estate (Central Fire Station land purchase) under amendments to Article 6252-17, V.A.T.C.S., Subsections 2(e) and 2(f) . Upon reconvening in the Council Chambers, all members of the City Council were present. It was reported no action was necessary in regard to the contemplated litigation. Council Member Wilbanks then made a motion to enter into a contract with Bright Banc Savings & Associates for the purchase of real estate (corner of jo Turner and Boyd Streets) for the Central Fire Station to acquire approximately 3 163,848 sq. ft. at a purchase price not to exceed $3.00 per square foot. Council Member Traverse offered a second to the motion which prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None PLANNING & ZONING COMMISSION RECOMMENDATION, Z87-17, GRANDY'S, INC. The next order of business was for the City Council to consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z87-17 submitted by Grandy's, Inc. and a subsequent ordinance, if applicable. Planning & Zoning Commission Chairman Ron Cook reported the vote was 7-0 for approval of the rezoning of the 4.59 acre tract of land fronting on and north of S.H. 114 frontage road, east of Main Street and McDonald's fran "PO" Professional Office Zoning District to "CC" Community Commercial Zoning District. The caption of the proposed ordinance was read into the record. Mayor Pro Tem. Ware made a motion to accept the Planning & Zoning Commission recommendation and adopt the ordinance. The motion was seconded by Council Member Wilbanks and prevailed by the ensuing vote: Ayes : Powers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse Nays : None ` Abstain: Spencer ORDINANCE NO. 87-57 AN ORDINANCE ANENIDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO �� KNOWN AS APPENDIX D OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING A ZONING CHANGE ON A TRACT OF LAND DESCRIBED AS BEING A LOT, TRACT, OR PARCEL OF LAND LYING AND BEING SITUATED IN TARRANT COUNTY, TEXAS, BEING A PART OF THE WILLIAM BRADFORD SURVEY, ABSTRACT NO. 131, IN THE CITY OF (3) 09/15/87 z GRAPEVINE, TEXAS, MORE FULLY AND COM- PLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "PO" PROFESSIONAL OFFICE ZONING DISTRICT TO "CC" COMMUNITY COMMERCIAL ZONING DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVID- ING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVID- ING A PENALTY NOT TO EXCEED THE SUM OF ONE THOUSAND DOLLARS ($1,000.00) AND A SEPA- RATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; AND DECLARING AN EMERGENCY PLANNING & ZONING COMMISSION RECOMMENDATION, COMPREHENSIVE ZONING ORDINANCE NO. 82-73, SECTION 12 DEFINITIONS, SECTION 26 "HC" HIGHWAY COMMERCIAL ZONING DISTRICT, SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS, SECTION 47 SITE PLAN ' REVIEW, SECTION 51 OPEN SPACE REQUIREMENTS, SECTION 56 OFF-STREET PARKING REQUIREMENTS AND SECTION 58 PARKING AND LOADING AREA DEVELOPMENT STANDARDS The next order of business was for the City Council to consider the recommendation of the Planning & Zoning Commission relative to proposed amendments to Comprehensive Zoning Ordinance No. 82-73, Section 12 Definitions, Section 26 "HC" Highway Commercial Zoning District, Section 42 Supplementary District Regulations, Section 47 Site Plan Review, and Sec- tion 51 Open Space Requirements, Section 56 Off-Street Parking Requirements, Section 58 Parking and Loading Area Development Standards and a subsequent ordinance, if applicable. The Planning & Zoning Commission recommendation, as reported by Chairman Cook, was for approval (7-0) of the proposed amendments to Comprehensive Zoning Ordinance No. 82-73, Section 26 "HC" Highway Commercial Zoning District, Section 42 Supplementary District Regulations, Section 47 Site Plan Review, and Section 51 Open Space Requirements. He reported the Commission voted 7-0 to table proposed amendments to Section 12 Definitions, Section 56 Off-Street Parking Requirements and Section 58 Parking and Loading Area Development Standards. The caption of the proposed ordinance was read into the record. Council Member Spencer made a motion to adopt the ordinance per the Planning & Zoning Commission recndation. The motion was seconded by Mayor Pro Tem. Ware and prevailed by the ensuing vote: a Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse I Nays: None 4 ORDINANCE NO. 87-58 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CODE OF ORDINANCES OF THE CITY OF GRAPEVINE, TEXAS, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 26.A.21 AND SECTION 26.I.1 e RELATIVE TO "HC" HIGHWAY Ca4ERCIAL ZONING DISTRICT; BY AMENDING SECTION 42.C.3 RELATIVE TO SUPPLEMENTARY DISTRICT REGULATIONS; BY AMENDING SECTION 47 RELATIVE TO SITE PLAN REVIEW IN ITS ENTIRETY; AND BY AMENDING SECTION 51.E. RELATIVE TO OPEN SPACE REQUIREMENTS; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF ONE THOUSAND DOLLARS ($1,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED F i (4) 09/15/87 i UPON EACH DAY DURING OR ON WHICH A j VIOLATION OCCURS; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Y PLAT ILVERCREST PLANNING & ZONING COMMISSION FF�CONIl�TDATION PRELIMINARY S r r ADDITION The next item of business was for the City Council to consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of the Silvercrest Addition. Commission Chairman Ron Cook reported approval of the preliminary plat by a vote of 7-0. The 20.99 acre tract of land, located south of Kimball Road and west of Snakey Lane, is zoned "R-7.5" Single-Family Dwelling District. Motion by Council Member Wilbanks and seconded by Council Member Glynn to accept the Planning & Zoning Commission recommendation and approve the preliminary plat of the Silvercrest Addition prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None PLANNING & ZONING COMAIISSION RECOMAETIDATION, FINAL PLAT, BLOOMINGFIELD ADDITION, PHASE II The next item of business was for the City Council to consider the recommendation of the Planning & Zoning Commission relative to the final plat of the Blooningfield Addition, Phase II. The Bloomingfield Addition, Phase II, a 10.36 acre tract located east of S.H. 121 and south of Bear Run Drive, has been rezoned "R-5.0" Zero Lot Line Zoning District. Commission Chairman Cook reported a 7-0 vote for approval of the final plat for the tract of land. Motion by Council Member Wilbanks and seconded by Council Member Glynn to accept the Planning & Zoning Commission recommendation and approve the final plat of the Blooningfield Addition, Phase II prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None PLANNING & ZONING OOMMISSION RECU44mIDATION, REPLAT, BLOOMINGFIELD ADDITION, PHASE I The next item of business was for the City Council to consider the recommendation of the Planning & Zoning Commission relative to the replat of Bloomungfield Addition, Phase I. Commission Chairman Cook reported approval of the replat (7-0) of the 22.97 acre tract of land located east of S.H. 121 and south of Bear Run Drive. The purpose of the replat was to realign Blooningfield Drive to the north so as to match its extension in the proposed Bloomungfield Addition, Phase II. The replat increases the park dedication to account for the required open space from Blooningfield Addition, Phase II. Motion by Council Member Wilbanks and seconded by Council Member Glynn to accept the Planning & Zoning Commission recommendation and approve the replat of the Blooningfield Addition, Phase I prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None PLANNING & ZONING COMMISSION RECOMENIDATION, REPLAT, PARK CaPI12AL GARDEN HOMES The next item of business was for the City Council to consider the recommendation of the Planning & Zoning Commission relative to the replat of Park Central Garden Hones. Chairman Ron Cook reported the Planning &.Zoning Commission voted 7-0 to table the replat of Park Central Garden Hones to October 20, 1987. (5) 09/15/87 i There was no action taken by the City Council. RESOLUTION, APPROVING THE 1987 TAX ROLL F The next item of business was for the City Council to consider a resolution approving the 1987 tax roll in the amount of $1,649,159,500. i Director of Finance Ralph Seeley reported the proposed FY88 budget was assembled using an appraised value of $1,649,159,500 which was the sum of the certified tax roll ($1,601,724,102) and the value of all properties pending disposition before the Appraisal Review Board ($47,435,398) . The caption of the proposed resolution was read into the record. Council Mlember Glynn made a motion to adopt the resolution approving the 1987 tax roll. The motion was seconded by Council Member Traverse and prevailed by the following vote: r Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None ; K RESOLUTION NO. 87-37 k A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE f TAX ROLL FOR 1987 ON PROPERTY WITHIN THE E CITY; AND PROVIDING AN EFFECTIVE DATE i ORDINANCE, ADOPTING THE 1987-88 BUDGET The next item of business was for the City Council to consider an ordinance adopting the 1987-88 budget. e E City Manager Dennis Dawson reviewed the budget process for FY88 noting the proposed budget is based upon City Council goals, citizens survey, public budget meetings, department head requests and an allocation of resources among departments in an equitable and progressive manner. The proposed budget will z meet the needs of the City in terms of new street programs, maintaining existing programs, and enhancing programs for future growth. He reviewed the requests to eliminate the Personnel Technician, Assistant Community Development Director, $5,000 in travel from the Economic DevelogmP.nt Department, three studies (land use, point factor, and user fee) , and the $153,505 Staff list. He offered the $6,500 allocated in the City Manager's budget for the JFK/Harvard Executive Institute be removed from the budget and placed in the Economic Development Department for travel. He noted the request to replace $64,000 in the budget as follows: Police and Fire £ Departments, $20,000 each for training; Public Works Department $24,000 for street materials; as well as the airport noise study $7,000 and the CONET study $10,000. Lengthy Council deliberation ensued relative to the proposed budget. Mayor Powers requested the $3,000 allocated in the Council's budget for the International League of Cities convention be used to fund the Carol of Lights during the first week of December. The $6,500 allocated for the JFK/ Harvard Institute was removed from the City Manager's budget therefore resulting in a proposed General Fund budget for FY88 of $12,075,895. { The caption of the proposed ordinance was read into the record. Council Member Glynn made a motion to approve the ordinance adopting the FY88 budget. The motion was seconded by Mayor Pro Tem. Ware and prevailed by the following vote: 3 Ayes: Powers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse Nays: Spencer (6) 09/15/87 ORDINANCE NO. 87-59 i AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1987 AND ENDING SEPTEMBER 30, 1988; PROVIDING FOR INTRA- AND INTER-DEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; AND DECLARING AN EMERGENCY ORDINANCE, SETTING 1987 AD VALOREM TAX RATE The next item of business was for the City Council to consider an ordinance setting the 1987 ad valorem tax rate at $.44 per $100 valuation. Director of Finance Ralph Seeley gave a brief explanation of the procedure used in calculating the effective rate. He noted the General Fund effective rate was calculated at 30.8C and the Debt Service rate was 13.48� for a total effective tax rate of 43.56�. The rate remained the same as the previous year. The caption of the proposed ordinance was read into the record. Following brief Council discussion, Council Member Glynn made a motion to adopt the ordinance. Council Member Niedermeier offered a second to the motion, which prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None ORDINANCE NO. 87-60 AN ORDINANCE SETTING THE ANNUAL TAX RATE FOR FY88; LEVYING TAXES FOR THE FY88 TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; AND DECLARING AN EMERGENCY RECESS AND RECONVENE Mayor Powers announced the City Council would take a brief recess. Upon reconvening momentarily, all members of the City Council were present. PRESENTATION, FREESE & NICHOLS, INC., STREET IMPROVEMENT PRIORITIZATION STUDY The next item of business was for the City Council to review the Street Improvement Prioritization Study as presented by Freese & Nichols, Inc. Mr. Dan Boutwell, of Freese & Nichols, Inc., gave a brief presentation outlining the purpose and general methodology utilized in the preparation of the street improvement prioritization study. In his analysis and recommendations, he noted that only the streets included in the Thoroughfare Plan were considered in the study and the scope of the project did not allow for development of engineering costs. The prioritization list was developed according to growth impact and existing conditions of the streets. BID AWARD, 1987 WATER LINE REHABILITATION PROJECT The next item of business was for the City Council to consider award of the bid for the 1987 Water Line Rehabilitation Project to the low bidder, Wright Construction Co., in the amount of $159,711.15. Director of Public Works Jerry Hodge reported the water line rehabilitation work is an annual program aimed at replacing deteriorated lines in the older sections of the City. Following brief Council discussion, Council Member Glynn made a motion to award the 1987 Water Line Rehabilitation project to the low bidder, Wright (7) ¢ s 09/15/87 q Construction Co. , in the amount of $159,711.15 and authorize the City Manager to enter into a contract with said low bidder. Council Member Spencer seconded the motion, which prevailed by the ensuing vote: i Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None BID AWARD, 1987 SEWER LINE REHABILITATION PRO ECT The next item of business was for the City Council to consider award of the bid for the 1987 Sewer Line Rehabilitation Project to the low bidder, Circle "C" Construction, in the amount of $97,686.00. f Director of Public Works Jerry Hodge reported the Sewer Line Rehabilitation Project is an annual program aimed at replacing deteriorated lines in the older section of the City. Council requested coordination of the sewer and water line projects planned for the same street. Following discussion, Council Member Glynn made a motion to award the FY87 Sewer Line Rehabilitation Project to the low bidder, Circle "C" Construction, in the amount of $97,686.00. The motion was seconded by Council Member Niedermeier and prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None y CONTRACT, MATERIAL TESTING SERVICES, FY87 WATER & SEWER LINE REHABILITATION PROTECTS } The next item of business was for the City Council to consider authorizing the City Manager to enter into a contract with Southwest Laboratories, Inc. for material testing services for the FY87 Water Line and FY87 Sewer Line Rehabilitation Projects in an amount not to exceed $7,205.00. Director of Public Works Jerry Hodge noted the two projects consist of relatively narrow trenches at a depth of 5 feet and total length exceeding 8,000 L.F. , therefore justifying the need for extensive density testing in an effort to solve the problem of trench settlement. z There being no Council discussion, Council Member Niedermeier made a motion to authorize the City Manager to enter into a contract with Southwest Laboratories, Inc. for the material testing services on the FY87 Water and FY87 Sewer Rehabilitation Projects in an amount not to exceed $7,205.00. Council Member Glynn offered a second to the motion which prevailed by the following vote: i Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None i RESOLUTION, BID AWARD, DOVE PARK IMPROVIIME24TS ! The next item of business was for the City Council to consider a resolution awarding the bid for Dove Park improvements to the lowest qualified bidder meeting all specifications, Land Constructors, Inc. , in the amount of $227,788 and conduct a hearing relative to the award of the bid. f Director of Parks & Recreation Kevin Conklin reviewed the bid procedure for the construction improvements to Dove Park which would include two post-tensioned concrete tennis courts (lighted) , one post-tensioned concrete basketball court (lighted) , one lighted sand volleyball court, sidewalks, irrigation, landscaping, a group shelter and its concrete foundation. Staff recommended awarding the bid to the second lowest qualified bidder, Land Constructors, Inc., due to its past record of construction and concrete work in parks and recreation projects. The low bidder, Souter Paving Company, was rejected by Staff due to no actual experience with post-tensioned concrete tennis courts, limited experience in park and recreation facility projects of a size and scope similar to Dove Park, and due to a major sub-contractor proposed for the concrete court construction. Mr. Conklin reported that Souter Paving Company had been properly notified of the City Staff's recommendation and that they had been offered an opportunity to appear before the Council. No one from the Souter Paving Company was present to represent the Company. (8) f a 1 09/15/87 The caption of the proposed resolution was read into the record. Following brief Council discussion, Council Member Wilbanks made a motion to adopt the resolution and award the contract to Land Constructors, Inc. in the amount of $227,788 which includes the base bid of $208,417 and the alternate bid of $19,371. Council Member Spencer offered a second to the motion which prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None RESOLUTION NO. 87-38 A RESOLUTION AWARDING A CONSTRUCTION BID ON A PUBLIC WORKS CONTRACT AT DOVE PARK TO LAND CONSTRUCTORS, INC. TO CONSTRUCT TWO (2) POST-TENSIONED CONCRETE LIGHTED TENNIS COURTS, ONE (1) POST-TENSIONED CONCRETE LIGHTED BASKEIBALL COURT, SAND LIGHTED VOLLEYBALL COURT, SIDEWALKS, IRRIGATION AND LANDSCAPING AND A GROUP SHELTER IN THE AMOUNT OF $227,788.00 AFTER A HEARING CONDUCTED PURSUANT TO AND IN ACCORDANCE WITH TEX. REV. CIV. STAT. ANN. ART. 2368a.3 COMMITTEE APPODM4ENT, BOARD OF ZONING ADJUSTMENTS The next item of business was for the City Council to consider an appointment to the Board of Zoning Adjustments and take any necessary action. Mr. Ron Troy resigned fran the Board of Zoning Adjustments due to moving from the City. His term as a voting member was to expire in 1988. Council Member Spencer made a motion that Raymond Truitt be appointed to the Board of Zoning Adjustments. Following brief discussion, Council Member Spencer withdrew her motion. Council Member Wilbanks made a motion that Robert Hinson be moved fram 1st Alternate to a regular voting member. Council Member Niedermeier offered a second to the motion which prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Council Member Wilbanks made a motion that Timothy Hobbs be moved from 2nd Alternate to 1st Alternate. Council Member Glynn offered a second to the motion which prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Council Member Spencer made a motion that Raymond Truitt be appointed as 2nd Alternate. The motion failed for lack of a second. A motion was then made by Council Niedermeier and seconded by Mayor Pro Tem. Ware to appoint Becky Swann as 2nd Alternate. The motion prevailed by the following vote: 1 Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None i ORDINANCE, PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS The next order of business was for the City Council to consider an ordinance authorizing the issuance of $915,000 of Public Property Finance Contractual Obligation Bonds. Director of Finance Ralph Seeley reported that Staff recommended the issuance of $915,000 in Public Property Finance Contractual Obligations to purchase itemized new equipment and to pay off the telephone system which is currently in the third year of a five year lease. He reported the First Southwest Company received a low bid of 6.7698%. i (9) 09/15/87 I Brief Council deliberation ensued relative to prepayment penalties. Mr. Dave Medanich, of First Southwest Company, stated there would be no penalty after five years (in 1993) . I The caption of the proposed ordinance was read into the record. Mayor Pro Tem Ware made a motion to adopt the ordinance approving the issuance of $915,000 Public Property Finance Contractual Obligations. The motion was seconded by Council Member Glynn and prevailed by the following vote: Ayes: Powers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse Nays: Spencer ORDINANCE NO. 87-61 3 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS, PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS, SERIES 1987, IN THE AGGREGATE PRINCIPAL AMOUNT OF $915,000; ENACTING OTHER PROVISIONS RELATING THERETO; AND DECLARING AN EMERGENCY AIRPORT NOISE STUDY GOALS AND OBJECTIVES i The next item of business was for the City Council to consider adopting the goals and objectives developed by the Airport Noise Committee and Chuck Willis & Associates. Assistant City Manager Kelvin Knauf reviewed the goals and objectives developed by the Airport Noise Committee and Chuck Willis & Associates. Mayor Powers noted all areas of concern expressed by the citizens were included except the safety issue. After discussions with the consultant and the committee, it was determined that the safety issue was not the function of this particular division of the FAA. It was the concensus of the committee to pursue the safety issue through a different department within the FAA. Lengthy Council discussion ensued with comments relative to the area included in the proposed study and making the airport aware there is concern City wide as to whether the airport is conforming to the original environmental assessment noise study. It was determined the scope of the proposed study should be defined clearly as the southwest portion of the City, identified as the area south of Highway 26, west of Highway 121, north of Hall-Johnson Road, and east of Pool Road. The concensus of the City Council was to adopt the goals and objectives ; developed by the Airport Noise Committee and Chuck Willis & Associates with the clarification of the section of Grapevine to be included in the proposed j study. POLICIES AND PROCEDURES, RIGHT-OF-WAY ACQUISITION & STREET IMPROVEMENT ASSESSMENT The next item of business was for the City Council to review proposed changes in street improvement assessment Policies and procedures, right-of-way acquisition policies and take any necessary action. I'i s Manager of Engineering Stan Laster reviewed the proposed changes to the E policies and procedures as prepared by Staff. He noted these proposed procedures and policies are important to Staff when negotiating with property f owners. The Street Improvement Assessment Procedure outlines the legally required steps and Staff recommended steps to be followed in preparation for the assessment of roadway improvements to adjacent property owners. The Street Improvement Assessment Policy outlines steps recommended by Staff for E preparing individual property owner assessments for the public hearing, provides some differentiation between residential and non-residential properties, and between property owner initiated street improvements ' (petition) and City Council initiated street improvements. The Right-Of-Way Acquisition Policy outlines steps which can be taken by City Staff in acquiring right-of-way for street improvement projects and lists the required steps through condemnation for the ultimate acquisition of all right-of-way. (10) 09/15/87 Following deliberation, Mayor Pro Tern Ware made a motion to adopt the policies and procedure as guidelines for City Staff in pursuing Right-Of-Way Acquisition and preparing Street Improvement Assessments. The motion was seconded by Council Member Traverse and prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None INSURANCE PROGRAMS FY88 WORKER'S COMPENSATION & AUTO LIABILITY I The next item of business was for the City Council to consider the worker's compensation and auto liability insurance programs for FY88 and to consider engaging Arthur J. Gallagher and Company to provide claims adjustment services. Assistant City Manager Kelvin Knauf responded to the City Council's request from August 18 to research the cost of reasonable aggregate stop losses, either by occurrence or aggregate for the program year, regarding self- insuring of worker's compensation and auto liability insurance. He stated two firms submitted proposals regarding worker's compensation and there was no aggregate auto liability policy located. He reviewed the Staff recommendation to self-insure as a sound approach to the worker's compensation and auto liability programs due to the strong risk management program being implemented in FY88, the alternatives to purchasing commercial insurance, the claims history of the City, police officers and firemen are thoroughly trained and equipped, and the City does not have industries such as refineries. Following lengthy deliberation, Council Member Spencer made a motion the worker's compensation insurance be placed with Texas Municipal League in the amount of $218,025 and the automobile liability insurance be placed with Nationwide Insurance in the amount of $73,478. Council Member Niedermeier seconded the motion which prevailed by the following vote: Ayes: Powers, Ware, Spencer, Wilbanks, Niedermeier, & Traverse • Nays: Glynn CONSENT AGENDA The next item of business was for the City Council to consider the consent agenda which was deemed to need little or no discussion and was acted upon as one business item. Mayor Powers asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Mrs. Cathy Martin, 1034 Hummingbird Trail, requested Item L (bid award for purchase of three 6-yard dump trucks) and Item S (legal services contract) be withdrawn from the consent agenda. Mr. J. D. Flamick, of Harris Lanier Corporation, requested Item E (bid award for purchase of a 40 channel tapelogger recorder be withdrawn. Ordinance, Second Reading, Conditional Use Application CU87-04, Walter P. Moore & Associates (LaPetite Academy) Director of Community Development recommended approval of the second and final reading of Ordinance No. 87-48 relative to Conditional Use Application CU87-04, Walter P. Moore & Associates (LaPetite Academy) , requesting conditional use for a day care center located west of William D. Tate Avenue, east of Heritage Avenue and fronting Hall-Johnson Road. The caption of the proposed ordinance was read into the record. Motion by Council Member Niedermeier and seconded by Mayor Pro Tem. Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None i ORDINANCE NO. 87-48 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE a ZONING ORDINANCE OF THE CITY OF GRAPEVINE, (11) 09/15/87 3 t fy TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING A j CONDITIONAL USE PERMIT FOR THE CONSTRUCTION AND OPERATION OF A DAY CARE 4 CENTER IN A DISTRICT ZONED "R-MF-2" MULTI-FAMILY RESIDENTIAL UNDER CITY OF GRAPEVINE ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED x HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE T RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF ONE THOUSAND DOLLARS ($1,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS i Bid Award, Camera/Developer Police Chief and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, Mino-Micrographics, Inc. , in the amount of $7,513.85 for the purchase of a camera/developer. a Notion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: f 4 Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Cellular Call Box System Police Chief and Purchasing Agent recommended award of the bid to the single bidder meeting specifications, Cellular Communications Corp., in the amount of I $10,974.00 for the purchase of a cellular call box system. Notion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: � s Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Emergency Radio Console Unit 3 Police Chief and Purchasing Agent recommended award of the bid to the lowest # qualified bidder meeting specifications, Motorola, Inc., in the amount of € $54,069.00 for the purchase of an emergency radio console unit. Notion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: F Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse 3 Nays: None Bid Award, Motor Grader k Director of Public Works and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, Waukesha-Pearce Industries, Inc., in the amount of $69,900.00 for the purchase of a motor grader. Motion by Council member Niedermeier and seconded by Mayor Pro Tem. Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None (12) 09/15/87 ,I I Bid Award, Reclaimer Mixer/Soil Pulverizer Director of Public Works and Purchasing Agent recommended award of the bid to 1 the single bidder meeting specifications, Conley, Lott, Nichols Machinery Co., in the amount of $61,017.00 for the purchase of a reclaimer mixer/soil pulverizer. Motion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to { approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None 1 Bid Award, Three 5-Yard Flat Bed Trucks Director of Public Works and Purchasing Agent recomrended award of the bid to the lowest qualified bidder meeting specifications, Dower Buick GMC, Inc., in the amount of $64,086.00 for the purchase of three 5-yard flat bed trucks. Notion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Three Air Compressors a Director of Public Works and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, H & K Pump Sales and Services, Inc., in the amount of $7,680.00 for the purchase of three air compressors. Motion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Rubber Tire Loader Director of Public Works and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, Case Power & Equipment Company, in the amount of $46,205.00 for the purchase of a rubber tire loader. Motion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Chip Spreader Director of Public Works and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, Conley, Lott, Nichols Machinery Co., in the amount of $49,189.00 for the purchase of a chip spreader. i Motion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse I Nays: None Bid Award, Tandem Steel Wheel Roller Director of Public Works and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, Construction Equipment Parts, Inc., in the amount of $34,414.99 for the purchase of a tandem steel wheel roller. (13) i 09/15/87 r Motion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Three Vibratory Steel Rollers Director of Public Works and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, Cooper Machinery Inc., in t the amount of $19,371.90 for the purchase of three vibratory steel rollers. f Motion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Asphalt Kettle Director of Public Works and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, Shaw Equipment Co., in the amount of $4,798.86 for the purchase of an asphalt kettle. Notion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Concrete Saw Director of Public Works and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, Moody Day, Inc., in the amount of $6,997.00 for the purchase of a concrete saw. Motion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None i r. Bid Award, Mail Processing Equipment Director of Finance and Purchasing Agent recommended award of the bid to the lowest qualified bidder meeting specifications, Mailing Equipment Company, in the amount of $11,990.00 for the purchase of mail processing equipment. Motion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Agreement, National Youth Sport Coaches Association E Parks & Recreation Board and City Staff recommended authorization for the Parks & Recreation Director to enter into an agreement with the National Youth Sport Coaches Association (NYSCA) to form a Member Chapter in the City of Grapevine and that it became mandatory for all Youth Sport Coaches to become certified by NYSCA beginning in 1988. Motion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None (14) F 09/15/87 Ordinance, Amend Appendix E, Article II, Item 7.3 relative to Shoring and Sheathing and Appendix E, Article III, Item 2.3 relative to Sheeting and Bracing t Director of Public Works recommended approval of an ordinance amending Appendix E, Article II, Item 7.3 relative to Shoring and Sheathing and Appendix E, Article III, item 2.3 relative to Sheeting and Bracing that would a, include enforcement of a trench safety program where trench excavation exceeds five (5) feet in depth. j The caption of the proposed ordinance was read into the record. Motion by Council Member Niedermeier and seconded by Mayor Pro Tem. Ware to approve as recommended prevailed by the ensuing vote: 1 Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None ORDINANCE NO. 87-62 AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF GRAPEVINE, TEXAS, BY AMENDING APPENDIX E, CONSTRUCTION STANDARDS, ARTICLE II, ITEM 7.3 RELATIVE TO SHORING AND SHEATHING AND APPENDIX E, CONSTRUCTION STANDARDS, ARTICLE III, ITEM 2.3 RELATIVE TO SHEETING AND BRACING; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Consideration of the Minutes City Secretary recommended approval of the minutes of the meetings of September 1 and September 8, 1987 as published. Motion by Council Member Niedermeier and seconded by Mayor Pro Tern Ware to approve as recommended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None BID AWARD, 40 CHANNEL TAPELOGGER RECORDER The next item of business was for the City Council to consider the bid award for the purchase of a 40 channel tapelogger recorder. This item was removed from the consent agenda. Police Chief Deggans reviewed the bid process noting the need to replace the emergency recording telephone system. He gave a brief overview of the requirements of the equiFment as outlined in the bid specifications. He reviewed the areas in which the low bids did not meet specifications. City Staff recommended approval of lowest and best bid meeting all specifications to Dictaphone Corporation in the amount of $39,210.90 for the purchase of a 40 channel tapelogger recorder. Mr. J. D. Flammik, of Harris Lanier Corporation, addressed the City Council concerning the reliability and service of the equipment bid by Harris Lanier Corporation and the Magnasync Corporation. Council Member Glynn then made a motion to accept the Staff recommendation and approve the bid award to Dictaphone Corporation in the amount of $39,210.90. Council Member Traverse offered a second to the motion which prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None (15) 09/15/87 P BID AWARD, THREE 6-YARD DUMP TRUCKS The next item of business was for the City Council to consider the bid award for the purchase of three 6-yard dump trucks. This item was removed fram the consent agenda. Director of Public Works Jerry Hodge recommended award of the bid to the lowest qualified bidder meeting specifications, Dower Buick GMC, Inc., in the amount of $63,543.00 for the purchase of three 6-yard dump trucks. The dollar amount of the recommended bid award had been omitted fram the posted agenda (reason for withdrawal from the consent agenda) . Following brief Council discussion, Council Member Niedermeier made a motion to award the bid to the lowest qualified bidder meeting specifications, Dower Buick GMC, Inc. , for the purchase of three 6-yard dump trucks in the amount of $63,543.00. The motion was seconded by Council Member Glynn and prevailed by the following vote: E Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None CONTRIMCT, LEGAL SERVICES, HUTCHISON, PRICE, BOYLE & BROOKS The last item of business was for the City Council to consider authorizing the City Manager to enter into a contract for legal services with Hutchison, f Price, Boyle & Brooks. This item was withdrawn from the consent agenda. City Attorney John F. Boyle, Jr. gave a brief overview of the proposed legal services contract and direct out of pocket expenses. The expenses would include long distance phone calls, courier service charges, postage charges, occasional court reporter charges and miscellaneous charges that would be monthly charges. Any large dollar amounts would be brought before the Council for approval. City Staff recommended approval of authorization for the City Manager to enter into a contract for legal services with Hutchison, Price, Boyle & Brooks in an amount not to exceed $100,000 plus direct out of pocket expenses. z Council Member Glynn made a motion to authorize the City Manager to enter into a contract for legal services with Hutchison, Price, Boyle & Brooks in an amount not to exceed $100,000 plus direct out of pocket expenses. Legal defense which results in hearings before the United States Supreme Court would be billed as a separate item as would services rendered for bond counsel. The motion was seconded by Council Member Niedermeier and prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None j MISCELLANEOUS REPORTS AND/OR DISCUSSION Mayor Powers gave a report regarding the luncheon (purchased by Mrs. Lynn Eggers at the Grapevine Chamber of Commerce Auction) held on Sunday, September 13, at the Gazebo in Town Square. He and City Manager Dennis x Dawson served as waiters to Speaker of the United States House of Representatives Jim Wright, the Speaker of the Texas House of Representatives, Gib Lewis, H. Ross Perot, Jr. and their wives. Special recognition was made to the Convention & Visitors Bureau Executive Director P. W. McCallum, Civic Center Director Lynn Eggers and the entire Staff of the Convention & Visitors A Bureau for an excellent job of planning the event. t Council discussed activating the Citizens Advisory Committee. ADJOURNMENT There being no further deliberations to come before the Council, Mayor Pro Tem Ware made a motion, which was seconded by Council Member Niedermeier, to adjourn the meeting. The vote was as follows: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None (16) 09/15/87 i 1 PASSED AND APPROVED BY TBE CITY COUNCIL OF THE CITY OF MWEVINE, TEXAS on this the 20th day of October , 1987. APPROVED: Ole Mayor ATTEST: y ecretaiy i i ;I i 1 I 1 l (17) I C- 1 { L 1 t MINUTES AND CERTIFICATION PERTAINING TO PASSAGE OF AN ORDINANCE STATE OF TEXAS § CITY OF GRAPEVINE § On this the 15th day of September, 1987, the City Council (the "Governing Body" ) of the City of Grapevine, Texas (the { "City" ) , convened in regular meeting at the regular meeting place thereof, the meeting being open to the public and notice of the meeting giving the date, place and subject thereof having been posted as prescribed by Article 6252-17, Vernon' s Annotated Texas Civil Statutes, and the roll was called of the duly constituted officers and members of the Governing Body, which are as follows : Tom Powers, Mayor Shane Wilbanks ) Ted R. Ware, Mayor Pro Tem Sharron Spencer ) Lynn Niedermeier ) Councilmembers Gil Traverse ) Jim Glynn ) and all of such persons were present, except the following absentees : None thus constituting a quorum. Whereupon, among other business, the following was a transacted: a written Ordinance bearing the following caption was introduced: An Ordinance Providing for the Issuance of City of Grapevine, Texas, Public Property Finance Contractual Obligations, Series 1987, in the Aggregate Principal Amount of $915, 000; Enacting Other Provisions Relating Thereto; and Declaring an Emergency The Ordinance, a full, true and correct copy of which is attached hereto, was read and reviewed by the Governing Body. Upon motion duly made and seconded, the Ordinance was passed and adopted by the following vote: AYES : Powers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse NOES : Spencer ABSTENTIONS: None 0 4 2 3 B/ 1 `i i '1 d ( ( The Presiding Officer then declared the Ordinance passed and approved and signed the same in the presence of the Govern- ing Body. 1 MINUTES APPROVED AND CERTIFIED TO BE TRUE AND CORRECT and to correctly reflect the duly constituted officers and members of the Governing Body, and the attached and following copy of said Ordinance is hereby certified to be a true and correct copy of an official copy thereof on file among the official records of the City, all on this September 15, 1987 . I Mayor, City of Grapevi e, Texas ATTEST: l d� City Secretary City of Grapevine, Texas `I (SEAL) i i a -2- i {